Newcastle Fencing Club

Membership Application

Part 1 – Applicant Details
Surname : / Forename :
Miss / Mr / Ms / Mrs / Other: / BF Registration No :
(if known)
Date of Birth : / Gender :
Do you consider yourself to have a disability? NO / YES
(This can include a mental disability as well as a physical disability)
Email :
(if over 18)
Home No : / Mobile No (if over 18): / Emergency Contact No :
Address :
Post Code :
Part 2 – Parent / Guardian Details(if applicant is under 18 years)
Surname : / Forename: / Relationship :
Address (if different to above) :
Postcode :
Parent Email :
Home No : / Parent Mobile No : / Other Contact No (specify) :
Part 2b – Additional Emergency Contact (other than parent/guardian)
Surname : / Forename: / Relationship :
Address:
Postcode :
Parent Email :
Home No : / Mobile No : / Other Contact No (specify) :
Part 3 – - Finance
a)Annual Fees – I enclose a cheque payable to NFC/ cash for £30.
b)Standing order for monthly fees / annual fee:
Name: NFC; Sort code: 30-93-71; Account 00348606
Part 4- VOLUNTEERING OPPORTUNITIES
Newcastle Fencing Club is a voluntary organisation which relies on the support and goodwill of its members to help with many activities for the good management of the Club. Voluntary work can be good fun and extremely rewarding whilst helping to ensure the continued sustainability of the Club. Your help, no matter how little, will be greatly valued.
You may have a particular skill or qualification which could also benefit the Club, if so, please indicate below or speak to a committee member.
*YES – I can volunteer to help *NO – Sorry I cannot help at this time *please circle as applicable
Part 5 – Medical Information – Health & Consent Form
Newcastle Fencing Club’ its employees or agents are not trained to provide medical advice
and you must consult your General (Medical) Practitioner if you have any concerns about your health, or in the case
of a Parent or Guardian, the health of ‘The Applicant’ before taking part in a Club Squad Training Programme.
First Name / Surname
Do you have any allergies / Yes / If yes, please give details
No
Do you have any of the following medical conditions :
 Asthma
 Epilepsy
 Diabetes
 Heart conditions
 Any other / Yes / If yes, please give details
No
Do you take any other regular medication / Yes / If yes, please give details
No
Please note that it is your responsibility to keep the Club informed of any changes in medication and medical conditions.
It may be essential at some time for the Club Coach or Team Manager accompanying your son/daughter to have the
necessary authority to obtain any urgent treatment which may be required whilst at a competition or training with Newcastle Fencing CLub. Would you therefore please complete the details on this form and sign below to give your
consent.
I, ……………………………………. being Parent / Guardian of the above named child hereby give permission for the Head Coach/Team Manager to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my son / daughter’s interest, in the doctor’s medical opinion, for any delay to be incurred by seeking my personal consent.
Signature of Applicant : / Date :
Signature of Parent / Guardian :
(if under 18 years) / Date :
If YES to the above – the Coach / Squad Rep needs to be notified of the above conditions. This is to be done by the Membership Secretary
Please tick  to confirm action has been taken.
Part 6 - Administration
A.Data Protection Act
I understand that, in compliance with the Data Protection Act 1998, all efforts will be made to ensure that this information is accurate, kept up to date and secure and that it is used only in connection with the purpose and activities of the club. Information will not be kept once a person is no longer a member of the club. The information will be disclosed only to those members of the club for whom it is appropriate and relevant officers of British Fencing.
B.Club Rules and Policy

‘The Applicant’ and the Parent or Guardian, in the case of a person under the age of 18 years, hereby acknowledges that they have read the rules of Newcastle Fencing Club, a copy of which mayalso be obtained from the Membership Secretary, and confirm my understanding and acceptance that such rules (as amended from time to time) shall govern my membership of the Club.

I further acknowledge and accept the responsibilities of membership upon members as set out in these rules and

understand that it is my/our duty to read and abide by them (including future amendments)
In the case of a person under the age of 12 years the Parent or Guardian undertakes to explain the content and implications of the Rules of ‘The Club’.
C.Photography Consent
Note: this form must be completed and signed after reading the BF photographypolicy.
Newcastle Fencing Club may wish to take photographs, (individual and in groups) of fencers under the age of 18 and this may include your child during their membership of the club.
Photographs will only be taken and published in accordance with BF Policy which requires the Club to obtain consent of the Parent, Guardian or Carer to take and use photographs under the following circumstances:
Use on clubboards or electronic displays / Use with Club press articles / Video fortraining purposes / Use on Club Website
YES / NO / YES / NO / YES / NO / YES / NO
You have the right to refuse agreement to your child being photographed and if you wish to exercise this right then please circle the appropriate section(s) above.
Alternatively, I understand that by signing this section that I give my consent for the taking and use of photographs as set out above and that I may withdraw such consent in writing to the club Welfare Officer at any time should I wish to.
Signed : / Name (PRINT) :
Relationship (specify) : / Date :
D.Consent
I have read the information contained in this application for membership of Newcastle Fencing Club and understand that by providing my signature that I consent to be bound by the Code of Conduct, Constitution, Rules and Policy Statements (as from time to time may be issued or amended) by The Club.
Signature (Applicant) : / Date :
Signature (Parent / Guardian) : / Date :

