INVITATION, INSTRUCTION TO BIDDERS,
BID & CONTRACT FORMS AND SPECIFICATIONS
FOR
Fiber Optic Splice Cases
For
CBC Digital 395 – Middle Mile
BID DOCUMENT: RENO-12-R-0008
April 13, 2012
Michael Ort
6995 Sierra Center Parkway
Reno, Nevada 89511
PROPOSAL DUE DATE: 20 April 2012 at 2:00 P.M. PDT
1
AWARD/CONTRACT / Effective Date:Contract Number: / Project: CBC Digital 395 – Middle Mile
Issued By:
Praxis Associates Inc.
Suite 100
6995 Sierra Center Parkway
Reno, Nevada 89511 / Administered By:
Praxis Associates Inc.
Suite 100
6995 Sierra Center Parkway
Reno, Nevada 89511
Name and Address of Supplier: / Prompt Payment Discount:
See Section M.2.2.
Submit Invoices to:
See Section G, G.4.1. Invoices.
Item No. / Supplies or
Services / Quantity / Unit of Issue / Unit Price / Amount
See Continuation
Sheet
Total Amount of Contact:
Praxis Associates Inc. will complete Award item below.
SUPPLIERS NEGOTIATED AGREEMENT Supplier is
required to sign this document and return 3 copies to the issuing
Office. Supplier agrees to furnish and deliver all items or perform
the services set forth above or otherwise identified on a
Continuation sheet for the consideration stated above. The rights
and obligations of the parties shall be subject to and governed by
the following documents: the solicitation, such provisions,
representations, certifications and specifications contained herein
and the Suppliers proposal as attached. / AWARD (Supplier does not sign this document)Your offer on
Praxis Associates Inc. solicitation number: RENO-12-R-0008 including
the additions or changes made by you, is hereby accepted by Praxis
Associates Inc. This award consummates the Contract which includes the
solicitation, your offer as amended, and this Contract. No other contractual
document is necessary.
Name And Title of Signer for Supplier
(Print or Type)
Email of supplier’s contact: / Name and Title of Person signing for Praxis Associates Inc.
Michael Ort
Chief Executive Officer
Name of Supplier
By______
Authorized Signature / Date Signed / Praxis Associates Inc.
By______
Authorized Signature / Date Signed
TABLE OF CONTENTS
1. SECTION A.
Contract Form and Instructions
2. SECTION B.
Pricing Schedule
3. SECTION C.
Statement of Work
4. SECTION D.
Packaging and Marking
5. SECTION E.
Inspection and Acceptance.
6. SECTION F.
Performance
7. SECTION G.
Contract Administration Data
8. SECTION H.
Special Contract Terms
9. SECTION I.
Contract Clauses
10. SECTION J.
Attachments, Drawing, and Acronyms
11. SECTION K.
Representations and Certifications
12. SECTION L.
Instructions to Offerors
13. SECTION M.
Evaluations Factors
1
SECTION B.
Pricing Schedule
B.1. The estimated total amounts of fiber optic splice cases for the entire project are not know at this time. The estimated quantities shown in Table 1. and the unit prices, will be used to purchase the total quantities needed to provision the network. The Supplier will propose a price for each CLIN listed below, as well as a total price. The actual amount required will be determined following detailed network design. This Contract is a Requirements Contract, Indefinite Quantity, Indefinite Delivery. Praxis Associates Inc. may order more than the estimated quantity in Table 1. at the same prices or may order less than the estimated quantity. Please provide your best pricing based upon this estimated total quantity.
B.2. The unit price will govern if an error occurs in arithmetic extension. The correct result governs in the case of arithmetic errors.
B.3. Praxis Associates Inc. reserves the right to award a Contract without discussions. Suppliers are cautioned to provide their best pricing in their proposal. Discussions and or Clarifications may be requested. A Best and Final Offer (“BAFO”), may or may not be requested.
B.4. All splice cases shall be equivalent to Tyco Electronics (“TE”), FOSC 450. Suppliers shall provide sufficient documentation with their proposal which substantially shows their splice case is equivalent to the one specified.
Pricing Table 1.
