Farm RecordBook

April 2017

Membership Number:......

BusinessName:......

Address: ......

......

...... Post Code……………………

ContactTelephoneNo:......

MobileNo:......

CPHNo(s):......

………………………………………………………………………………...

HerdNo(s):......

NameofPersonResponsibleforStock:...... ContactNo:......

VeterinaryPractice:......

Veterinarian Name:......

TelephoneNo:......

EmergencyContactNo:......

LocalAnimalHealthDivisionalOffice:......

NFSSmembershipNo:......

LivestockDriverCompetencyNumber:......

Livestock Transport Authorisation Code………………………………….

Feed Hygiene Number…………………………………………………….

EMERGENCYCONTACTSANDCONTINGENCIESPLAN

EmergencyContactTelephoneListEmergencyServicesDial999Remember

•Do notput yourself at risk

•Raise the alarmimmediately

•Summon help fromthe appropriate servicesstraightaway

Provideclearcontact detailsanddirections fromthe informationbelow

(*Thesecontactdetailsare correctattimeofprint)

TELEPHONENUMBERS
Doctor
NearestA&EDepartment
HealthandSafetyExecutive* / InfoLine 0300 003 1747 (08:30hrs –17:00hrs Mon –Fri)
EnvironmentAgency* / Incident Hotline0800807060(24 hrs.) FloodlineServices 0345 9881188 (24 hrs.)
GeneralEnquiries
EnvironmentAgency(EnglandWales) / General enquiries 03708 506506
Northern IrelandEnvironmentAgency / General enquiries 02890540540 Water pollution hotline 0800 807060
SEPAin Scotland* / Pollution Hotline0800807060 (24hrs)
FloodlineService 03459881188 (24hrs)
GeneralEnquiries 03000 996699 (24hrs)
Rural PaymentsAgency(RPA)
Electricity Company Emergency No
GasSupply Company Emergency No
WaterSupply Company Emergency Number
CustomerContacts / NamePhoneNumber
Contact1:
Contact1:
VeterinarySurgeon

ANIMALHEALTHANDDISEASECONTROLPLAN

LIVESTOCKDISEASEMANAGEMENTSCHEDULE

EXISTING STOCK-diseasesencountered(considerthoselivestock diseases whichhave been/arecommononyourfarm)

Typeofstock / Symptoms / Diagnosis / Preventative measures / Treatment/Managementmeasures

NEW STOCK- management ofdiseaserisk(considerthose livestockdiseaseswhich maybeintroduced toyourfarm by ‘new’animals)

Typeofstock / Diseaserisk / Preventative measures / Treatment/Managementmeasures

LIVESTOCKDISEASEMANAGEMENTCALENDAR

(Includediseases/risksdetailedon page5 & 6, the action and time of yearrequired)

Disease/Risk / Planofaction / Oct / Nov / Dec / Jan / Feb / Mar / Apr / May / Jun / Jul / Aug / Sep

DISEASEPREVENTION ANDRISKASSESSMENT(Considerthemostcommon biosecurity riskson yourfarm,theirprevention and management)

RISKFACTORS / Y/N / RISKLEVEL
High/Moderate/Low / PREVENTIONOFRISK / MANAGEMENTOF RISK
BOUGHTINSTOCK
PEOPLE
Family/staff
Vet
Companyreps
Deliveries
Contractors
Thepublic
BUILDINGS
Calving/lambingarea
Generalhousing
Youngstock
Sick stock
Manure etc.spread
EQUIPMENT
Ownfarmeqpt
Sharedeqpt
Hiredeqpt
Contractors
OTHERANIMALS
Wildlife
Farmdogs
Public’sdogs
Cats
MISCELLANEOUS
Example
Companyreps / Y / High / Reps seen onlybyappointment
Calving/lambingarea / Y / Low / Disinfectbefore calving/lambing / Keepbeddedwithplenty of straw
Public’sdogs / Y / Medium / ‘Please keeptopaths’signs-off grazing

CATTLE AND SHEEP - HEALTH AND WELFARE RECORDS

(To be completed for the annual Animal Health Plan review)

Farm business name: ......

Date of review: ......

