Request for Proposal County of San Bernardino Department of Behavioral Health

2014 Continuum of Care Homeless Programs RFP DBH 14-53- Addendum No. 2

Request for Proposals (RFP) for

Continuum of Care Homeless Programs

RFP DBH14-53

ADDENDUM NO.1

This Addendum No. 1 is to provide the following amendments to RFP DBH 14-53:

  1. Article III DEFINTIONS, Section F. Rental Assistance is amended to read as follows:

F.Rental Assistance - Rental assistance may be short-term, up to 3 months of rent; medium-term, for 3 to 24 months of rent; or long-term, for longer than 24 months of rent. The rental assistance may be tenant-based, project-based, or sponsor-based, and may be for permanent housing. Grant funds may be used for security deposits in an amount not to exceed 2 months of rent. An advance payment of the last month’s rent may be provided to the landlord, in addition to the security deposit and payment of first month’s rent. HUD will only provide rental assistance for a unit if the rent is reasonable. The recipient or sub-recipient must determine whether the rent charged for the unit receiving rental assistance is reasonable in relation to rents being charged for comparable unassisted units, taking into account the location, size, type, quality, amenities, facilities, and management and maintenance of each unit. Reasonable rent must not exceed rents currently being charged by the same owner for comparable unassisted units.

II.Article V PROGRAM COMPONENTS, Section B. Eligible Populations, Paragraph 2 is amended to read as follows:

  1. Eligible populations for Rapid Re-Housing must meet HUD’s definition as noted below:

Households with children with at least one adult and one child under the age of 18, and:

  • People who are living in a place not meant for human habitation, in emergency shelter, in transitional housing, exiting an institution where they temporarily resided, or;
  • People who are losing their primary nighttime residence, which may include a motel or hotel or a doubled up situation, within 14 days and lack resources or support networks to remain in housing, or;
  • Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, or;
  • People who are fleeing or attempting to flee domestic violence, have no other residence, and lack the resources or support networks to obtain other permanent housing. This category is similar to the current practice regarding people who are fleeing domestic violence.
  1. Attachment IV SUMMARY INFORMATIAON ON THE SUPPORTIVE HOUSING PROGRAM is amended to read as follows:

Summary Information on the

Supportive Housing Program

In accordance with federal regulations at 24 CFR 583, Supportive Housing Program grant funds may be used for one or more of the following activities relating to homeless assistance:

Acquisition of sites to be used as permanent housing for homeless persons or households. No single application may be for more than $400,000 for the combination of acquisition, new construction, and rehabilitation activities. HUD funding for capital assistance must be matched dollar-for dollar with another source of cash.

New Construction or Rehabilitation of buildings for use as permanent housing for the homeless. No single application may be for more than $400,000 for the combination of acquisition, new construction, and rehabilitation. HUD funding for capital assistance must be matched dollar-for dollar with another source of cash.

The Leasing of sites to be used as permanent housing for the homeless, or the leasing of a site to be used for the provision of supportive social services. If requesting funds to lease housing units, you must not exceed the following monthly Fair Market Rates[1]:

  • Efficiency Unit (0-bedroom) $766
  • 1-bedroom Unit $882
  • 2-bedroom Unit $1,120
  • 3-bedroom Unit $1,582
  • 4-bedroom Unit $1,930

Provision of essential social services to the homeless, including services concerned with employment, health, drug abuse, and education, and may include, (but are not limited to):

  • Outreach;
  • Housing search assistance;
  • Life-skills training;
  • Medical services and psychological counseling and supervision;
  • Employment services;
  • Nutritional assistance;
  • Substance abuse treatment and counseling;
  • Assistance in obtaining other federal, state, and local assistance including mental health benefits, employment counseling, medical assistance, veteran's benefits, and income support assistance such as Supplemental Security Income benefits, Temporary Assistance for Needy Families, General Assistance, and Food Stamps;
  • Other services such as child care, transportation, job placement and job training; and Staff salaries necessary to provide the above service.

Operation costs of permanent housing to assist the homeless.

Relocation assistance for households displaced because of actions related to acquisition, new construction or rehabilitation.

Homeless Management Information System: funding to acquire the hardware, software, set up and operate such a system. These funds may only be used to establish program specific systems that will link to the County’s HMIS system that is currently in development.

Costs for HMIS must be reasonable in light of the populations served and level of services rendered.

Administration, limited to 5% of grant funds for program activities described above.

SUPPORTIVE HOUSING PROGRAM REQUIREMENTS

Matching Requirements

(a) In general. The recipient or subrecipient must match all grant funds, except for leasing funds, with no less than 25 percent of funds or in-kind contributions from other sources. For continuum of Care geographic areas in which there is more than one grant agreement, the 25 percent match must be provided on a grant-by-grant basis. Recipients that are UFAs or are the sole recipient for their Continuum, may provide match on a Continuumwide basis. Cash match must be used for the costs of activities that are eligible under subpart D of this part.

