Special meeting to Adopt BLR, January 12, 2015, 7:00 p.m., Plevna Community Center
The special meeting for adoption of Resolution 148, Application and Review of Buildings for Lease or Rent was called to order by Mayor William Benner at 7:00 p.m. Aldermen present were T.C. Shelhamer, Ross Gray, Gary Thielen and Shawn Sander. Also present were Corrine Sander, Jerry Maurice, Mary Grube, Planner Secretary, Jason Rittal, Ryan Rittal and Michelle Gray.
This special meeting will serve as the public hearing with a 30 day public comment period. Resolution 148 will be put up for a vote at the regular meeting of the Town of Plevna on February 9, 2015.
Special meeting was adjourned by Mayor William Benner at 7:15 p.m.
The Regular monthly meeting of the Town of Plevna, January 12, 2015, Plevna Community Center
The regular meeting of the Town of Plevna was opened by Mayor William Benner at 7:16 p.m. Alderman present were T.C. Shelhamer, Ross Gray, Gary Thielen and Shawn Sander. Also present were Corrine Sander, Jerry Maurice, Mary Grube, Planner Secretary, Jason Rittal, Ryan Rittal and Michelle Gray.
The minutes of the December 8, 2014 meeting were approved as read.
TSEP sent the Final Project Closeout letter. Town of Plevna Water System Improvement Project, Contract #MT-TSEP-CG-15-751.
Mary Grube, Planner Secretary, stated that there is a CTAP meeting at 6:00 on February 3 in the Library Basement.
Jason Rittal with EPEDC – the County needs to review a revised estimate of Phase 2.
Ryan Rittal with Stahly Engineering presented a list of items pertaining to Phase 1 and Phase 2 of the water project.
- Well control issues – being addressed and will be fixed when electrical components arrive -
Stahly is having a Latch Relay System built to correct the problem
- Fence posts – installed per MPWSS, Diamond J gave a quote of $900.00 to take out old posts and reinstall at fence post height. ( The council discussed and decided to address this issue themselves when the ground thawed)
- Alarm indicator light installation – quote from Don’s Electric $1,250.00
- Contractor Bond release form – Stahly completed a walk through with John Peila of Diamond J Construction. Ryan recommends the council sign off on the Bond release form. The Town still has more than $60,000 withheld from Diamond J’s final payment to address issues that need to be corrected this spring. (Bond was signed by Willie)
- Operation &Maintenance manuals – delivered – one copy for town office, one copy for pump house,
As-builts – sent to DEQ, certified and completed
- Phase 2 items:
- VFD for main well (well #2) and secondary well (well #3) – Variable Frequency Drive for pump to alleviate water hammer problem – quote from Don’s electric to install $2,160.00
- Pump testing to determine viability of secondary well (recommend – out of Ph 2 scope) – Ryan recommends testing Well #3 during Phase 2 , hopefully it can be cleaned up and used as a dependable backup water source (no action taken by council)
- New piping/electrical from both wells to pump house – Ryan recommended doing this during phase 2 as the existing is patched together. (no action taken by council)
- Electrical room – old electrical components clean up – quote from Don’s electric for $1,000.00
- Geotech for boring –Ryan recommends having a geotech investigation, cost of approximately $6,000.00, to know what to expect with the proposed bores in order to obtain better bid prices from contractors. (no action taken by council)
- BSNF/MDT permitting process – ready to submit
- Monument preservation – Stahly proposal to set approximately 30 monument pins on public property. These pins could be used for future surveying of private property. Stahly would also reset the pins Diamond J removed on private property at no additional cost. (No action was taken by council – will be discussed further at March meeting)
- Layout for service locations – left map for mark-up at Feb. 9 public meeting
- Feb. 9 meeting – plans and specs for phase 2 sent to DEQ – Greg Steckler will be here to answer questions. Public will be asked to draw in service locations at Feb. 9 meeting.
T.C. made a motion seconded by Gary, to approve the above referenced quotes from Don’s Electric in the amounts of $1,250.00, $2,160.00 and $1,000.00, motion carried.
Discussion between Ryan and Council about taking a camera into the sewers, Willie will contact Baker about using their equipment. Also discussed using excess dirt from Phase 2 as filler for the old public swimming pool.
The public meeting on the water rate increase will be held at 6:30, February 9 at the Community Center.
Discussed hiring Nicole Benefiel as judge, need to get more information from county attorney.
Light on pole by dumpsters is not working correctly, keeps turning off and on. Call electrician to have it repaired or replaced if necessary.
Draft letter regarding plowing of snow and parking in alleys to be sent to everyone in town.
Jerry Mellon has a new business, he will be charged the commercial garbage rate of $25.00.
Water – Rick was absent from the meeting due to a family emergency.
Sewer – Corrine had nothing to report at this time.
Garbage – Jerry had nothing to report at this time.
TC made a motion to approve the claims as presented seconded by Gary, motion carried. The following claims were presented and warrants ordered issued:
1263 Baker Ace Hardware$ 46.02
1264Baker Metal and Recycling 40.98
1265Boss Office Products 151.29
1266Energy Lab, Inc. 20.00
1267Fallon County Times 44.00
1268Mid Rivers Communications 122.14
1269Montana Dakota Utilities 929.51
1270NorMont Equipment Co 72.75
1271Post Master 60.00
1272Jerry Maurice 132.34
1273Jodi Miller 45.17
1274Vivian Panasuk 1,135.44
1275Corrine Sanders 366.12
1276Rick Schell 737.32
1277MMIA Workers Compensation 487.93
Having no further business to be brought before the Board Mayor Willie Benner adjourned the meeting at 8:45 p.m.
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Town ClerkMayor