Reviewed by (Print Name): ......

CATTLE

RECORD OF NUMBERS / TARGET / ACTUAL / COMMENTS / REASONS
Births
Sales
Retained for breeding
Purchases
Culls
Deaths
BVD STATUS (TICK CORRECT BOX) / COMMENTS
Negative
Not Negative

SHEEP

RECORD OF NUMBERS / TARGET / ACTUAL / COMMENTS / REASONS
Births
Sales
Retained for breeding
Purchases
Culls
Deaths

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

RECORD OF VETERINARY MEDICINES TREATMENTS

Name of person keeping this record ......

Start date of treatment / End date of treatment / Nameofanimalmedicine / Reason fortreatment / IDofindividualorgroup / BatchNumber / Expirydate / Endof
withdrawalperioddateMEAT / Endof
withdrawalperioddateMILK / Totalquantity
ofanimalmedicineused / Initialsofperson
whoadministered
treatment

COLLATION OF ANTIBIOTIC USAGE TEMPLATE

Year / Antibiotic name / Quantity used / Animals treated / Reason(s) for treatment / Actions to reduce reliance on antibiotic use
2016 / Draxxin / 500ml / 100 Spring born calves / Pneumonia / Shed ventilation improved to help reduce incidence of pneumonia

COLLATION OF ANTIBIOTIC USAGE TEMPLATE

Year / Antibiotic name / Quantity used / Animals treated / Reason(s) for treatment / Actions to reduce reliance on antibiotic use

PURCHASE AND DISPOSAL OF VETERINARY MEDICINES

Dateofpurchaseor disposal / Nameofveterinarymedicine
quantitypurchased / Batchnumber / Expiry date / WithdrawalperiodMeat / WithdrawalperiodMilk / Name addressofsupplier / Quantityofproductdisposed / Howandwheredisposed

PURCHASE AND DISPOSAL OF VETERINARY MEDICINES

Dateofpurchaseor disposal / Nameofveterinarymedicine
quantitypurchased / Batchnumber / Expiry date / WithdrawalperiodMeat / WithdrawalperiodMilk / Name addressofsupplier / Quantityofproductdisposed / Howandwheredisposed

RECORDOFDOGWORMINGTREATMENTS

Dateofuse / Nameofdog / Wormerused / BatchNumber / Expiry date / Initialsofpersonwhoadministered treatment / Date nexttreatmentdue
DateChecked / Bait Type / Location1 / Location2 / Location3 / Location4 / Location5 / Observations / Initials
DateChecked / Bait Type / Location1 / Location2 / Location3 / Location4 / Location5 / Observations / Initials

PlanofBaitingPoints

HOMEMIXINGRECORDFORM

Date Produced / Quantity / Raw Materials

STANDARDMIXES

MixName/No: / Ingredient / Amount / Ingredient

Year ...... FIELD RECORD

Field
Name/No: / Area:
Crop: / Ergot:
* Present / Not Present
*Delete as appropriate / Harvest
Date: / Fertiliser (including FYM/slurry):
Home Saved Seed
Yes / No / Purchased Seed Lot Number: / Variety: Seed
Treatment: / Date: / Rate: / N:P:K / Accumulative Nitrogen Applied
Soil Type:
Previous Crop: / Sowing Date: Seed Rate:
Cultivations: / Soil Analysis: / pH / P / K / Mg
Date:
*Compost/Digestate *Delete as appropriate / Origin and Batch No: / Delivery Date: / PAS: / Permit: / Application Date: / Application Rate: / N:P:K / Accumulative Nitrogen Applied
Supplier:
Supplier:

Other Applications

Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
LERAP ( Please tick) / Pesticide
Classification / % Dose Rate / Sprayer Rating / Size of Water Course / Size of Buffer Zone / Date of Lerap / Signature
1 / 2 / 3 / 4 / 1m / 2m / 3m / 4m / 5m / > 5m
1 = Dry Ditch
2 = <3 m
3 = 3 - 6 m
4 = >6m