(b)Cash sources. A recipient or subrecipient may use funds from any source, including any other federal sources (excluding Continuum of Care program funds), as well as State, local, and private funds from the source are not statutorily prohibited to be used as a match. The recipient must ensure that any funds used to satisfy the matching requirements of this section are eligible under the laws governing the funds in order to be used as matching funds for a grant awarded under this program.

(c) In-kind contributions. (1) The recipient or subrecipient may use the value of any real property, equipment, goods, or services contributed to the project as match, provided that if the recipient or subrecipient had to pay for them with grant funds, the costs would have been eligible under Subpart D.

Assistance to the Homeless

Homeless individuals must be given assistance in obtaining appropriate supportive services, including permanent housing, medical and mental health treatment, counseling, supervision, and other services essential for achieving independent living; and other Federal, State, local, and private assistance available for such individuals.

  1. ATTACHMENT VII PROJECT QUALITY THRESHOLD is added to read:

Project Quality Threshold

HUD will review new project applications createdthrough reallocation to determine if they meet the following project quality thresholdrequirements with clear and convincing evidence. These projects are required to meet the requirements outlined in this section ofthe NOFA. The housing and services proposed must be appropriate to the needs ofthe program participants and the community. A determination that a project meetsthe project quality threshold is not a determination by HUD that a recipient is incompliance with applicable fair housing and civil rights requirements.

(a) Whether the type, scale, and location of the housing fit the needs of the program participants;

(b) Whether the type, scale, location of the supportive services, and the mode of transportation to those services fit the needs of the program participants;

(c) Whether the specific plan for ensuring program participants will be individually assisted to obtain the benefits of the mainstream health, social, and employment programs for which they are eligible to apply meets the needs of the program participants;

(d) Whether program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs;

(e) Whether program participants are assisted to both increase their incomes and live independently using mainstream housing and service programs in a manner that fits their needs;

(f) Whether at least 75 percent of the proposed program participants come from the street or other locations not meant for human habitation, emergency shelters, or safe havens; and

(g) Whether amenities (e.g., grocery stores, pharmacies, etc.) are accessible in the community.

Additionally, HUD will assess all new projects for the following minimum project eligibility, capacity, timeliness, and performance standards. To be considered as meeting project quality threshold, all new projects must meet all of the following criteria:

(a) Project applicants and potential subrecipients must have satisfactory capacity, drawdowns, and performance for existing grant(s), as evidenced by timely reimbursement of subrecipients, regular drawdowns, and timely resolution of any monitoring findings;

(b) Project applicants must demonstrate they will be able to meet all timelinessstandards per 24 CFR 578.85. HUD reserves the right to deny the funding request for a newproject, if the request is made by an existing recipient that is found to havesignificant issues related to capacity, performance, or unresolvedaudit/monitoring finding related to one or more existing grants.Additionally, HUD reserves the right to withdraw funds if no APR issubmitted on the prior grant.

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Request for Proposal County of San Bernardino Department of Behavioral Health

2014 Continuum of Care Homeless Programs RFP DBH 14-53ATTACHMENT VI

  1. ATTACHMENT VI PROGRAM APPLICATION is amended to read as follows:

Program Application

County of San Bernardino 2014 Continuum of Care Homeless Assistance Grant Application

  1. Project Information:
  1. Program Type: Permanent Supportive Housing Program Rapid Re-Housing

1A. NOTE – APPLICANTS MAY APPLY FOR BOTH PROGRAM TYPES, HOWEVER, A SEPARATE APPLICATION MUST BE SUBMITTED FOR EACH PROGRAM TYPE

  1. Project Description: Provide a detailed description of the project. The description must include a response to the program requirements under which the project will operate. The description must also include the following; Number of chronically homeless adults and/or chronically homeless families served annually if proposing a PSH for CH project, number of families served annually if proposing a RRH project for families; Schedule of daily activities and interactions with homeless populations; Development of collaboration with permanent housing providers; Relationships with shelter and temporary housing providers; How your program will assist to enroll clients in mainstream services; Address the removal of barriers to housing (i.e. screening and eligibility criteria for housing placement); Include annual review process of clients regarding sufficient resources and support networks necessary to sustain housing; Participation in local CoC committees, Project Connects, Point-in-Time Counts, and Partnership sponsored and/or recommended events; thetriage approachthat will be implemented for prioritizing households and matching appropriate housing and services based on needs (i.e. the use of a vulnerability index); How you will address daily and evening outreach and engagement coverage.
  1. Will the project use Energy Star (See Attachment III) equipment such as computers, printers, kitchen appliances, etc.? Yes No
  1. Is the project located on land previously owned by the military? Yes No
  1. Project Sponsor Information
  1. Organization Name:
  1. Organization Type: local government nonprofit other:
  1. DUNS Number:
  1. Tax ID or EIN #:
  1. Street Address 1:
  1. Street Address 2:
  1. City:
  1. Zip Code:
  1. Is the sponsor a faith-based organization? Yes No
  1. Has the sponsor ever received a federal grant, either directly from a federal agency or through a State/local agency? Yes No
  1. Project Sponsor Contact Information
  1. Name:
  1. Title:
  1. E-mail address:
  1. Phone number:
  1. Fax number:
  1. Experience of Project Applicant, Sponsor, and Partners

Experience Narrative(s) - each narrative must address the specific type and length of experience for the applicant, project sponsor, housing and supportive service providers, and if applicable, key subcontractors involved in implementing the project. In addition, the narratives must describe the experience of all entities, as it relates to working with homeless persons, and the experience directly related to the proposed activities being carried out, including: housing development, housing management, construction, rehabilitation, service delivery, and HMIS activities (for new HMIS projects).