Estimated Splice Cases
CLIN / Description / Estimated Quantity / Unit Price / Total0001 / Splice Case, TE FOSC 450–D6–6- R2-1-D3V or equivalent. Please see Section C., C.1. for Specifications / 300
0002 / Splice Case, FOSC 450-B6-6-R1-1-B3V or equivalent. Please see Section C., C.2. for Specifications / 132
0003 / Fiber Optic Splice Closure Kit, Tyco FOSC 450–A4-4-12-1-A3V or equivalent. Section C., C.3. for Specifications / 30
0004 / Splice Tray TE FOSC A-B or equivalent. See Section C., C.4. for Specifications / 65
0005 / Splice Tray TE FOSC ACC-D or equivalent. See Section C., C.5. for Specifications. / 250
0006 / Single Fiber Heat Shrink:
SMOUV-1120-02-US, 103897-000
SMOUV 45mm Total Quantity Unknown / 13,000
Price in Usual Unit of Sale
SECTION B. Continued
Pricing Schedule
Pricing Table 1. Continued
Estimated Splice Cases
0007 / Ribbon Heat Shrink:SMOUV-1120-R2/12-02, 757849-000
Protection Sleeve Ribbon / 1,000
Price in Usual Unit of Sale
0008 / Training Per Section C.6.2. / Per Training Session / ////////////////////////
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Total / //////////////// / ////////////////
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SECTION C.
Specifications:
C.1. Fiber Splice Case Tyco FOSC 450-D-6-R2-1-D3V or Equivalent. (CLIN 0001)
C.1.1. The FOSC 450 D fiber optic splice closure kit or equivalent is a single-ended dome style closure, 30" long by 11.5" diameter constructed of ribbed thermoplastic outer materials with a valve for flash air pressure testing, six (6) cable entry ports, each with multi cable capability and re-usable compressed gel cable seals that accommodate loose tube or central core cables with single or ribbon fibers. The closure splice and storage compartments are accessible via a removable dome-clamp system and will support 576 single fiber or 1152 mass splice capacity. The splice tray tower mount is a hinged design providing controlled access to the fiber slack storage tray. The splice tray should be a double height ribbon tray with a clear cover capable of storing twenty four/40” lengths of ribbon fiber and 24 splice sleeves (288 fibers per tray) with fiber retention guides. The fiber slack storage basket should be standard size. The closure kit should include all necessary miscellaneous hardware required to construct a field ready closure, including fiber routing (transportation) tubing, cable retention clamps, strength member retainers, Plugs for unused cable ports, required mounting hardware, etc.
C.2. Fiber Splice Case Tyco FOSC 450-B6-6-R1-1-B3V or Equivalent (CLIN 0002)
C.2.1. The fiber optic splice closure kit is a single-ended dome style closures, 24" long by 9.8" diameter constructed of ribbed thermoplastic polymer outer materials with a valve for flash air pressure testing, six (6) cable entry ports, each with multi cable capability and re-usable compressed gel cable seals that accommodate loose tube or central core cables with single or ribbon fibers. The closure splice and storage compartments are accessible via a removable dome-clamp system and will support 144 single fiber or 288 mass splice capacity. The splice tray tower mount is a hinged design providing controlled access to the fiber slack storage tray. The splice tray should be double height ribbon tray with a clear cover capable of storing twelve/30” lengths of ribbon fiber and 12 splice sleeves (144 fibers per tray) with fiber retention guides. The fiber slack storage basket should be standard size. The closure kit should include all necessary miscellaneous hardware required to construct a field ready closure, including fiber routing (transportation) tubing, cable retention clamps, strength member retainers, Plugs for unused cable ports, required mounting hardware, and so-forth.
C.3. Fiber Optic Splice Closure Kit, Tyco FOSC 450–A4-4-12-1-A3V or Equivalent. (CLIN 0003)
C.3.1. The FOSC 450 A fiber optic splice closure kit or equivalent is a single- ended dome style closure, 19" long by 8" diameter constructed of ribbed thermoplastic polymer outer materials with a valve for flash air pressure testing,
four (4) cable entry ports, each with multi cable capability and re-usable compressed gel cable seals that accommodate loose tube or central core cables with single or ribbon fibers. The closure splice and storage compartments are accessible via a removable dome-clamp system and will support 96 single fiber or 144 mass splice capacity. The splice tray tower mount is a hinged design providing controlled access to the fiber slack storage tray. The splice tray should be single height tray with a clear cover capable of storing twenty four/40” lengths of fiber strands and 12 splice sleeves with fiber retention guides. The fiber slack storage basket should be standard size. The closure kit should include all necessary miscellaneous hardware required to construct a field ready closure, including fiber routing (transportation) tubing, cable retention clamps, strength member retainers, Plugs for unused cable ports , required mounting hardware etc.
