Procurement Number: HHS0000069
Released: February 7, 2014 / Page 2 of 40
Provider Enrollment (PEN)
For
HIP Program: Helping Through Intervention and Prevention
Regions: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11
Procurement Number: HHS0000069
Enrollment Period Opens: February 7, 2014
Enrollment Period Closes: August 31, 2018
Contains Revisions:
Addendum #27 (November 21, 2017)
Addendum #26 (August 4, 2017)
Addendum #25 (June 7, 2017)
Addendum #24 (February 27, 2017)
Addendum #23 (January 18, 2017)
Addendum #22 (December 16, 2016)
Addendum #21 (November 4, 2016)
Addendum #20 (September 27, 2016)
Addendum #19 (September 6, 2016)
Addendum #18 (August 4, 2016)
Addendum #17 (June 29, 2016)
Addendum #16 (June 22, 2016)
Addendum #15 (June 15, 2016)
Addendum #14 (May 11, 2016)
Addendum # 13 (January 11, 2016)
Addendum # 12 (July 07, 2015)
Addendum # 11 (June 29, 2015)
Addendum # 10 (May 14, 2015)
Addendum # 9 (April 29, 2015)
Addendum # 8 (March 06, 2015)
Addendum # 7 (February 20, 2015)
Addendum # 6 (November 4, 2014)
Addendum # 5 (October 21, 2014)
Addendum # 4 (September 12, 2014)
Addendum # 3 (July 14, 2014)
Addendum # 2 (May 30, 2014)
Addendum # 1 (February 26, 2014)
HIP Program: Helping Through Intervention and PreventionProcurement Number: HHS0000069
Released: February 7, 2014 / Page 2 of 40
TABLE OF CONTENTS
(Hold down the "Ctrl" key while clicking on the page number below to go directly to that PEN Section.)
1. General Information 4
1.1. Introduction 4
1.2. Scope 5
1.3. DFPS Mission 5
1.4. Point of Contact 5
1.5. Procurement Schedule 5
1.6. Amendments and Announcements Regarding this PEN 6
1.7. Eligible Applicants 6
1.8. Delivery of Notices 6
1.9. Information Security and Privacy Initial Inquiry (SPI) 6
2. Statement of Work 7
2.1. Program Purpose 7
2.2. Need for Service 7
2.3. Service Delivery Area (SDA) 7
2.4. Eligible Population 8
2.5. Client Service Provisions 8
2.6. Minimum Qualifications 8
2.7. Resource Materials Provided by DFPS 11
2.8. EIR Accessibility Clause 11
2.9. Insurance Standards 12
2.10. Service Authorization 13
2.11. Initial Contact 14
2.12. Missed or Cancelled Appointments 14
2.13. Records Management 15
2.14. Major Service Deliverables 16
2.15. Required Record Keeping 17
2.16. Required Reports 19
2.17. Goal and Performance Measures 19
2.18. Transition Planning 20
3. Utilization and Compensation 21
3.1. Utilization 21
3.2. Compensation 21
4. Historically Underutilized Businesses 25
5. Application Information and Requirements 26
5.1. Use of Ideas by the State of Texas 26
5.2. Property of HHSC 26
5.3. Copyright Restrictions 26
5.4. News Releases 26
5.5. Hold Firm Statement 26
5.6. Costs Incurred 27
5.7. Terms or Conditions Attached by Applicant 27
5.8. Errors within PEN 27
5.9. PEN Cancellation/Partial Award/Non-Award 27
5.10. Right to Reject Applications or Portions of Applications 27
5.11. Amendments to Applications 27
5.12. Joint Applications 27
5.13. Withdrawal of Applications 27
5.14. Debriefing 27
5.15. Protest Procedures 28
5.16. Application Submission Instructions 28
6. Eligibility Determination 30
6.1. Screening 30
6.2. Best Value Factors 30
6.3. Non-Responsive Applications 32
6.4. Corrections to an Application 33
6.5. Review and Validation of Applications 33
6.6. Additional Information 33
6.7. Contract Award 33
7. Glossary 34
8. ATTACHMENTS AND FORMS 39
8.1. A-1: Performance Measures 39
8.2. A-2: Fee Schedule 39
8.3. A-3: PEN Application and Contract 39
8.4. A-3: Contractor Service Information 39
8.5. B: Required Forms 39
1. General Information
1.1. Introduction
1.1.1. Provider Enrollment (PEN) and Resulting Contract
This PEN, Procurement Number HHS0000069, begins with Section 1 and concludes with Section 8.
The Contracts resulting from this PEN consist of this Solicitation document, the PEN Application and Contract and supporting documents submitted by the Applicant, and all attachments and forms named and incorporated by reference. Accordingly, some language may be written in a manner that presents content as Contractual language, rather than Provider enrollment Solicitation language, it is applicable to both the PEN and resulting Contract.