Terms and Conditions

1 Interpretation and variation

1.1 The club reserves the right to vary and revoke these Terms & Conditions from time to time and in addition to make, vary and revoke any bye-laws which it may consider necessary or desirable for the regulation of the internal affairs of the Club and the conduct of members. Any such changes will be notified to members and, until revoked, are binding on members.

2 Acceptance & commencement of membership

2.1 Subject to clause 2.2, when an applicant has signed a Membership Agreement and the Club has received his/her membership fee and weekly payment he/she shall become a member of the Club with which he/she has registered and shall be entitled to all the privileges of his/her membership of the Club.

2.2 Acceptance of an application for membership is in the absolute discretion of the Club.

2.3 Membership fees and weekly fees are reviewed annually by the club committee; any changes to fees or subscriptions will be notified to members in writing no later than 10 days before the change takes effect.

2.4 Membership fees are due in September each year, however anyone wishing to be become a member of the club during the course of a year will pay a pro-rated membership fee based on the number of whole months that have passed in that year.

2.5 It is a condition of membership that the member becomes affiliated to British Fencing prior to the seventh club session attendance.

3 Cancellationand variation

3.1 A member may cancel his membership at any time by written request to the Club Chairperson, giving 1 clear calendar month’s notice of the desired cancellation date. All membership cards must be returned to the Club by such date.

3.2 Membership fees are non-refundable and non-transferable.

3.3 The Club reserves the right to expel from a Club, suspend for a specific period or refuse to renew the membership of any member whose conduct is or may, in the Club’s reasonable opinion, be injurious to the character of the Club or amounts to a breach of the Terms & Conditions or where such expulsion is otherwise in the interests of the other members of the Club. Any member so expelled shall forfeit all privileges to Club membership and shall not be entitled to any repayment of his Membership fees for any period during which his membership is suspended.

4 Limitation of liability

4.1 The Club cannot be held responsible for any service or equipment not being available for whatever reason. The Club reserves the right to make alterations to the type of facilities provided, without notice and in its absolute discretion and the Club shall not be liable for any loss occasioned by such alterations except in so far as such loss is by law incapable of exclusion.

4.2 It is the member’s responsibility to ensure that he/she is capable of undergoing a routine of training provided by any session which he/she follows or class which he/she attends. Members accept the risk of injury from performing training exercises and are advised to consult their doctor prior to beginning any session or class.

4.3 The Club accepts no liability for loss or damage to property of members or guests nor for injury to members or guests on the Club premises or in the car park except in so far as such loss, damage or injury is by law incapable of exclusion.

4.4 It is the member’s responsibility to ensure to ensure that any of their personal equipment and/or clothing that is used at the club complies with current British Fencing rules. Copies of the current rules are available from the club or from the British Fencing Website.

5 Membership cards /numbers

5.1 Membership cards will not be issued.

5.2 Each member will be given a unique membership number. This number may be requested when ordering lessons or other dealings with the club.

6 Use of facilities

6.1 A member is entitled to use the Club’s facilities providing always that the Club may at any time withdraw all or part of its facilities for any period or periods and with notice, where practicable, in connection with any cleaning, repair, alteration or maintenance work or for reasons beyond the control of the Club.

7 Coaching

7.1 All coaching is controlled by the Club and should be arranged with its knowledge and consent. Coaching is undertaken by qualified coaches appointed by the Club and no other coaching is permitted unless advance permission is gained from the club Chairperson. Members are personally responsible for paying professionals for any lessons booked.

8 General

8.1 Members and guests must at all times observe any Club byelaws and guidelines which may be notified to them from time to time and are requested to comply with any reasonable directions which the management of a Club may issue to ensure the smooth operation of each Club for the convenience of all members and guests.

8.2 The club is committed to and supports the principle of equal opportunities. The club opposes all forms of unlawful or unfair direct or indirect discrimination on the grounds of sex, race, nationality, ethnic or national origins, marital status, sexual orientation, disability or religious beliefs. We believe that it is in the club’s best interests and all members and guests to ensure that individuals are treated fairly. Any members or guests not acting in accordance with these principles may be expelled from the club.

8.3 Data Protection;Personal details of Newcastle Fencing Club’s members or visitors are not disclosed to any third parties.