C.4. Splice Tray, Tyco FOSC A-B Splice Tray or Equivalent (CLIN 0004)
C.4.1. The Splice should be double height ribbon tray with a clear cover capable of storing twelve/30” lengths of ribbon fiber and 12 splice sleeves (144 fibers per tray) with fiber retention guides.
C.5. Splice Tray, Tyco FOSC-ACC-D Splice Tray or Equivalent (CLIN 0005)
C.5.1. The splice tray should be a double height ribbon tray with a clear cover capable of storing twenty four/40” lengths of ribbon fiber and 24 splice sleeves (288 fibers per tray) with fiber retention guides or equivalent.
C.6. Other Requirements:
C.6.1. For Heat Shrink, the supplier will provide pricing in the usual unit, normally sold by the supplier, Box = Bx, Case – Cs, and so-forth. Please state if there is a quantity discount available over and above the price offered. (CLINs 0006 and 0007)
C.6.2. All metal shall be fully grounded.
C.6.3The successful provider shall provide both classroom and on-site, hands- on training. The successful provider will provide a training plan with their proposal. The training plan will not be separately priced. The training will be conducted in Reno, NV and at a splice point along the fiber route. The location will be provided at a later date.
C.7. Estimated Total Quantity of Splice Cases
C..1. See Section F., F.3.
C.8. Specification Submittals.
C.6.1. Each supplier, in their proposal will supply complete specifications for each of the products they are offering. The specifications submitted to Praxis Associates Inc. by the Supplier shall become a part of the Contract between the parties, and all materials provided by Supplier to Praxis Associates Inc. shall conform to such specifications
.
1
SECTION D
Packaging and Marking
D.1. No separate freight/delivery/fuel charges will be paid by Praxis Associates Inc. unless specifically provided for in the Purchase Order. All pricing will be FOB destination.
D.2. Praxis Associates Inc. will not pay for packaging, boxing or cartage. Damage resulting from improperly packaged material will be charged to the Supplier.
D.3. All splice cases will be marked, in permanent characters, with:
a. Manufacturer name
b. Month and year of manufacture
c. California Broadband Cooperative
e. USADIG – Telephone Number to be provided at Contract award.
SECTION E.
Inspection and Acceptance
E.1 All deliveries and services furnished under this Contract must be of the quality specified or in the event no quality is specified, must be the best of their respective kinds, and will be subject to inspection and approval of Praxis Associates Inc. within a reasonable time after delivery of goods or completion of services. When manufacturing specifications are referred to in this Contract, such specifications shall be deemed to be an integral part hereof as if duly set out herein. Goods and services shall be replaced at no additional charge to Praxis Associates Inc. if they prove to be defective and/or not in accordance with specifications. Rejected materials shall be returned at the risk and expense of the Supplier. If Praxis Associates Inc. does not desire replacement, the Supplier shall issue a full credit.
E.2 All splice cases will be 100% inspected at the factory.
E.3 .QUALITY ASSURANCE PROVISION
E.3.1. The splice case manufacturer shall be ISO 9001 registered and compliant.
1
SECTION F.
Performance
F.1. Period of Performance
Performance shall commence on the date of Notification of Contract Award by Praxis Associates Inc. unless otherwise specified. It shall continue until the project has been completed and all ordered splice cases have been delivered and accepted by Praxis Associates Inc., unless terminated sooner under the provisions of this Contract
F.2. Time of Delivery
F.2.1. Praxis Associates Inc. requires initial delivery on 30 April 2012 or as soon as possible thereafter, with subsequent deliveries to be made as installation progresses.
F.2.2. Praxis Associates Inc. will evaluate equally, in regards to time of delivery, offers which propose schedules within the applicable delivery period as specified above. Offers that propose delivery which will not clearly fall within the applicable required delivery period specified above, will be considered, but will not receive the maximum scoring points allowed in Section M. Praxis Associates Inc. reserves the right to award multiple Contracts or a single Contract based upon what is most advantageous to Praxis Associates Inc.
F.3. Delivery Locations
F.3.1. The estimated Initial Quantities and Delivery, will be made to the following locations.
Table 2.