Year ...... FIELD RECORD

Field
Name/No: / Area:
Crop: / Ergot:
* Present / Not Present
*Delete as appropriate / Harvest
Date: / Fertiliser (including FYM/slurry):
Home Saved Seed
Yes / No / Purchased Seed Lot Number: / Variety: Seed
Treatment: / Date: / Rate: / N:P:K / Accumulative Nitrogen Applied
Soil Type:
Previous Crop: / Sowing Date: Seed Rate:
Cultivations: / Soil Analysis: / pH / P / K / Mg
Date:
*Compost/Digestate *Delete as appropriate / Origin and Batch No: / Delivery Date: / PAS: / Permit: / Application Date: / Application Rate: / N:P:K / Accumulative Nitrogen Applied
Supplier:
Supplier:

Other Applications

Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
LERAP ( Please tick) / Pesticide
Classification / % Dose Rate / Sprayer Rating / Size of Water Course / Size of Buffer Zone / Date of Lerap / Signature
1 / 2 / 3 / 4 / 1m / 2m / 3m / 4m / 5m / > 5m
1 = Dry Ditch
2 = <3 m
3 = 3 - 6 m
4 = >6m

Year ...... FIELD RECORD

Field
Name/No: / Area:
Crop: / Ergot:
* Present / Not Present
*Delete as appropriate / Harvest
Date: / Fertiliser (including FYM/slurry):
Home Saved Seed
Yes / No / Purchased Seed Lot Number: / Variety: Seed
Treatment: / Date: / Rate: / N:P:K / Accumulative Nitrogen Applied
Soil Type:
Previous Crop: / Sowing Date: Seed Rate:
Cultivations: / Soil Analysis: / pH / P / K / Mg
Date:
*Compost/Digestate *Delete as appropriate / Origin and Batch No: / Delivery Date: / PAS: / Permit: / Application Date: / Application Rate: / N:P:K / Accumulative Nitrogen Applied
Supplier:
Supplier:

Other Applications

Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
Date
applied / Crop GS / Reason for treatment / List all products applied / Dose Rate / Water Volume / Spray Quality / Wind Direction / Wind Speed / Operator / Spray time
start finish / Cost
LERAP ( Please tick) / Pesticide
Classification / % Dose Rate / Sprayer Rating / Size of Water Course / Size of Buffer Zone / Date of Lerap / Signature
1 / 2 / 3 / 4 / 1m / 2m / 3m / 4m / 5m / > 5m
1 = Dry Ditch
2 = <3 m
3 = 3 - 6 m
4 = >6m

SECURE STORAGEOFFERTILISERSELFASSESSMENTCHECKLIST

Yes / No
1. / Did you obtain yourfertiliserfromaFertiliserIndustryAssuranceScheme(FIAS) approved supplier?
2. / Isyourfertiliserstored away from areaswhere there ispublicaccess?
3. / Have you ensured thatyourfertiliser is not storedorleft unattendedwithin sight of publichighway?
4. / Do you have acurrent inventory of yourfertiliserstock?
5. / Does your inventorydetail thetype andbrand offertiliser delivered, stored andused?
6. / Have you retained and filed all fertiliser delivery notes?
7. / Isyourfertiliserstored in asecure buildingor compound?
ORIsyourfertiliserstoredfullysheetedwith tamper evidentprecautions?
8. / Do youhave aprotocol,which is knownto all staff,detailing whataction must be taken if storedfertiliseristamperedwith or unaccountablygoes missing(i.e.theft)?
9. / How often do youcheckyourfertiliserstockto ensure that any discrepancyis noticed as soonaspossible?
(Tickasappropriate)Daily Weekly Monthly
10. / Ifyoustore 25tonnes or more of “dangeroussubstances”(includingpesticidesandammoniumnitrate-based
fertilisers) have you notified your local fire officer and Health and Safety Executive? For further advice please refer to SI 1990 No.304 –The Dangerous Substances (Notification and Making of Sites) Regulations 1990.
11. / Ifyou are storing 150tonnes or more ofammoniumnitratebasedfertiliserswhich containmorethan 15.75%
nitrogen by weight, have you notified the Health and Safety Executives (Separate notification to above).
Farm Name:
Nameofmemberofstaffresponsibleforcheckingstoreandreporting:
1.
2.
3.