1.1.2. Uniform Contract Terms and Conditions
The terms and conditions outlined throughout this solicitation govern the PEN and any resulting contract. Any Contract awarded under this PEN includes the following:
· The HHSC Vendor Uniform Contract Terms and Conditions, which Contractor can access in the following embedded document: See Package 9 Form M
· Most current version the DFPS Special Conditions, which Contractor can access in the following embedded document: See Package 10 Form N
· Most current Version of HHSC Vendor General Affirmations, which contractor can access in the following embedded document: See Package 11 Form O
1.1.3. Effective Date of Contract
The Effective Date of a Contract Awarded from this PEN will be the date entered in Attachment A-3, PEN Application and Contract.
1.1.4. Background
DFPS will use HIP Program services to prevent Child abuse and neglect in the target population.
Services procured under this Solicitation are intended to support the Safety of Children based on the definition of a Child being safe. A Child is not safe when:
1.1.4.1. Threats of dangers exist in the Family;
1.1.4.2. The Child is vulnerable to such threats; and
1.1.4.3. The family does not have sufficient protective capacities to manage or control threats.
1.2. Scope
The Texas Health and Human Services Commission (HHSC), on behalf of the Department of Family and Protective Services (DFPS), and pursuant to its authority under Texas Human Resources Code §40.058, seeks to enter into a Contract under its HIP Program: Helping through Intervention and Prevention program with one or more qualified Providers to provide short term in-home parenting education using an Evidence Based or Promising Practice Program. Contractors will provide parenting education and support services through a home visiting model to current and former foster youth and high risk families with newborns up to two (2) years old, in accordance with the Specifications contained in and referenced by this Provider Enrollment (PEN).
1.3. DFPS Mission
The mission of DFPS is to protect Children, the elderly, and people with disabilities from abuse, neglect, and exploitation by working with clients, Families, and communities.
1.4. Point of Contact
The sole point of Contact for inquiries concerning this PEN is:
Name: Brittney Briones
Phone: (512) 840-7848
Email Address:
Prior to Contract Award Applicant must direct all communications relating to this PEN to the Health and Human Services Commission (HHSC) Point of Contact named above unless specifically instructed to an alternate Contact by HHSC Procurement.
Note DFPS Encrypted Emails: Email encryption offers a reliable, secure level of personal information protection when sending Email messages over the Internet. Correspondence sent by DFPS may be encrypted. The document at the following link will guide Email recipients on how to access and read encrypted Emails from DFPS:
https://www.dfps.state.tx.us/Contact_Us/Email_Encryption/default.asp
1.5. Procurement Schedule
All dates are subject to change at DFPS' discretion.
Table 1 - Procurement Schedule /Enrollment Period Opens / 02/07/14 [1]
Application should be submitted as soon as possible.
Enrollment Period Closes / 08/31/2018
2:00 PM CST
HHSC Post Awards to HHS Enrollment Opportunities a website maintain by Health & Human Services Commission (HHSC) / Beginning April 2015
Anticipated Contract Start Date / Approximately thirty days (30) after all screening requirements are met.
1.6. Amendments and Announcements Regarding this PEN
HHSC will post all official communication regarding this PEN on the HHS Enrollment Opportunities. DFPS and HHSC reserve the right to revise the PEN at any time. It is the responsibility of each Applicant and Contractor to comply with any changes, Amendments, or clarifications posted to HHS Enrollment Opportunities. Applicant and Contractor must check HHS Enrollment Opportunities frequently for changes and notices of matters affecting this PEN.
Applicant or Contractor’s failure to periodically check HHS Enrollment Opportunities will in no way release the Applicant or Contractor from “addenda or additional information” resulting in additional costs to meet the requirements of the PEN.
1.7. Eligible Applicants
DFPS is authorized to enter into Contracts with entities that:
1.7.1. Are not debarred or suspended from participating in Federal Contracts; and
1.7.2. Are not barred from participating in State Contracts under Government Code § 2155.077.
1.8. Delivery of Notices
Any notice required or permitted under this Contract by one party to the other party must be in writing and correspond with the contact information noted in this section. At all times, Contractor will maintain and monitor at least one active electronic mail (Email) address for the receipt of Contract-related communications from DFPS. It is the Contractor's responsibility to monitor this Email address for Contract-related information.
1.9. Information Security and Privacy Initial Inquiry (SPI)
The Applicant must submit the Information Security and Privacy Initial Inquiry (SPI) form with their Application to this open enrollment. See Package 8 Form L
The remainder of the page is intentionally left blank.