Initial Quantity & Location for Splice Cases
Location / Splice Cases / Quantity / Required Delivery Date450 D6 / 450 B6 / 450 AV
Gardnerville, CA / 68 / 0 / 0 / 68 / See F.2.1. Above
Big Pine, CA / 100 / 100 / 20 / 220 / See F.2.1. Above
Kramer Junction, CA / 132 / 32 / 10 / 174 / See F.2.1. Above
Total / 300 / 132 / 30 / 462
F.3.2. The name and address of the delivery location and the person accepting at each location listed above, shall be specified in the Purchase Orders issued by Praxis Associates Inc. to the Supplier along with quantity.
1
SECTION G
Contract Administration
G.1 Contract Administration
G.1.1. The Contract will be administered by Praxis Associates Incorporated’s office at
6995 Sierra Center Parkway, Reno, Nevada 89511. This office is the only office authorized to approve changes or modify any of the requirements contained elsewhere in this Contract; this authority remains solely with the CEO of Praxis Associates Inc. In the event the Supplier effects any such change at the direction of any other person other than the CEO of Praxis Associates Inc., the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increased costs incurred by the Supplier as a result thereof.
G.1.2. The Supplier shall submit requests for modifications of this Contract to Praxis’ Reno office. A total of three copies will be provided.
G.1.3. Contractual problems, of any nature, that may arise during the life of this Contract must be handled in conformance with very specific public laws and only the CEO of Praxis Associates Inc. is authorized to formally resolve such problems. Therefore, the Supplier is hereby directed to expeditiously bring all such contractual problems to the immediate attention of Praxis’ CEO.
G.1.4. Requests for information on matters related to this Contract, such as explanation of terms and Contract interpretation, shall be submitted in writing.
G.2. Praxis Associates Inc. Field Representative
G.2.1. Definition. "Field Representative" means an individual authorized in writing by the CEO to perform specific technical or administrative functions at the job site, such as inspect and accept shipments.
G.2.2. If the CEO designates a Field Representative; the Supplier will receive a copy of the written designation. It will specify the extent of the field representative’s authority to act on behalf of Praxis Associates Inc. The Field Representative is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the Contract without approval from the CEO. The Field Representative may re-delegate the authority to accept shipments of material.
G-3 Suppliers Remittance Address
G.3.1. The Supplier will provide a remittance address.
G.4. Invoicing
G.4.1. All Invoicing will be sent to Praxis Associates Inc., Attention: Contracting, 6995 Sierra Center Parkway, Suite 100, Reno, Nevada 89511. The Invoices must show Delivery Address or Location of delivery, person accepting delivery, and indicate if it represents partial or complete billing. Separate invoices must be rendered for each Purchase Order issued under this Contract. Invoices shall also include the following information:
1. Supplier’s name;
2. Address;
3. Federal tax identification number;
4. Contract number, if applicable;
5. Purchase Order number;
6. Contract line number, if applicable;
7. Unit price and extended price (if applicable, the unit price must match a
CLIN on the Contract); and
8. Description of goods provided and/or services performed.
G.4.2. Invoices will be submitted in an original copy and 2 additional copies and will be mailed to the above address.
G.4.2. Invoices will be rendered by the Supplier once a month on the 15th day for each calendar month. Invoice will be paid net 45, unless a discount is offered. Praxis will make every effort to avail itself of any discount offered. Please see Section M for evaluation of discounts in award.
G.4.3. Praxis Associates Inc. has the right to refuse to make payment on any invoice unless and until verification of receipt by Praxis Associates Inc. can be determined. Praxis Associates Inc. payment for any material shall not constitute acceptance of the material or a waiver of any rights of Praxis Associates Inc.
1
SECTION I
Contract Clauses
I.1. Type of Contract.
Praxis Associates Inc. contemplates award of a Firm Fixed Priced, Indefinite Quantity, Indefinite Delivery, Requirements type of Contract resulting from this solicitation with no minimum quantity.
I.2. Federal Uniform Administrative Requirements.
I.2.1. Supplier agrees to comply with all the requirements set forth in Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60).
I.2.2. Supplier agrees to comply with all the requirements of the Copeland Anti-Kickback Act (18 U.S.C.§ 874) as supplemented in Department of Labor regulations (29 CFR Part 3).
I.2.3. Reserved
I.24. Supplier agrees to comply with all the requirements set forth in Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. §327-330) as supplemented by Department of Labor regulations (29 CFR Part 5).