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OFFICE OF THE COMMISSIONER, CUSTOMS, CENTRAL EXCISE & SERVICE TAX, AUDIT-I, BHOPAL,
178, BHAGYA BHAWAN, ZONE-II, M.P. NAGAR, BHOPAL – 462011
F.No. I(22)16/Admn./ Audit-I/BPL/MV/2015/ Bhopal,dated 13.08.2015
SUB:- Tender for “Hiring of Vehicle purely on Contractual Term” for the period of 08 month i.e. from 01.09.2015 to 31.03.2016 for use in the office of the Commissioner of Customs, Central Excise and Service Tax, Audit-I at Bhopal and office of the Deputy/ Assistant Commissioner of Customs, Central Excise and Service, Tax Audit, Circle Indore, Gwalior & Ujjain – REG.
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The requirement mentioned below in the schedule for the Office of the Commissioner of Customs, Central Excise & Service Tax, Audit-I, Bhopal, 178, Bhagya Bhawan, Zone-II, M.P.Nagar, Bhopal-462011.
Sl No. / Category / No. ofvehiclesrequired / Usage / Maximum amountpayable per month(upper ceiling)
(exclusive of servicetax)
1 / Mid size vehicle
(Honda City, Hyundai
Verna, Maruti Suzuki
Ciaz or its equivalent) / 01 / To be used up to30-31 days subject to maximum of2500
Kmsin a month / Rs. 35,000/-
2 / Small size vehicle
(Swift Dzire, Tata
Manza or itsequivalent) / 06 / To be used up to25days subject to maximum of2000
Kmsin a month / Rs. 30,000/-
The vehicles to be hired are for use by the officer of Commissioner of Customs, Central Excise and Service Tax, Audit-I at Bhopaland office of the Deputy/ Assistant Commissioner of Customs, Central Excise and Service, Tax Audit, Circle Indore, Gwalior & Ujjainfor the period 01.09.2015 to 31.03.2016. Interested parties are to submit their bids as per two bid system i.e. Technical and Financial bid separately in two different sealed envelopes. These envelopes shall be superscribed “FINANCIAL BID” and “TECHNICAL BID” and put inside a bigger sealed envelope which shall be superscribed with the words “TENDER FOR HIRING OF VEHICLES” and addressed to the Commissioner of Customs, Central Excise & Service Tax, Audit-I, Bhopal, 178, Bhagya Bhawan, Zone-II, M.P.Nagar, Bhopal-462011.
The tender documents can be obtained from 12.00AM to 04.00PM on all working days from 18.08.2015 to 27.08.2015 from the office of the Commissioner of Customs, Central Excise & Service Tax, Audit-I, Bhopal, 178, Bhagya Bhawan, Zone-II, M.P.Nagar, Bhopal-462011. Tender documents can also be downloaded from Central Excise website and . The bidders are advised not to make any corrections, additions, alterations in the downloaded tender documents. In case any corrections, additions, alteration are made in the downloaded tender documents, such tender shall not be considered.
The said sealed envelope can be deposited up to 04.00 PM on or before 28.08.2015 in the office of the Commissioner of Customs, Central Excise & Service Tax, Audit-I, Bhopal, 178, Bhagya Bhawan, Zone-II, M.P.Nagar, Bhopal-462011. The said sealed envelopes therein shall be opened by the tender Committee headed by the Additional Commissioner of Central Excise Audit on 31.08.2015 at 04.00 PM. The bidders who wish to be present at the time of opening of the Tenders may represent themselves or authorize their representatives with an authority letter for the said purpose. The Financial Bids of only those shall be opened, whose Technical Bids are qualified. The format of the Technical bid and Financial bid is enclosed as Annexure ‘A’ and Annexure ‘B’.
The Earnest Money for an amount of Rs. 25,000/- (Rs. Twenty Five Thousand only) shall be deposited in the form of demand draft/pay order drawn in favour of “Pay & Accounts Officer, Customs & Central Excise, payable at Bhopal.
II. Terms and Conditions of the Tender While quoting, every person tendering should specifically note that:-
1. Rate quoted is for a commercially registered vehicle that is new or up to 2 years old and without any accident history, in excellent and neat exterior, interior and running condition which they shall also so maintain during period of hire.
