ACHIEVEMENT AWARD PROGRAM
(October Report)
Deadline: Tuesday October 31st, 2017 - 8pm (Eastern time)
InstructionsFill out the October report items (#11-15) using the link posted on the website (phideltachi.org).
Please email a PDF copy of the onlinereport submissionto the following contacts:
Your Regional Correspondent (contact info available on the National website )
Your Chapter Advisor
Save a copy of this form for the Chapter files. You may need to refer to this form at a later time. It may be useful to have a copy available when completing forms in the future.
If you have questions about this report, please contact the Grand Vice President for Student Affairs
at or call (800) PDC-1883.
Report Contents
11. Prescott Scholarship Report (20% of Thurston Cup) (6 Points)
12. Regalia and Archive (2 Point)
13. Formal Meeting with Regalia (1 Point)
14. Risk Management/Personal and Brotherly Responsibility/ Crisis Management(3 Points)
15. Chapter Roster/Payment of National Operating Dues (NODs) (5 Points)
Chapter Information
Chapter Name:
Brother Filling out Report:
E-mail Address:
Item #11: The Albert Benjamin Prescott Scholarship Report (6 points)
****************** 20% of Thurston Cup ******************
AWARDS:Prescott Scholarship Cup to 1st place; engraved plaques to 2nd and 3rd place.
Rand P. Hollenback Scholarship (monetary award) to 1st, 2nd, and 3rd place.
JUDGES: Regional Correspondents
CRITERIA: Programs promoting scholastic improvement and achievement
Chapter recognition of scholastic improvement and/or excellence
Outcomes of Scholastic achievement by the Chapter (e.g., membership in Rho Chi, Phi Eta Sigma, other
Scholastic honor societies)
Written presentation, maximum of 6 pages
NOTE: Recognition by Phi Lambda Sigma Leadership Society is not relevant to this scholarship recognition,
Include PLS achievements in the Grabenstein Leadership Report, not in the Prescott Scholarship Report.
Similarly, professional and service projects should typically be excluded from this report and described in
Other relevant reports, unless they bear directly on enhancing scholastic achievement among the Brothers.
Upload this report electronically, preferably in PDF format (Word format is acceptable), ready for distribution to the judges. Save a copy of this report for your files for future reference.
This is a scholarly report of the individual and collective scholastic achievement and innovative activities by Phi Delta Chi Chapters to promote academics and improve scholastic standings amongst the Brothers. The Albert Benjamin Prescott Scholarship Cup is named after our first Chapter Advisor, Dean Prescott, of the University of Michigan. Prescott was an innovator in pharmacy education, who took pharmacy from an apprenticeship-based training to a formal curriculum that we employ today. Until the initiation of the Emory W. Thurston Cup in 1974, the Prescott Scholarship Cup winner was considered the best of all our Chapters in the whole country. Even today, the Prescott Cup and Hollenback Scholarships provide a special "glow of the lamp" to the winning Chapter.
WHAT TO SUBMIT:
Your report should discuss events that have occurred between November 2016 - October 2017. The judges suggest that you include the following according to the stated criteria:
Programs promoting scholastic improvement and achievement
Describe academic support programs that your Chapter has implemented or continued to improve the academic success of your candidates, Brothers, and other students at your campus. Include academic training programs, speaker programs, study tables, tutoring, Chapter's academic resources, study incentives, and any innovations your Chapter has developed. Indicate how many or what fraction of Brothers participated in each program. State the number of people served by these programs and provide evidence of scholastic improvement as a result of these programs. If it’s a professional project, describe it elsewhere, not in this report.Chapter recognition of scholastic improvement and/or excellence
Describe how your Chapter recognizes the academic excellence of prospective members, collegiate and alumni Brothers, and other pharmacy students through awards, incentives, scholarships and other forms of recognition. For scholarships and awards, include the criteria on which they are based (i.e., financial need, highest grade in pharmacy).Outcomes of scholastic achievement by the Chapter
Quantitative measurements of Chapter's scholastic achievement. Include number of Brothers in Rho Chi, on Dean’s Lists, receiving academic scholarships (not scholarships based principally on financial need), or other academic honors and awards in comparison to total Chapter membership. Also include comparative data such as candidate class/Chapter G.P.A./Q.P.A.'s and other quantitative indicators of individuals and Chapter academic successes. Focus on scholarship. Do not include memberships in APhA-ASP, Phi Lambda Sigma, or other non-scholastic organizations, lest the judges conclude you haven’t read the instructions.Inclusive programs and events
Chapters are highly encouraged to hold events that are inclusive not only to collegiate Brothers, but also to Alumni Brothers and prospective members.
