November 18, 2008 Work Session Agenda
METHACTON SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
Work Session Agenda
Tuesday, November 18, 2008
Arcola Intermediate School
I. CALL TO ORDER: 7:30 PM
II. OPENING CEREMONY
III. ATTENDANCE
BOARD OF LATE
SCHOOL DIRECTORS PRESENT ABSENT ARRIVAL
Mr. Daniel B. Sattler, President
Mrs. Marijane Barbone, Vice President
Dr. Winifred S. Hayes
Mr. John P. Lynch
Ms. Joyce E. Petrauskas
Mr. Grant T. Schanbacher
Mr. Michael J. Simeone
Mr. James T. Van Horn
NON-VOTING MEMBERS
Dr. Timothy J. Quinn, Superintendent
OTHERS
Mr. Paul R. Koehler, Board Treasurer
Dr. Jane E. Martin, Assistant Superintendent
Mr. Denis J. McCall, Director of Business Services
Ms. Elizabeth Caskey – Student Representative
Ms. Megan Patrylak – Student Representative
Ms. Vidula Joshi – Student Representative
Ms. Emily Laird – Student Representative
IV. ANNOUNCEMENTS AND EXECUTIVE SESSIONS – Mr. Daniel Sattler
V. APPROVAL OF AGENDA – Mr. Daniel Sattler
It should be noted that public notice was given for this meeting in accordance with Act 84 of
1986.
May I have a motion to approve the agenda as indicated.
Motion:
Second:
Vote:
Result:
VI. RECOGNITION OF GUESTS AND SCHEDULED SPEAKERS – Dr. Timothy Quinn
A. November 18, 2008
1. Ms. Claire Jurasek
Sentio System/Smart Boards Presentation
B. November 25, 2008
1. Congressman Joseph Sestak
Congressional Recognition Award to Methacton High School student, Janet Song.
2. Dr. Timothy J. Quinn
Data Portfolio Presentation
VII. REPORTS
A. CURRICULUM AND FEDERAL PROGRAMS - Dr. Jane E. Martin
B. STUDENT REPRESENTATIVES
C. SUPERINTENDENT – Dr. Timothy J. Quinn
VIII. PUBLIC COMMENT ON BOARD ACTION ITEM – Mr. Daniel Sattler
IX. ITEM FOR BOARD ACTION – Mr. Daniel Sattler
A. APPOINTMENT OF NEW BOARD MEMBER
Approve the appointment of ______to serve as School Board Director.
Effective November 25, 2008 through December 1, 2009.
May I have a motion to approve the appointment as presented.
Motion:
Second:
Vote:
Result:
X. ITEMS FOR DISCUSSION
THE MINUTES SHALL NOTE THAT PUBLIC NOTICE WAS GIVEN FOR THIS MEETING
IN ACCORDANCE WITH ACT 84 OF 1986. NOTICES AND ADVISEMENTS OF THESE
MEETINGS WILL CARRY THE INTENT THAT LIMITED BUSINESS MAY BE
CONDUCTED ON ANY SCHEDULED MEETING DATE.
A. CONSENT AGENDA – Dr. Timothy Quinn
1. APPROVAL OF MINUTES
Copies of the minutes of the work session held October 21, 2008 and the minutes of the regular meeting held October 28, 2008 were forwarded in advance to all
members of the Board of School Directors.
2. FISCAL ITEMS
a. BILLS (Placeholder)
The bills that will be presented for Board approval are chargeable against
the funds and accounts indicated. The list of bills recommended for
approval will be provided prior to the regular meeting.
3. SUPERINTENDENT’S RECOMMENDATIONS ON PERSONNEL
ISSUES:
a. RESIGNATIONS
1) Dr. Jeffrey Brand, football sideline physician. Effective November
8, 2008.
2) Salvatore Paul, bus aide. Effective October 27, 2008.
3) Anna Rossi, food services at Arcola Intermediate School.
Effective January 5, 2009.
b. EMPLOYMENT – SUPPLEMENTAL
1) Approve the coaching staff for the winter season of the 2008-2009
school year in the amount of $119,615.49.
2) Approve the extended season pay in the amount of $4,165.22 for the following coaches:
Cara DeCicco Tennis $270.68
Cathy Miller Tennis $218.56
Kevin Flanagan Golf $638.23
Shane Manser Volleyball $617.24
Nicole Aiello Volleyball $355.99
Bret Smith Soccer $471.12
Elma Numerato Soccer $179.81
Patrick Smith Soccer $209.46
Steve Savitz Boys Cross Country $430.02
Nicole Bauer Field Hockey $338.10
Casey Leap Field Hockey $222.84
Jill Palmer Field Hockey $213.17
c. CHANGE OF STATUS – PROFESSIONAL
1) Jodi Lattanze, from school nurse at Arrowhead Elementary School
to certified school nurse. Effective approximately December 4, 2008 through the end of the 2008-09 school year.
d. CHANGE OF STATUS - CLASSIFIED
1) Wilfred Keulder from part-time to full-time bus driver. No change
in hourly rate. Effective October 30, 2008.
END OF CONSENT AGENDA
B. FISCAL – Mr. Denis McCall
1. TREASURER’S REPORT (Placeholder)
It will be recommended that the Board approve the treasurer’s report
for the month of October. The treasurer’s report will be provided prior
to the regular meeting.
2. SERIES OF 2009 FINANCING TEAM AUTHORIZATION
Approve a motion to direct the financing team to prepare the necessary documents
for the Series of 2009 bond issue and make all the necessary arrangements for
Board action on the bond sale at the December 2, 2008 board meeting.