2. There should be at least two sets of white covers, towels and napkins. It should be changed every week.
3. There should be an air spray in every car.
4. Gas kits are not allowed as a fuel in any car.
5. The vehicles shall be provided on any day including Saturday, Sunday and Holidays if required by the Hirer.
6. Zero based mileage i.e. Mileage starting and ending at/ from duty or droop off location shall be adopted for the purposes of calculating the kilo meters.
7. They have arrangements for establishing contact and round the clock service.
8. They should own a minimum of 15 vehicles (cars/SUVs/LCV), commercially registered.
9. The Central Excise, Customs & Service Tax Audit Commissionerate, Bhopal-I, Bhopal shall be liable to pay the hiring charges only. The contract charges include monthly charges of Drivers, maintenance of vehicle, petrol/ diesel/ oil expenses etc.
10. They should be registered with the Service Tax Department and hold PAN; Service tax will not be reimbursed, if the Service provider fails to produce proof of payment of Service Tax.
11. The service provider should have a work experience of minimum three years preferably with the Government Department. The necessary experience certificate be attached with the Tender/Quotation documents.
12. The Billing will be done on monthly basis and bills to be submitted in triplicate by the 5th of the succeeding month.
13. The successful bidder has to provide up to 7 vehicles under the various categories mentioned in the Schedule above. The actual number of, each of such vehicle to be hired will be communicated in the “Offer Letter” to the successful bidder. In case lesser number of vehicles are hired and need arises for hiring more number of vehicles the same will be communicated to the successful bidder in due course, who will provide the required vehicles at the successful bid price.
14. The vehicle(s) provided should comply with laws in force in India..
15. Their drivers have valid driving license and act to comply with laws in force and they are adequately experienced, and maintain decency, politeness, neat dress and, good habits. The residence of the drivers must be in the working place only. Driver must be in the proper uniform only.
16. Their drivers are equipped with functional mobile phone at their cost, for contact purposes. Their drivers are well versed with the routes and locations, in Bhopal and nearby areas. Their driver/service provider shall maintain logbook with vehicle indicating the day to day running mileage.
17. Once hired, the vehicle will not be put to use for other purposes; and the vehicles and drivers will work under the overall supervision of the department for which they will do all as in necessary.
18. The vehicles will be utilized for Audit work or, in case of an emergency for any purpose without bringing to the knowledge of the service provider.
19. The vehicles will be required to run anywhere within the territory of India as and when the Commissioner of Customs, Central Excise & Service Tax, Audit –I, Bhopal so desires.
20. Vehicles should be kept with sufficient stock of fuel. However in case of any emergency, if any refuels on payment, from his pocket, the same should be reimbursed by the service provider on production of the bill immediately.
21. In order to ensure day to day functionality of hirer, once hired, service provider shall not keep changing or rotating vehicles and drivers, except if the hirer so indicates in the case of eventuality or unsuitability.
22. They will comply with labour laws in force and all liabilities in this connection will be theirs.
23. The vehicle should have necessary permits from the transport Dept. Authority. Central Excise will not be responsible for any challan, loss, damage and accident to the vehicle of any other vehicle or injury to anybody.
24. The A.C. Vehicles should have functional A.C. and in case the same is not in working condition, the rates shall be reduced by 20% for the month of non performance.
25. In case of any dispute of any kind in any respect whatsoever, the decision of the Commissioner of Customs, Central Excise & Service Tax, Audit –I, Bhopal shall be final and binding.
26. The contractor shall not engage any sub-contractor or transfer the contract to any other person.
27. A certificate should be produced by the service provider from the competent authority to certify proper status/ functioning of the “odometer”. Kilometer reading meter should be completely sealed and should not be tempered. A thorough checking will be conducted from time to time and if found guilty, the department shall have the right to impose penalty of Rs. 1000/- as per day for the no. of days vehicle has been used and/or cancel the contract.
28. Penalties:-
Sl No. / Cause of Penalties / Amount (Rs.)1 / Not reporting at all for duty / Rs. 1000/- per day
2 / Older model (other than prescribed model) / 10% reduction in quoted rate for each day of default.