  1. Describe the experience of the project applicant, sponsor, and partners, as it relates to providing supportive services and housing for homeless persons, and carrying-out the activities of the project.
  1. Describe experience of project partners related to providing activities and working with homeless persons.
  1. Unresolved monitoring or audit findings on HUD McKinney-Vento Act grants, excluding ESG - check Yes or No to indicate whether or not the sponsor has open OIG audit findings; poor or non-compliance with applicable Civil Rights Laws and/or Executive Orders; or open SNAPS related monitoring finding(s). The question is related to those projects for which the sponsor organization is either a direct grantee or a sponsor.

Yes No

If “yes,” please explain findings:

  1. Type and Scale of Housing

Indicate the maximum number of units and beds available for project participants at the selected

housing site: This is a required field. Indicate the number of units and beds that will be served

by this project.

  1. Indicate the maximum number of units and beds available for project participants at the selected housing site.
  1. Units:
  2. Beds:
  1. How many of the total beds entered in “b. Beds” are dedicated to the chronically homeless?

ONLY PERMANENT SUPPORTIVE HOUSING PROJECTS COMPLETE QUESTIONS 1 through 4.

  1. Project Participants – Households
  • Households: Enter the number of households under at least one of the categories:Households with at least One Adult and One Child, Adult Households without Children, or Households with Only Children.
  • Households with at least One Adult and One Child: Enter the total number of households with at least one adult and one child.To fall under this column and household type, there must be at least one person at or above the age of 18, and at least one person under the age of 18.
  • Adult Households without Children: Enter the total number of adult households without children. To fall under this column and household type, there must be at least one person at or above the age of 18, and no persons under the age of 18.
  • Households with Only Children: Enter the total number of households with only children.To fall under this column and household type, there may not be any persons at or above the age of 18, and only persons under the age of 18.
  • Characteristics: Enter the total number of homeless that fall under one of the characteristics listed.
  • Persons in Households with at least One Adult and One Child: Enter the number of persons in households with at least one adult and on child for each demographic row.To fall under this column and household type, there must be at least one person at or above the age of 18, and at least one person under the age of 18.
  • Adult Persons in Households without Children: Enter the number of persons in households without children for each demographic row. To fall under this column and household type, there must be at least one person at or above the age of 18, and no persons under the age of 18.
  • Persons in Households with Only Children: Enter the number of persons in households with only children for each demographic row. To fall under this column and household type, there may not be any persons at or above the age of 18, and only persons under the age of 18.

Households / Households with at Least One Adult and One Child / Adult Households without Children / Households with Only Children / Total
Total Number of Households
Characteristics
Disabled Adults over age 24
Non-disabled Adults over age 24
Disabled Adults ages 18-24
Non-disabled Adults ages 18-24
Accompanied Disabled Children under age 18
Accompanied Non-disabled Children under age 18
Unaccompanied Disabled Children under age 18
Unaccompanied Non-disabled Children under age 18
  1. Household Types - Complete each of the three charts on the form according to household types.
  • Persons in Households with at Least One Adult and One Child chart:Enter only persons in households with at least one adult and one child. To be listed on this chart, a person must be part of a household with at least one person at or above the age of 18, and at least one person under the age of 18.
  • Persons in Households without Children chart: Enter only persons in adult households without children. To be listed on this chart, a person must be part of a household with at least one person at or above the age of 18, and no persons under the age of 18.
  • Persons in Households with Only Children chart: Enter only persons in households with only children. To be listed on this chart, a person must be part of a household with no persons at or above the age of 18, and only persons under the age of 18.
  • Describe the unlisted subpopulations referred to above: This field is visible and mandatory if a number greater than 0 is entered into the column “Persons not represented by listed subpopulations.” Enter text that describes the person(s) identified in this column and explains how they do not fall under the other categories in columns 1 through 9.

Persons in Households with at Least One Adult and One Child

Characteristics / Chronic ally Homeles s Non- Veterans / Chronic ally Homeles s Veterans / Non- Chronic ally Homeles s Veterans / Chronic Substan ce Abuse / Persons with HIV/AID S / Severely Mentally Ill / Victims of Domesti c Violence / Physical Disabilit y / Develop mental Disabilit y / Persons not 1epresent ted by listed subpopu lations
Disabled Adults over age 24
Non-disabled Adults over age 24
Disabled Adults ages 18-24
Non-disabled Adults ages 18-24
Disabled Children under age 18
Non-disabled Children under age 18
Total Persons

Persons in Households without Children