AT THE ANNUAL PARISH MEETING for the Parishes of BARKSTON AND SYSTON held in the Village Hall, Barkston on Monday, 10th May 2010 at 7.45 p.m.

PRESENT

Councillor Miss M E Nussey – Chairman

of the Parish Council – in the Chair

And 10 members of the public

1. MINUTES

The minutes of the last Annual Parish Meeting were read, approved as a correct record and signed by

the Chairman.

2. MATTERS RAISED BY PARISHIONERS

After the Clerk had given an update on matters which had been raised at the last meeting, members of the

public commented on the School Safety Zone and the Clerk gave more detail on this matter.

There being no other matters raised, the Chairman closed the meeting at 7.53 p.m.

Dated ………………………………………………. Signed ……………………………………….....

Chairman

AT THE ANNUAL MEETING of the BARKSTON AND SYSTON PARISH COUNCIL held in the Village Hall, Barkston on Monday, 10th May 2010 immediately following the Parish Meeting

PRESENT

Councillor Miss M E Nussey in the Chair

Councillors A C Card, P C Connor,J A Jackson, S J Kelly, B H Noyes and A J Rowell.

PUBLIC FORUM

Four members of the public attended. Matters raised included:-

  1. Sites allocation – the Clerk advised that a letter had been received from the Planning Policy

Section stating that the formal consultation on the suggested sites would begin in July.

  1. Caythorpe Canter – route marking tape had been left in a number of locations in the Barkston

Gorse and Minnetts Hill areas. The Clerk to contact the organisers.

1746. ELECTION OF CHAIRMAN

UNANIMOUSLY RESOLVED:

That Councillor Miss M E Nussey be elected Chairman for the ensuing year.

1747. ELECTION OF VICE-CHAIRMAN

UNANIMOUSLY RESOLVED:

That Councillor A C Card be elected Vice-Chairman for the ensuing year.

1748. APOLOGIES

Apologies for absence, accepted for the purpose of an attendance, were received

from Councillors S T Elnor (business) and Mrs S B Evans (illness).

1749. MINUTES

The minutes of the meeting held on 8th March 2010, a copy of which had been circulated

to all members, were taken as read and approved as a correct record.

1750. DECLARATIONS OF INTEREST

There were none declared.

1751. ROADS AND FOOTPATHS

Matters raised at previous meetings, which had been referred to the County Council and

other agencies for comment, were discussed as follows, together with further matters raised

at the meeting:-

  1. Potholes – all noted for attention.

2. Drains – A607/Church Street – temporarily resolved by jetting but further investigation

required as the issue was reoccurring. It was intended that the Area Surveyor would attend

with the gully tanker. The Clerk was asked to ask if the Parish Council could be represented.

3. Church Street/Honington Road – the road edge was to be repaired opposite the Burial Ground.

The verge outside the Bedehouses was scheduled for repair but it was pointed out that as it was

part of the highway, anyone had a right to park there.

4. Footpath opposite Village Hall – on the siding programme for the current year.

5. Honington Beck – footbridge to be replaced within two weeks.

  1. Barkston Gorse Road – being increasingly heavily used by scramble and quad bikes. After

advice from the Clerk, it was agreed to write to the County Council and Police to establish if the

situation was legal.

  1. Community Policing Meeting – a report on the last meeting was received from Councillor

Jackson and it was noted that the next meeting would be at Hougham and MarstonVillage

Hall on the 6th July at 7.15 p.m.

  1. St. Nicholas Close – parent parking continued with the risk of damage to the grass verges. The

Police were looking at it and it was agreed to raise the issue at the next Community Meeting.

1752. PLANNING MATTERS

(a) General

Decisions had been taken on planning applications as follows:-

Change of use and extension of outbuilding to form dwelling and alteration to access,

The Yews, Church Street, Barkston – approved

Following consultation, observations had been made on planning applications as follows:-

Erection of three dwellings, land r/o Woodview, Honington Road, Barkston – objection

Reposition of lean-to garage approved under SO8/0358, Woodview, Honington Road

Barkston – no objection

Porch to side elevation, Drift Cottage, The Drift, Syston – no objection

Erection of stable block and change of use of agricultural land to paddock, Rose

Cottage, SystonPark – no objection

Replacement of existing garage with double garage, Rose Cottage, SystonPark –

no objection

H (b) Site Allocations

Formal consultation on the selected sites would commence in July.

(c) Planning Conditions/S106 agreements - training

A training event was to be held and it was agreed to send two representatives.

1753. WEBSITE

There had been 48 hits in March and 36 in April. The home page had been improved

by the addition of photographs of the first Parish Meeting and first Parish Council

Meeting minutes from 1894.

1754. CORRESPONDENCE

Lincolnshire Association of Local Councils – Circular 136 – the Council considered

in particular the situation in relation to local charitable trusts. In the case of Barkston

this would mean the Playing Field which was owned by the Parish Council. The Council

could, and did, give grants to the Committee but should not reclaim any VAT. Alternatively

goods or services could be provided by the Council and donated in consideration that no

benefit was received in return.

During the ensuing discussion Councillor Jackson suggested a solution. The usual grant to

the Playing Field would be allocated (done within the budget) but not to be paid until the end

of the financial year. A column would be included within the accounts, the Clerk would pay any

accounts, record them in the book and pay the grant less any VAT at the end of the year. This was

agreed.

1755. FINANCIAL MATTERS

(a) Accounts 2009/10

The Clerk and Councillor Jackson presented updated accounts for the period ending 31st March

2010 which had been circulated to all members.

The Clerk drew attention to the statement of assurance on the Audit Commission’s Annual

Return and explained the elements requiring consideration. Having considered the Clerk’s and

Councillor Jackson’s reports, the Council:-

(i) accepted the accounts for 2009/10 as submitted; and

(ii) acknowledged and agreed the statement of assurance in relation to the accounts.

(b) Insurance

The Clerk and Councillor Kelly reported on action taken to merge the Parish Council and

Playing Field insurances for the sake of convenience and economy.

Significant time had been spent on discussions with the respective companies but these had not

been concluded before it had been necessary to renew the Playing Field insurance. A

quotation had now been received from the Parish Council insurers, due on lst June.

Councillor Kelly asked that a quotation now be requested for insurance for the Playing Field,

to be added to the Parish Council’s, to include:-

(a)buildings, contents and public liability and

(b)liability only

It was agreed to request a quotation from Community Lincs Insurers and if this was refused to

pay the quotation from the existing insurers (to maintain cover) and reconsider at the next

meeting.

(c) Accounts paid and for payment

RESOLVED:

(i)That payment of the following account be approved and confirmed:-

£

Lincolnshire County Council (search fee) 16.00

(ii)That the following accounts now submitted be approved for payment:-

£

Lincs Association of Local Councils (Annual sub.) 172.73

South Kesteven District Council (Rates on Burial

Ground) 35.61

Wicksteed Leisure (Safety/Risk assessment) 83.43

A C Card (Burial Ground expenses) 14.19

Dated ………………………………………………… Signed ………………………………………………..

Chairman