3 / For late reporting per occasion / Rs. 100/- per Hr. or part thereof
4 / Unclean or non road worthiness of vehicle deployed. / Rs. 200/- per incident
5 / Misbehavior of driver/not followed instruction of Central Excise / Rs. 200/- per day or part thereof
6 / Any lapse noticed during operation of contract other than listed in clause of penalties. / Rs. 200/- per incident
7 / For not providing mobile phone to driver. Not responding by the driver concerned on mobile. / Rs. 50/- per day
The decision of department, on all types of penalties, shall be final and binding on the firm.
29. In case for any reason, the commercial vehicle is not provided, the liability of not providing such vehicle and running any other vehicle vests with the service provider only.
30. It is obligatory for the contractor that drivers are paid at least minimum wages according to minimum wages fixed by the Govt. of MP from time to time.
31. A performance guarantee in form of bank guaranty or FDR will be obtained from the successful bidder, which should be for an amount of 5% of the Value of contract.
32. If any of the terms and conditions (1) to (31) above is not found fulfilled during their currency of contract, the department reserves the right to terminate the contract without assigning any reasons thereof. However, this contract can be terminated with a notice period of one month by the either side.
( T.F. TOPPO)
ASSISTANT COMMISSIONER
Copy to;
1.The Superintendent (System), Customs, Central Excise & Service Tax Hqrs. Bhopal. He is requested to publish the above Tender Notice on the departmental Website.
2.The Assistant CommissionerCustoms, Central Excise & Service Tax, Audit Circle- III, Indore/IV Pithampur/V-Gwalior/VI-Ujjain with the request to display the notice on their respective office notice board.
3. Notice Board,Customs, Central Excise & Service Tax, Audit-I, Bhopal.
( T.F. TOPPO)
ASSISTANT COMMISSIONER
ANNEXURE-A
TECHNICAL BID
(To be submitted in a separate sealed envelopesuper-scribedas “Technical Bid”)
1 / Name, Address & Telephone No. of Tenderer2 / Name and address of the provider / Partner / Directors
3 / Qualifying criteria for Technical Bid:-
A / The Earnest Money for an amount of Rs. 25,000/- (Rs. Twenty Five Thousand only) shall be deposited in the form of demand draft/pay order drawn in favour of “Pay & Accounts Officer, Customs & Central Excise, payable at Bhopal / Yes/No
B / The vehicle is owned by us / Yes/No
C / The vehicle is registered as commercial vehicle / Yes/No
D / We have attached certified photocopy of RC Book of the Vehicle offered in the tender / Yes/No
E / We have valid Service Tax Registration / Yes/No
F / We have attached certified copy of Service Tax Registration / Yes/No
G / We have valid PAN / Yes/No
H / We have attached certified copy of PAN / Yes/No
4 / Additional evaluation Criteria / Yes/No
i / Total number of commercially registered cars owned by us ( Please fill number opposite )
ii / The registration No. & Year of make, model & type of the vehicle intended to supply to Department
iii / In the year2014-15,We provided cars on hire for over one year.
To Central Govt. / State Govt. / PSUs
iv / We have the requisite experience of providing vehicles to Central Govt. / State Govt.PSUs with experience of3-5years
v / If reply to iiiiv above is Yes, then provide names & address of such offices
(Signature of Authorized Signatory with date & stamp)
ANNEXURE-B
DECLARATION
(To be submitted with the Technical Bid)
- I, ______Son / Daughter / Wife of Shri ______Proprietor/Director/AuthorizedSignatory of the agency/firm______,Address ______,am competent to sign this declaration and execute this tender document;
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;
3.The information / documents furnishedalong-withthe application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false / misleading information / fabricated document would lead to rejection of my tender at any stage.
Date:
Place:
Seal:
Signature of authorized person
Full Name :-
ANNEXURE-C
FINANCIAL BID
(To be submitted in a separate sealed envelopesuper-scribedas “Financial Bid”)
1.NAME OF THE PARTY :-
2.Address ( with Tel. No. & fax No. ) :-
3.Name & Address of the
Proprietor/Partners/Directors (with Mobile Number) :-
4.Vehicle Details :-
5.Rate of hiring charges (exclusive of service tax) :-
Sl No. / Category / Monthly hiring charges (exclusive of service tax)(In Rs. per month)
1 / Mid size vehicle
(Honda City, HyundaiVerna, Maruti SuzukiCiaz or its equivalent)
2 / Small size vehicle
(Swift Dzire, TataManza or itsequivalent)
Date:
Place:
Name and Signature of Authorized signatory
Seal/ Stamp