Written Presentation
Brevity is the hallmark of a well-written report. Do not let the content of the report exceed 6 pages in length, this limit does not include cover pages, table of contents, pictures, etc. The entire report should be no more than 10 pages. The judges are looking for a professionally and concisely written report describing your activities. Creative programs and academic successes are more important than creative writing. Note: If including an image of the crest aka. coat of arms in your report, please use the official version found under Collegiate Resources atAt the beginning of the report, provide the following information:
Chapter Name ___ Date___
Primary authors and members of scholarship committee: ___
A. Number of Current Collegiate Brothers on the current roster of Rho Chi (total) as of October this year: ___
B. Number of Current Collegiate Brothers in all academic years as of October this year: ___
C. Overall Number of Students in Rho Chi as of October this year: ____
Percent of our Collegiate Brothers who are in Rho Chi (A/B) = ___%
Percent of Rho Chi who are Brothers (A/C) = ___%
* if no Rho Chi chapter at your college (yet), explain this (and be the student organizers who help found the Rho Chi chapter on your campus)
FOR ADVICE CONTACT:
If additional information or suggestions are needed, please call the Grand Vice President for Student Affairs, your Regional Correspondent, your Regional Director for Collegiate Affairs, or your Regional Director for Alumni Affairs.
PREVIOUS WINNING REPORTS:
Examples of winning reports appear in previous issues of TheCommunicator and are also available on the Fraternity’s Website,
CHAIRPERSON OF PROJECT:
Typically, the Worthy Prelate or Scholarship Committee Chairperson
Upload the Prescott Scholarship Report document, preferably in PDF format (Word format is acceptable), to the online submission portal. Email to your Chapter Advisor and Regional Correspondent.
Primary Author of this report: / Date submitted:
No, our Chapter did not complete the Prescott Scholarship Report
ITEM #12: Regalia and Archive (2 points)
*PLEASE CHECK WHICH OFFICER ROBE YOUR CHAPTER HAS FOR EACH OFFICER ROBE*
If you don’t have a particular officer robe, do not check anything.
Officer Robes / One-sided (Satin) / One-sided (velvet) / Two Sided (Velvet)
Worthy Chief Counselor
Worthy Vice Counselor
Worthy Keeper of Records & Seals
Worthy Keeper of Finance
Worthy Correspondent
Worthy Prelate
Worthy Alumni Liaison
Worthy Master At Arms**
Worthy Inner Guard**
** Note: The very old robes are different than the newer versions. The WMA robe used to be the skull and crossbones while the WIG was just the skull. This would pertain to the one-sided robes only.
Item
Member Aprons: / Yes No / Number owned:
Your Chapter should have as many aprons as you have Collegiate Brothers, these can be purchased from the National Office. Preferably Regalia should be stored somewhere at the school (locked up) in a locker, closet or advisor’s office.
Emblem: / Satin Velvet None (Inverted Gold Triangle with Crossbar and Chain)
Altar Cloth: / Yes No (Maroon square with gold fringe and fraternity crest patch)
Sacred Oracle (White) robe: / Yes No / Father Aldehyde (Black) robe: / Yes No
Gavel: / Yes No
Copy of Robert’s Rule of Order: / Yes No
Dedicatory Vessel: / Yes No What do you use?
Collegiate Chapter Charter: / Yes No
- Date on Charter:
- Where is the Charter located?
Alumni Chapter Charter: / Yes No
- Date on Charter:
- Where is the Charter located?
Ritual Books:
Number of books: / (Chapters should have 10 Ritual Books – 1 for each Officer and 1 for the Advisor)
Book Numbers and year issued:
Please include year issued along with book numbers [ex. #976 (1972)]. They can be found in the front cover of each book.
Note: Ritual books should be kept with the regalia, not at home with each individual officer.
Where do you store your regalia?
Where do you store the archives of the Chapter? (past minutes, registry book, registry cards, composites, photoalbums, etc.)
PLEASE NOTE: This is not an order form for Regalia. This form is intended to inform Brothers from year to year about what items belong in the Chapter’s Inventory.
Please contact the National Office to place orders for missing Regalia Items
ITEM #13: Formal Meeting with Regalia (1 Point)According to Chapter IV, Number 12 of the Constitution and Bylaws of Phi Delta Chi Fraternity, "Each Chapter shall have at least one formal meeting each month." Formal meetings require use of the complete Ritual opening and closing, as well as Officer's Robes, Regalia, and devices as outlined in the Ritual Book. Please note here the date of your Chapter's Formal Meeting for this month:
Formal Meeting held? / Yes No
Date of meeting:
ITEM #14: Risk Management/Personal and Brotherly Responsibility/Crisis Management (3 points total)
At the 58th Grand Council (Baltimore, 1991) the Brotherhood voted to adopt a Risk Management Policy. By establishing this policy, the fraternity is reducing the likelihood that any legal problems or personal injury will occur during a Chapter function. At the 61st Grand Council (Ft. Lauderdale, 1997) the Personal and Brotherly Responsibility Program (PBR) was adopted to serve as a code of conduct for the Fraternity. At the 66th Grand Council (West Palm Beach, 2007) the Policy on Electronic Portrayal of Phi Delta Chi was added to the Risk Management Policy. At the 67th Grand Council (Phoenix, 2009) the Brotherhood voted to adopt insurance coverage for all Collegiate Brothers. As part of this coverage it is required that all Brother’s are aware of their Chapter’s Crisis Management Plan. In November 2015, a Risk Management Investigation Enforcement Policy was adopted by the Executive Council.
It is absolutely necessary that we work together in implementing these policies both at a national and local level. The National Office expects full compliance with these policies.