2. Statement of Work
2.1. Program Purpose
In accordance with the requirements of the Family Code §265.002, the DFPS Prevention and Early Intervention (PEI) Division provides services for children in at-risk situations and for the families of those children. PEI contracts for programs with the goal of providing early intervention or prevention of at-risk behavior that leads to child abuse or neglect, delinquency, running away, and truancy. PEI consolidates prevention and early intervention services within the jurisdiction of a single agency in order to avoid fragmentation and duplication of services, and to increase the accountability for the delivery and administration of these services.
HHSC on behalf of the DFPS Prevention and Early Intervention (PEI) Division is soliciting Applications from Applicants that can conduct home assessments, create family service plans and provide short term in-home parenting education using Evidence Based or Promising Practice Programs that are proven to be effective in increasing protective factors for families of children zero (0) to five (5) years old who are identified as at-risk for child abuse and neglect.
2.2. Need for Service
Families who have a history of parental rights termination of one or more children due to abuse or neglect or who have had a child die due to abuse or neglect are at a high risk for recidivism for child abuse and neglect. This program is designed to provide services to those families who have this history, and who have recently had a new birth. Services can be provided for families with children from birth to age two (2). In addition, this program may serve foster youth (current and former) who are pregnant, who have recently given birth and are parenting a child up to two (2) years old. This includes teen fathers who are foster youth (current and former). The families must participate on a voluntary basis.
DFPS seeks to Contract with qualified Providers to assist DFPS’s PEI Division in achieving program purpose and objectives by providing Family intervention and prevention services. DFPS does not guarantee any minimum level of utilization or specific number of Referrals. The final decision for use, partial use, and non-use of these services lies within the authority of DFPS.
2.3. Service Delivery Area (SDA)
This is a Statewide Procurement. An Applicant may propose to serve one or more counties in a Region or within multiple Regions as their primary SDA. The geographic area to be served consists of DFPS’ Regions 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
DFPS Regions and Counties closed out as of 10/31/2017Regions / Counties
1 / Lubbock
2 / All Counties
3 / All Counties
4 / Bowie, Marion, Panola, Van Zandt, Smith, Gregg, Hopkins, Harrison, Lamar, Delta, Franklin, Titus Camp, Cass, Upshur, Rusk, Cherokee, Anderson, Wood, Morris, Rains and Henderson
5 / Angelina, Hardin, Jasper, Jefferson, Nacogdoches, Newton, Orange, Polk and Tyler
6 / All Counties
7 / Williamson, Travis, Hays, Blanco and Caldwell
8 / Bexar, Comal, Guadalupe, Atascosa, Wilson, Medina and Bandera
9 / All Counties
10 / All counties available for enrollment.
11 / All Counties
All Regions and Counties that are not listed within the above table are open for applications.
2.3.1. A map of all DFPS regions may be accessed at the following link:
https://www.dfps.state.tx.us/contact_us/map.asp
2.3.2. Applicant may select a secondary SDA that the Applicant is willing to serve and will only receive service authorizations in this area if the SDA has not been identified as a primary or secondary SDA by another Contractor.
2.4. Eligible Population
Individuals referred directly to Contractor by DFPS are eligible for services as determined by DFPS Contract. The eligible client population that will be referred by DFPS includes:
2.4.1. Families who have a newborn child, birth to two (2) years of age, who previously had their parental rights terminated in the two years preceding the birth month of the newborn child, due to child abuse or neglect;
2.4.2. Families who have a newborn child, birth to two (2) years of age, who previously had a child die in the two years preceding the birth month of the newborn child, with the cause identified as child abuse or neglect; and
2.4.3. Foster youth (current and former) who are pregnant, who have recently given birth and are parenting a child up to two (2) years old. This includes teen fathers who are foster youth (current and former).
2.5. Client Service Provisions
2.5.1. Contractor must serve Families within the following parameters:
2.5.1.1. All Families must enter into services voluntarily.
2.5.1.2. Contractor cannot charge Families a fee for participating in a program or for any program participation related costs.
2.5.1.3. Contractor must provide services to Families without regard to their economic status.
2.5.2. If the Contractor is unable to accept new service authorizations based on capacity, Contractor must give PEI Staff a ten (10) day written notice.
2.6. Minimum Qualifications
2.6.1. Minimum Organizational Qualifications
2.6.1.1. For Applicants who do not have a current Contract with HHSC or another State Agency to provide a Home Visiting Program, the Applicant must:
2.6.1.1.1. Have been in business, delivering services for a minimum of two (2) years to At-Risk Families with children between the ages of zero (0) to five (5) years or have a minimum of three (3) years Child Protective Services experience (Worker IV or higher) as an Intensive Family Based Services caseworker or Conservatorship caseworker with extensive Monitor to Return experience.