Rif Federal Program Guidelines Checklist

RIF FEDERAL PROGRAM GUIDELINES CHECKLIST

2011-2012 RIF - Account Number CO0082

Principals - please discuss the following guidelines with your RIF school coordinator and sign at the bottom . This form needs to be faxed to Library Services, Attn: RIF at 720.423.8100 by 9/ 9 /11 .

· A minimum of 3 people will serve on the book selection committee. Order 10% more books than you have students. You may place 2 catalog orders for the year. All books must be ordered by the deadline of September 16 , 2011.

· Three book distributions must be scheduled at least 30 days apart. All schools will have at least one book distribution by December 16, 2011. All book distributions will be conducted by the deadline of April 20, 2012. Each child will receive a minimum of 3 books. Book Distribution Reports are due within 7 days after each distribution.

· RIF books will be given only to students attending your school. RIF books are to be sent home with the students; no books will go to teachers or classroom/library collections

· Parents will be involved in the RIF program. Parents of children receiving books will be notified in writing before the first distribution that their child will be bringing home a total of at least three books to keep as part of the RIF program (a template for this letter has been provided.)

· Children will choose books free of adult interference. If children ask for assistance, adults may offer their opinion, but the final decision belongs to the student. Children who are absent will have the opportunity to select a book at another time.

· If you are paying from the DPS General Fund, you will submit original invoices and a Request for Payment form. If you are paying from your PTA/PTO or a miscellaneous school account (not associated with Cayenta), you will submit original invoices and a PTA or school check made out to the vendor for 25% of the invoice total. RIF does not accept personal checks. All payments will be submitted to Library Services (ERS) within 7 days of receiving the invoices from the vendors. After submitting your check, if it is lost in the mail it is the responsibility of the school coordinator to research the problem and submit a replacement check ASAP. School coordinators are responsible for submitting payments/invoices, not secretaries or bookkeepers.

· School coordinators are required to spend their full RIF allocation. If you spend more than your RIF allocation, your school will be 100% responsible for the amount overspent.

· Motivational activities must occur with every book distribution. It is the responsibility of the school RIF coordinator to have well planned activities with a theme; have activities that the students find fun and entertaining; and have activities that motivate students to read. Principals are encouraged to support their RIF coordinator by allowing them to make copies of activity sheets and by allowing them access to a variety of supplies (i.e. markers, crayons, etc.) in order to facilitate well planned activities.

I have read and understand the guidelines listed above. I understand that Reading Is Fundamental is a federal program, we are receiving federal dollars, and I agree to adhere to all guidelines, policies, and procedures. I understand that failure to do so may result in program withdrawal.

School Name

Principal’s Signature Date