3. TAX SHELTERED ANNUITY 403 (b) PLAN DOCUMENTS
Approve the following documents to be in compliance with IRS regulations
regarding Methacton School District’s Tax Sheltered Annuity 403 (b) Plan:
a. Resolution #08-05
b. Adoption Agreement
c. 403 (b) Plan Document
d. Kades-Margolis Corporation 403 (b) Plan Consulting Services Agreement
e. Employer Admin Services, Inc. 403 (b) Program Compliances Services
Agreement
4. WOODLAND PROJECT CHANGE ORDERS
a. Authorize the following change orders to General Construction Contract,
Penn Builders, Inc.:
· Install (2) ADA ramps and depressed curbs at Heatherwood Hill
Road side of property as directed by Lower Providence Township
in the amount of $5,688.
· Install (2) ADA ramps at new gym entrance which were not shown on contract drawings in the amount of $3,452.
· Install ADA required truncated domes at D & C wing and various sidewalk locations which were not shown on contract drawings in the amount of $5,353.
· Install (2) temporary ADA ramps to gym entrances which were required to obtain occupancy during the construction phasing of the project in the amount of $3,621.
· Replace existing sidewalk sections determined to be a tripping hazard which were not shown to be a part of contract work in the amount of $4,176. Work not to exceed 400 sq. ft. @$10.44/sq. ft.
· At the approval of Audubon Water Company, abandon and keep in place the existing water meter pit in lieu of its removal. Contract savings of $3,464.
· Remove redundant fire hose connection at new water meter pit as additional fire hose connection is installed per contract at building fire pump in the amount of $942. Two connection points are not allowed.
· Apply drywall over unacceptable existing masonry wall condition which is not suitable for painting in the amount of $6,419. This condition occurs at (8) primary wing classroom bathroom locations.
· Apply drywall over unacceptable existing masonry wall condition which is not suitable for painting in the amount of $1,622. This condition occurs at (2) kindergarten classrooms.
· Provide drywall joint tapping at temporary corridors for fire code compliance in the amount of $2,684. Work was not included in original approved change order request for drywall installation of temporary corridors.
· Provide additional drywall at media center office area and alcove locations required to cover unacceptable existing masonry wall conditions in the amount of $2,791.
5. ARCOLA PROJECT CHANGE ORDERS
a. Authorize the following change orders to General Construction Contract,
E. R. Stuebner, Inc.:
· Proposed Change Order No. 01-001, additional erosion and sedimentation control measures as required by the Montgomery County Conservation District in the amount of $80,937.85.
· Proposed Change Order No. 01-003, additional 12” HDPE and the lowering of Channel 7 to accommodate conflict with existing utilities in the amount of $5,673.
· Proposed Change Order No. 01-004, additional 24” HDPE and lowering of end wall EW-AA-1 to accommodate conflict with existing utilities in the amount of $10,212.80.
· Proposed Change Order No. 01-005, required modifications to storm water piping from MH-AA-4 to I-AA-11 due to unforeseen conditions with existing storm water piping in the amount of $14,055.01.
C. PERSONNEL – Mr. Robert Harney
1. EMPLOYMENT – PROFESSIONAL
a. Elizabeth Carroll, special education instructor at Methacton High School.
Salary: $49,737 based on Masters +30, Step 4. Effective November
25, 2008. This is a replacement position.
2. UNCOMPENSATED LEAVE – CLASSIFIED
a. Kathy Beaudoin, food services at Arcola Intermediate School.
Effective October 21, 2008 through February 2, 2009.
D. POLICY AND PROGRAM ISSUES – Dr. Jane Martin
1. FIELD TRIPS
a. Methacton High School girls basketball team to attend the Boardwalk
Basketball Classic in Wildwood, New Jersey on December 28-29, 2008.
Total district cost is a $200 registration fee budgeted for by the Athletic
Department. Lodging and transportation costs are funded by the student
athletes.
XI. INFORMATION ITEMS
A. DATES FOR BOARD MEMBERS’ CALENDARS – Mr. Daniel Sattler
November 18, 2008 Board Meeting 7:30 p.m. Arcola
November 25, 2008 Finance Committee Meeting 5:30 p.m. Arcola
Board Meeting 7:30 p.m. Arcola
December 1, 2008 Property Committee Meeting 4:30 p.m. Farina
December 2, 2008 Reorganization/Board Meeting 7:30 p.m. Arcola
B. ADVISEMENTS – Dr. Timothy Quinn
1. PLANCON PART G: PROJECT ACCOUNTING BASED ON BIDS
PlanCon Part G, Project Accounting Based on Bids, has been reviewed and
approved by the Pennsylvania Department of Education on November 7, 2008.
2. BOARD POLICY REVISIONS – SECOND READING/ACTION
a. Board Policy #249 – Bullying/Cyber Bullying
b. Board Policy #404.1 – Nepotism
c. Board Policy #814 – Copyright Material
d. Board Policy #818 – Contracted Services
3. BOARD POLICY REVISIONS – FIRST READING
a. Board Policy #209.2 – Severe Allergy/Anaphylaxis – New
b. Board Policy #210 – Use of Medications
c. Board Policy #903 – Public Participation in Board Meetings
XII. OLD BUSINESS
XIII. NEW BUSINESS
XIV. COURTESY OF THE FLOOR
XV. COORDINATOR OF COMMUNICATIONS AND COMMUNITY SERVICES –
Mrs. Angela Linch – November 25, 2008
XVI. ADJOURNMENT
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