TEMUKA PRIMARY SCHOOL
MINUTES OF THE BOARD OF TRUSTEES MEETING HELD
ON TUESDAY 17 FEBRUARY 2015 AT 7.30PM IN THE MEETING ROOM
WELCOME
Mrs Bagrie took the Chair and welcomed everybody to tonight’s Board meeting.
PRESENT
Messrs; G Willocks (Principal), C Pelvin, S Swete,
Mesdames; D Bagrie (Chair), K Joyce (Deputy Chair), K McArthur, V Henderson
K Adams (Staff Rep), L Prentice (Minute Secretary)
IN ATTENDANCE – J Fuller (In attendance)
APOLOGIES – Nil
ADDITIONS TO THE AGENDA – Nil
DECLARATIONS OF INTEREST - Nil
MINUTES
It was moved by D Bagrie and seconded V Henderson that the minutes of the previous meeting on the 8th December 2014 be taken as read - Carried.
MATTERS ARISING
The minutes of the previous meetings were then taken as a true and correct record on the motion of D Bagrie seconded V Henderson - Carried.
ELECTION OF BOT CHAIRPERSON
· V Henderson nominated D Bagrie seconded K McArthur
· K Joyce nominate S Swete – Thank you for the nomination but declined.
· D Bagrie duly elected as the Chairperson for 2015 – Carried
· Vice Chair K Joyce to continue in this position - Carried
CORRESPONDENCE - As noted and including
· Thank you letter from B Moir tabled with grateful thanks.
· Audit Fraud documentation to be completed by D Bagrie & K McArthur as tabled – approved by the remaining BOT members – Carried.
It was moved by D Bagrie seconded K Joyce that the Inwards Correspondence be accepted and the Outwards Approved – Carried.
PRINCIPALS REPORT – As attached – Presented by G Willocks
· Teacher-Aide position is currently at the stage of interviews for the Special Education Funded student commencing as a five year shortly 3 experienced applicants for this position.
· LTR position for term 2 is in hand at this stage, hopeful that an appointment will be made by week seven this term.
· ERO packs for BOT members handed out this evening. Dates for ERO visits discussed and confirmed with BOT members this evening Monday at 4.30, and Thursday at possibly lunchtime or shortly thereafter.
· A & P Show management decision to change this to a bi-annual event as opposed to an annual event. D Bagrie advised the BOT of the possible dissatisfaction amongst some of the school community.
· STA Training completed by the BOT – some feedback required. Members found the speaker quite inspiring, a brief explanation was given to those members who were unable to be present this evening of the outcomes of Charter preparation moving forward for 2016.
· Confirmed the length of the school year as per tabled in the Principals Report today, with a confirmed TOD yet to be advised.
· ARGEST Fire Alarms, Sirens and linking the entire school together was looked at today, this is to be fully funded by the MOE.
It was moved by G Willocks seconded C Pelvin that the Principal’s Report be Adopted – Carried.
STAFF REPORT – As attached – Presented by K Adams
It was moved by K Adams seconded S Swete that the Staff Report be Adopted – Carried.
SELF REVIEW REPORT – No report this evening.
EMPLOYER RESPONSIBILITY – As attached – Presented by S Swete
· Any additional Bank Staffing that we can confirm that we have is to be used prior to pay period 26 for relievers.
It was moved by S Swete seconded C Pelvin that the Employer Responsibility Report be Adopted – Carried.
FINANCE REPORT - As attached – Presented by K McArthur
Accounts as presented moved for Payment and Ratification. Recommended that the accounts for December 2014 totalling $12,061.11 be Ratified and that the accounts totalling $17,421.42 be passed for payment being a combined total of $29,482.53 Moved K McArthur / Seconded K Joyce
Accounts as presented moved for Payment and Ratification. Recommended that the accounts for January 2015 totalling $479.77 be Ratified and that the accounts totalling $2755.10 be passed for payment being a combined total of $3234.87 Moved K McArthur / Seconded K Joyce
Accounts as presented moved for Payment and Ratification. Recommended that the accounts for February 2015 totalling $4770.40 be Ratified and that the accounts totalling $29,433.15 be passed for payment being a combined total of $34,203.55 Moved K McArthur / Seconded K Joyce
Monthly Direct Debits for the months of December 2014, January 2015 & February 2015 be approved. Moved K McArthur / Seconded K Joyce
The Financial Reports for November 2014 & December 2014 were tabled and approved. Moved K McArthur / Seconded K Joyce
Budget 2015 – As no significant changes in funding have come about since the start of the year, the draft budget tabled late last year is now approved as the Final Budget for Temuka Primary School for 2015.
It was moved by K McArthur seconded V Henderson that the Finance Report be adopted – Carried
PROPERTY REPORT – As attached – Presented by K Joyce
· Block 6 Upgrade tender prices tabled for discussion. As at this evening we have still not heard any further information on this from School Support. We await this information before any further decisions can be made.
· Carpets in Room 1 & 2 – currently investigating when this carpet was put down, hopeful for some opportunity for replacement, investigations are underway. Could possibly be stretched, this is a possibility which will be looked at.
It was moved by K Joyce seconded D Bagrie that the Property Report be Adopted – Carried.
HEALTH & SAFETY REPORT – No Report this evening.
PTA REPORT – No Report this evening.
REPORTING
Strategic Thinking/Planning for 2015 discussion entered into as per the documentation on the whiteboard this evening. Discussion and planning ensued with some great ideas coming forward.
A great start made this evening, sub-committee meetings scheduled to finalise these notes and findings set down during the next two weeks.
ERO – response sheet for Trustees completed this evening as a group. This will be typed and forward to all BOT members for their information.
GENERAL BUSINESS – Nil
NEXT MEETING
Property Committee }Health & Safety } / 25 February 2015 @ 8.30am
Self-Review
Finance Committee / As above
Full Board Meeting / 17 March 2015 @ 7.30pm
Curriculum / 24 February 2015 @ 4.30pm
Personnel Committee / 18 February 2015
PTA
Being no further business Donnella thanked everybody for their attendance this evening and the meeting was declared closed at 9.45pm.
Chairperson………………………………… Dated …………………………………….
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