NATIONAL MEMORIAL ARBORETUM LEARNING VISITS BOOKING FORM
Croxall Road, Alrewas, Staffordshire, DE13 7AR. Tel: 01283 245100 Email:
National Memorial Arboretum Staff Use Only / Booking Ref.Feedback email prepared / Teacher Pack prepared / Added to Daily Orders / Proposed Bookings / Type of Visit / SL FAC
Date of Visit (Separate form for each day) / Click here to enter a date. /
School/Organisation/UnitName
School/Organisation/Unit Address
Post Code
Name of Visit Leader on the Day (inc. title)
Telephone / Mobile During Visit
E-mail address
Number of Students / Student Year Group(s)/FE? / Number of Supervisors
Arrival Time / Time / Departure Time / Time /
Learning Objectives for Visit
I would like to receive emails from the NMA,and our parent charity The Royal British Legion, about future events and activities, including learning projects. / ☐ /
Activities Required / Cost
per 25 students / No. of groups for each activity
Max. 25 per group
Poppy Activity / £45.00 / 0 /
Act of Remembrance / £20.00 / 0 /
Explorer Days Click to choose Explorer Theme / £150.00 / 0 /
Guided Tour (Please specify any particular focus)
……………………………………………………………….. / £90.00 / 0 /
Torch Lit Tour / £100.00 / 0 /
Self Led Visit (Please check the box) / ☐ /
Please check the boxes to confirm you understand and will comply with the following:
The Arboretum is an outdoor site and offers no indoor space for the eating or storage of packed lunches. / ☐ /
You will follow your own organisation’s guidance and procedures when conducting your own risk assessment. The Arboretum does not supply risk assessments for visiting groups. / ☐ /
You will follow your own organisation’s guidance and procedures and child protection policies. / ☐ /
Pupils will be organised into groups prior to arrival. / ☐ /
You have made adequate first aid/medication provision. / ☐ /
You will make all accompanying adultsaware of your plans for the day and, if you are taking part in facilitated activities, that they each have a timetable and know what groups they are responsible for. / ☐ /
You will make all accompanying adults aware that they are responsible for their group, including head counts and behaviour management. / ☐ /
By returning this booking form you are agreeing to abide by our Terms and Conditions. Yourconfirmation email will include a timetable with your chosen activities. This timetable may change so you should check for further emails.
Name
(Person completing form) / Date of Booking / Click here to enter a date. /
Terms and Conditions
Lunch Spaceand Weather
It is essential that students are wearing appropriate footwear and clothing for the conditions. Weather conditions can change rapidly and it can get quite muddy and wet in places. There is NO indoor space to eat packed lunches and we have no lunch box storage space. Packed lunches cannot be eaten in the Visitor Centre. Public toilets are located in the Remembrance Centre.
Students’ Behaviour
Thisremains the responsibility of group leaders at all times including lunchtime. Students should be given a structure and focus for the day and be aware of what is required of them. They should be reminded of their responsibilities towards other visitors’ enjoyment of the Arboretum and the sensitivity of the subject matter. You are responsible for providing sufficient adult helpers to satisfy local education authority ratios.
Accompanying adults will be expected to take an active part in the visit. Accompanying adults should be aware of these expectations and have a copy of the timetable.Your assigned guides will not take head counts and, as we are an outdoor site, you are advised to do this on a regular basis. It is recommended that a familiarisation visit to the Arboretum is conducted to discuss the plan for the day and assess the site conditions as this can change throughout the year. Please contact the Learning Team to arrange this. If behaviour is particularly problematic, it may be necessary for our guides to intervene directly to avoid any risk of injury, disturbance or damage to people or property.In the event of disruptive behaviour, the group will be asked to leave the Arboretum.
Access Requirements
Please let us know in advance if there are any access requirements for your group; otherwise you should tell your guide on the day if there are any issues, such as medical conditions, that you feel we need to be made aware of.
Timetables
Our activities run in sessions of 45 minutes beginning at 0900, so your day could begin at 0900, 0945, 1030 etc. Please plan to arrive a little before your first session is due to start to allow for disembarking, splitting into groups etc. We may have many groups booked in on the same day so if we adjust your programme it could have a knock on effect. If you know you are going to be late please telephone 01283 245 100 as soon as possible and we will try to accommodate you. Please be aware that due to volunteer guides availability, whilst we will endeavour to deliver the timetable given at confirmation, the timetable is subject to change until the activities begin on the day of your visit.
Photos, Video and Audio
Photography is welcomed at the Arboretum. Students and young people are encouraged to take photos to remind them of their trip.
Payment
Once your visit has been confirmed, you will be invoiced for any charges. You are required to pay 27 days in advance of your visit date, or within 2 days (48 hours) of confirmation being sent if your booking is made within 27 days of your visit date. Failure to do so will result in cancellation of any sessions booked with us. Refunds can only be given if booking is cancelled before the confirmation is sent. Our preferred method of payment is BACS.
Cancellations
These must be made in writing to Any group wishing to re-arrange a visit for an alternative date should email in the first instance. Alternative dates are offered at the discretion of the Arboretum, and may not be a guaranteed option.
Bookings cancelled within two working days of the visit confirmation being issued, or more than four weeks (28 days) prior to the visit date, will not be charged a cancellation fee.Bookings cancelled between four and two weeks (27 days to 14 days) prior to visit will be charged a 50% cancellation fee (50% of the overall cost of the booking).
Bookings cancelled within two weeks of the visit will be charged a 100% cancellation fee (100% of the overall cost of the booking).For multiple bookings over several days, the cancellation period will apply from the first visit date.
These terms apply in all cancellation circumstances; including but not limited to, problems with transport bookings, traffic incidents and Ofsted inspections. Weather, maintenance work, events and dedications may restrict outdoor activities.