2. How to access MSR
2.1 Launch Internet Explorer and navigate to the staff intranet homepage:
2.2 Click the Online tools and email link on the left hand side of the page, a list of options is shown
2.3 Click My Student Record, the My Student
Record login screen is displayed
2.4 Enter your usual user name and password and click Login, the My Student Record screen is displayed. The number of options you see will depend on your security profile. If you do not have MSR access you can request this via the SOS Helpline website
Note: You can also access MSR from shuspace by clicking on the link at top right hand side of
the screen.
3. The MSR screens
3.1 The initial MSR screen shows a list of pages, down the left hand side and within each of these there is a list of associated functions. These pages are also referred to as containers. You can also logout from this screen
3.2 Click a page on the left hand side of the screen, a list of options, associated with the chosen page is displayed
3.3 Click a task, the task screen is displayed. Data entry fields include direct entry, drop down lists, list fields and check boxes. Fields shown in grey are read only and cannot be changed
3.4 Enter data in one or more fields and click Retrieve (if available), the details for the selected task are displayed
Note: Any changes you make and store on MSR are automatically updated on SI.
4. How to run a student search
The student search task enables you to find details about a particular student
4.1 Click the Student Search page and select Student Lookup for Administrative staff, the Student Lookup screen is displayed
4.2 Enter data in as many fields as you can
4.3 Click Find Student, the Student look up results screen is displayed and shows your selection criteria followed by details of the student/s including access to a photograph if available
4.4 Click the underlined Student ID to go direct to information about that student (you may need to select a course first). If you have a long list of students to choose from click the down arrow, select the student and click Go to Student
4.5 At this point it appears that you are logged in as the student. Use the Back to Container option on the left hand side of the screen to move back through the screens. When you have finished with the record, close the page.
5. How to amend a fee profile
The Amend a fee profile task enables you to amend
a fee profile for an individual student or a course. Options include UG, PG and research students
5.1 Click the Enrolment & Student Fees page and select one of the Amend fee profile options, the Amend fee profile screen is displayed
5.2 Enter selection data. To change the fees for an individual student enter the SCJ code e.g. 12345678/2. To list fees for all students on a course enter the course code and course block
5.3 Click Retrieve, the Amend fee profile screen is displayed and shows the fee profile (if listed)
for the selected student or course
5.4 Enter the fee profile or click List to look it up (multiple pages of codes may be displayed)
5.5 Click Store to save the change/s and update SI
automatically.
6. The Enrolment data input task
The Enrolment data input task enables you to enter data from a student's enrolment form in a controlled way, this is especially important for HESA. The task guides you through fields on several background SI screens. Help on completing the task is available both on screen and in the Hints and Tips document.
7. Developing MSR
Functions and tasks suitable for delivery via MSR are constantly being developed. Currently MSR access is provided for the following areas:
- Student Search
- Enrolment and Student Fees
- Course/Module Maintenance
- Module Attachment
- Student Record Maintenance
- Assessment and Progression
- Graduation and Leavers
- Professional Body Accreditations
- Health.
8. Help with MSR
For help with or comments about My Student Record please contact the SOS Helpline by email on , via the SOS Website on or by phone on ext 4475
This document was produced by the Secretary and Registrar's Department (v1.3 - Feb 2010).
Student Processes Quick Start Guide
My Student Record (for Staff)
1. What is My Student Record?
My Student Record (MSR) is a web based front end to the SITS:Vision student and course administration system known locally as SI. It is used by students to perform tasks such as enrolling online, viewing results and by staff for a number of functions including enrolment, record maintenance and assessment.
MSR enables staff to input the right student data by providing a controlled way of entering it. This is important as the data is used to prepare the Higher Education Statistical Agency (HESA) returns.
MSR uses tasks and vistas. A vista normally equates to a single screen in SI but you can have tasks which contain a number of vistas. Examples of some common functions and tasks are described in this guide.