Minutes - DRC Meeting: June18, 2015, 9:30 am.

Present: Anna Badalyan (T), SarahCrespo (D), Stan Levin (D), Moon Ko (D), Katie Alvarez (T – USC intern), EdwardPai(H),Sarah Doerrer (W), Agyeman Boateng (W), ReneMarquez (T),AniZarpas (V), Ruben Arenas (E), Cathy Jin(E–newmember), OlegBespalov (P – by phone), and Amari Williams (P – by phone).

Anna B. chaired the meeting. She invited all to introduce themselves as courtesy to the new members and guests.

Agenda items:

  1. Approval of agenda
  2. Out-of-State DE Student Identification update (Sarah C.)
  3. Accreditation wasadded as standing agenda item
  4. Review 5/18/2015 minutes (all)
  5. Minutes approved
  6. Gainful Employment Reporting Update
  7. Deadlines for data upload: July 31 and October 2015,Reports impact college programs
  8. District IE data file was tested with LACC financial aid manager. Now it can be submitted by other colleges in the district. District EI office will facilitate that process.
  9. Federal government regulatory agency do ask colleges sometime for random student transcripts
  10. Financial Aid "weeks" include only instruction time (clock hours) that does not include off days (e.g., spring break); PPA (Program Participation Agreement)list has those weeks
  11. District - 2015 Scorecard presentation (Moon) / Trade - Scorecard presentation (Anna B.)
  12. Hard copy of the 2015 Student Success Scorecard presentation was shared
  13. Data set for Summary Progress slide (page 6) to be shared
  14. Under scorecard 2.0, CCCO grouped community colleges (see report at extranet.cccco.edu/) in 6
  15. Colleges are responsible to meet LACCD MIS deadlines when submitting awards data
  16. Currently only Trade is using strategy on identifying and reaching out to students that are eligible for a certificate / degree but have not applied for them
  17. LACCD MIS is being requested to share award data periodically in order to create a mechanism to check for data accuracy.
  18. Posting IEPI Goals on College Website: Reminder (Maury P.)
  19. Colleges need to post Goals – Trade posted them under the Office of Institutional Effectiveness page
  20. No requirement has been seen regarding the location of the post
  21. Student Scorecard link located on the college home page
  22. Scorecard lays the ground for other reports (e.g., accreditation)
  23. When action is required, each college negotiate with-in the college (e.g., program reviews, strategic master plans, resource requests)
  24. Representation for LACCD Research Analysts (Ani Z.)
  25. DRC supports the Research Analysts efforts to join a work union
  26. One of the main issues is the lack of employee protection
  27. Is recommended that the Research Analysts get together and have a conversation on this topic
  28. DSCH Residency Status Coding / Zero (Ani Z.)
  29. DO IE office generates the 320 report using CEN_RDB and SIS_RDB
  30. Calculated FTES in database "loses" a few FTES compared to "hand-calculating" them
  31. If there is a value in the DENR_CENSUS1_HOURS field, FTES are calculated
  32. DSCH_STUDENT's Dstu Residence Code field used to get student's residence code
  33. Some High School students in LAVC are coded with residence code 600
  34. SB150: fee exemption – no FTES are generated
  35. CENRDB to be updated on July 6th– all data changes / updates need to be done before that day (e.g.,residence code fixes)
  36. Reminder for ATD data memorandum: President or Admin VP signs the form for ATD, done at the college level. Deadline is July 31, 2015.
  37. The above shared with those present
  38. CalPASS – LAUSD dropped out about 3 years ago, we don't get their data
  39. Common ACCJC Report Working Group (Anna B.) / Accreditation Data Template (Maury P.)
  40. Stan's draft has data sources at the end of the document
  41. Scorecard is based on Data Mart data
  42. Other colleges use Data Mart, we (LACCD) do not use Data Mart for college review – Data Mart data does not match data at the college level (e.g., success rate)
  43. Data Mart takes in consideration more than 6 years in their calculations
  44. Only DEC data can help us (LACCD colleges) in operational goals
  45. IRDS is recommended for ACCJC reporting for the next reports – timing is an issue and data integrity has to be work on from now on – all colleges need to decide if all campus will us IRDS, SIS, MIS or other source
  46. Common ACCJC Report Working group to decide:
  47. Data source (e.g., IRDB, Data Mart, SIS)
  48. Should all of us have the same ACCJC reports, fact books, etc.?
  49. Alignment of the measures for accreditation, program review, etc.
  50. DO to create a report for reference only – district level analysis
  51. Lack of SPSS program skills District-wide to be an issue when trying to support Stan
  52. Scorecard issues:
  53. CTE completion methodology
  54. No assessment placement data
  55. Items from the Floor (all)
  56. Student catalog year for degree / certificate petition (Oleg)
  57. Each college has its own rule regarding degree / certificate catalog year
  58. The student decision is recorded in the degree application (paper) – recorded electronically, but it is needed to check the catalog to find program
  59. There is a board rule that needs to be checked
  60. Open IE Dean positions most likely to remained unfilled
  61. Edward P. will share CTE paid service that provide data and reports on your program completers
  62. Out-of-State DE Student Identification update (Sarah C.)
  63. Certain states do not allow students to take some classes in California
  64. Recommendations:
  65. Not to allow those students from those students to enroll, make it effective in Fall 2015
  66. DO aware of the issue but no decision if any action should be taken by July 31st
  67. Veterans (Sarah C.)
  68. IT proposes to use a new code for veterans' families and dependents
  69. Code 500 is not valid anymore
  70. Next meeting:
  71. July 16thmeeting at LATTC
  72. Recommended to have the meeting at DO in September (due to campuses' parking issues)

Meeting adjourned at 1:53 p.m.