In order to facilitate the understanding and importance of Risk Management by all PDC Brothers, each Chapter is asked to do a professional project concerning topics found within our Risk Management Policy. This project can be done for your Chapter, school, or community. The topics should be of concern to your Chapter.
The Personal and Brotherly Responsibility Program (PBR) was designed as a code of conduct for the Fraternity reminding us that we are our Brother’s keeper. Individual Brothers sometimes forget that actions speak louder than words and poor judgment can reflect badly on the Chapter or Fraternity, even though the Brother was acting as an individual. Some behavior at Regional and National meetings has caused the National Executive Committee to expel Brothers from the meeting due to inappropriate behavior. Phi Delta Chi is, after all, a professional fraternity. It should be noted that “professional” comes before the word “fraternity.” Read through the PBR exercise and discuss the implications of it to your Chapter.
Your Chapter must also complete the following Risk Management exercise during an October formal or regular meeting. Please answer the questions as honestly as possible (your answers will not affect points received for the Achievement Awards).
Additionally, the Chapter must have a Crisis Management Plan in place for the Fraternity’s insurance coverage to be effective. This document details how each Chapter should have an emergency plan, what to do if something happens that involves either and emergency or the insurance company, and who to contact. This document can be found online at the national website, and must be customized and distributed to every Brother at the Chapter, including the Chapter Advisor.
Copies of the Risk Management Policy, the Personal and Brotherly Responsibility Program, and the template for the Chapter’s Crisis Management Plan can be printed from the national website at
Risk Management Exercise (1 point):
Read the Risk Management Policy aloud or pass out enough copies for each Brother to read it to himself or herself. Copies can be printed off from the national website at Complete the following questions:
Describe a function your Chapter held which followed Risk Management guidelines in the past year.
Thinking over the past year, describe a situation where you may have broken the Risk Management guidelines.
If you had this situation to do over again, how could you have followed the guidelines?
Personal and Brotherly Responsibility Program Exercise (1 point):
Read the Personal and Brotherly Responsibility Program aloud or pass out enough copies for each Brother to read it to himself or herself. Focus more on the behavior and cause of the behavior instead of the individual person involved. Use the Basic Expectations of Brothers as a guide. Ideally, the conversation should be facilitated by the Chapter Advisor, WCC, or a senior Brother. Copies can be printed off from the national website at Complete the following questions:
What kinds of behavior have you seen displayed at school, regional, or national meetings that you thought reflected badly on the group? Note: the individual person need not be identified, just the behavior.
What, if anything, happened to correct the situation? .i.e. how was it handled. How could the person involved be held responsible for the behavior?
Why do most people act like silent observers, instead of trying to rectify the situation? Why is it difficult to be the responsible party?
Are there any precautions that the Chapter can take to stop inappropriate behavior when planning events?
I verify that the Chapter of Phi Delta Chi has completed this exercise and will comply with the Risk Management Policy and the Personal and Brotherly Responsibility Program.Worthy Chief Counselor:
Date Policy was read and discussed with Chapter:
Crisis Management Exercise (1 point):
Due to the Fraternity’s insurance coverage, there is a requirement whereby all Brothers must be aware of your Chapter’s individualized Crisis Management Plan. Please personalize the Crisis Management Plan document available at the national website, for your Chapter (including filling in emergency contact numbers for your Chapter). Please distribute a completed copy of this document to every Collegiate Brother at your Chapter including your Chapter Advisor and review this document during an October formal or regular meeting.
I verify that the Chapter of Phi Delta Chi has completed this exercise and that each Brother at the Chapter including our Chapter Advisor has received a copy of this completed document.
Worthy Chief Counselor:
Date Plan was read and reviewed with Chapter:
ITEM #15: Chapter Roster/Payment of National Operating Dues (NODs) (5 points total)
Chapter Dues are assessed yearly to each Chapter in September and payment is due on October 31, 2017. The NODs cover the period of October 1 of each year through September 30 of the next year.
Instructions can be found on the Collegiate Roster Certification. Download this and related documents from the Collegiate Resources page of our website Contact with any questions.
After you have finished with the membership Roster, have your Chapter advisor and WCC review this list. You must return your roster certification form, even if there are no changes, along with your dues payment.
Points for this item will be assigned as follows:
- Online roster updated with current contact information and graduation dates (1 point)
- Payment (2 points)
- Completed Roster Certification Form (1 point)
- Expulsion Notice (1 point) (if applicable)
All address corrections, if any, have been made directly to member profiles directly on the website.
All additions and removals, if any, have been made directly on the Roster Certification Form.
The completed Roster Certification Form with payment has been mailed to the National Office:
Phi Delta Chi Fraternity
PO Box 320
Pinckney, MI 48169
The Expulsion Notice, if applicable, has been mailed to the National Office.
The Initiation Reporting Form, if applicable, has been submitted for Brothers who transferred to our chapter.
Check number:
Looking Ahead: Grabenstein Leadership Report (20% of Thurston) is due in November.
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Phi Delta Chi Achievement Award Program (LDS Version)
October Report
Revised September 2017