Spray Records

FieldNo / DateApplied / Cropgrowthstage / Reason fortreatment / Listallproductsapplied / DoseRate / Watervolume / Spray Quality / WindDirection / WindSpeed / Sprayer Operator / Starttime / Finishtime

SprayerMaintenanceandSelf-Assessmentform(completeannuallyifsprayernotNSTStested)

Key:Checked/Completed / NeedsAttention
Adjusted / A / NotApplicable / NA

SprayerMaintenanceandSelf-AssessmentformCALIBRATION

Itisrecommendedthatsprayers,otherthanhand-heldapplicatorsandknapsacks,are

calibratedregularlyfollowingthemanufacturer’sinstructions.Calibrationmustbedoneatleastannuallybutmoreoftenifthesprayerisusedfrequently.

Thisformcanbeusedtorecordcalibrationchecks.

Sprayer / DateofCalibrationCheck / CheckedBy

FEED PLAN

Batchofanimals/Shed / TypeofFeed / Type
ofconcentrate / Other / Notes

MANUREMANAGEMENTPLAN

Ruminants
StockUnit / No ofStock Units / MonthsHoused / HectaresneededbyStockUnit / TotalAreaNeeded (Ha)
Cow (650kg) / X / X 0.039 / =
Cow (550kg) / X / X 0.032 / =
Cow (450kg) / X / X 0.025 / =
Heifer2yr+ (500kg) / X / X 0.019 / =
Youngstock 1-2yr (400kg) / X / X 0.016 / =
Youngstock6-12mths / X / X 0.008 / =
Calf / X / X 0.005 / =
Bull / X / X 0.019 / =
Sheep / X / X 0.003 / =
Lamb (upto6months) / X / X 0.001 / =
Lamb (6-12months) / X / X 0.002 / =
TotalAreaRequired
Pigs
Type / Landarea/pig250KG/ha / Landarea/pigat170Kg/ha / TotalNoofPigs / TotalAreaRequired
MaidenGilts / 0.052ha / 0.076ha
BreedingSowsBoars / 0.080ha / 0.118ha
Weaners 4-8 weeks / 0.013ha / 0.019ha
Growers 8-12weeks / 0.025ha / 0.037ha
Finishers over12weeks / 0.042ha / 0.062ha
TotalAreaRequired

FARMWASTEMANAGEMENTPLAN

TypeofWasteManagement / ChemicalName/Components(ifapplicable) / Chemical Name/Components (if
applicable

Itisrecommendedthattheplanshouldindicateanywasteexemptions/environmentalpermitsheld.

AN

COMPLAINTREGISTER

Nameandaddressofcomplainant / Datereceived / Nature
ofcomplaint / ProposedCorrectiveaction / Dateactionfinished

AN

STAFF TRAINING RECORD

STAFF NAME / DATE STARTED / TRAINING PERFORMED / TRAINING DELIVERED BY / DATE PERFORMED / SIGNED EMPLOYEE / SIGNED MANAGER

ANIMAL TRANSPORT CERTIFICATE

Owner of animals
Full name & address / Animals to be carried
Species & No. / Place of departure
(where animals loaded)
Full address / Date & time of loading first animal / Date and time of departure / Estimated duration time of journey / Final destination
Full address
Inc postcode / Transporter
(name, address, business name, tel & fax number) / Date & time of arrival at destination / Reg no of vehicle / Name of person in charge during journey / Resting place and times (if relevant) / Time and place of washout.

ANIMAL TRANSPORT CERTIFICATE

Owner of animals
Full name & address / Animals to be carried
Species & No. / Place of departure
(where animals loaded)
Full address / Date & time of loading first animal / Date and time of departure / Estimated duration time of journey / Final destination
Full address
Inc postcode / Transporter
(name, address, business name, tel & fax number) / Date & time of arrival at destination / Reg no of vehicle / Name of person in charge during journey / Resting place and times (if relevant) / Time and place of washout.

NOTES

If you require further copies of the Farm Record Book you can find it on the Acoura website

Or

By contacting the FarmAssurance Office on 0131 335 6600

Ore-mailto

April 2017