CL ……. SERVICES

ATTACHMENT 1

MINUTES OF THE ARTS ADVISORY COMMITTEE MEETING HELD IN THE CHARLES BYRNE ROOM, PARRAMATTA TOWN HALL, PARRAMATTA ON TUESDAY, 3 JUNE 2003 AT 6.06 PM

PRESENT

Mrs T Courtelis in the Chair, Ms K Baykitch, Councillor J E Haines OAM, Dr P Prociv (arrived 6.20 pm and departed 7.15 pm), Ms D Turner and Ms D Walker.

IN ATTENDANCE

Mr G Davies and Ms S Gibbeson.

APOLOGIES

An apology was received and accepted for the absence of Ms G Hendrikson, Ms L Nahlous, Mrs J Rowling, Mrs V Squires and Ms P Stannard.

MINUTES

28/03Minutes of Meeting – 1 April 2003

A copy of the report of the meeting of the Arts Advisory Committee held on 1 April 2003 had previously been forwarded to each member.

Recommendation(Turner/Haines)

The report be taken as read and be confirmed as a true record of the meeting.

BUSINESS ARISING

29/03Resignation of Mr Tony Lewis

A brief discussion was held on Minute No. 15/03 of the previous meeting in relation to the content of the resignation letter submitted by Mr Lewis.

30/03Articulate Artists Program

Ms Gibbeson referred to Minute No. 19/03 of the previous meeting concerning the above and advised that Andrew Overton had confirmed that information pertaining to the subject program had been circulated to staff within Council prior to the event.

Ms Gibbeson added, however, that the Community Development Unit had not been involved in the pre planning stage of the program as it was organised by an external organisation.

AGENDA ITEMS

31/032003 Arts and Cultural Grants Program

Ms Walker expressed the opinion that the priorities document (resulting from the Needs and Issues Consultation) that was required to be used for the Arts and Cultural Grants Program could have had a wider focus.

Ms Turner suggested that their needed to be a review of the Needs and Issues Consultation process.

Recommendation (Turner/Walker)

A special meeting of the Arts Advisory Committee be arranged prior to application forms being distributed for the next Grants Program to discuss and review how the Needs and Issues Consultation process relates to the ranking system for applications subsequently received.

32/03Update on Current Programs

In the absence of Ms Penny Stannard, Ms Gibbeson advised that she was aware of some of the current programs. These include:-

(1)The SPIN Exhibition will be held shortly at the Heritage Centre and invitations have recently been forwarded to all Arts Advisory Committee members.

(2)The Safe Art Project was launched in the mall on 22 May and invitations had previously been sent.

(3)The opening of Postcards From Parramatta was held on 23 May 2003.

(4)The Launch for the New Writers Festival was held on 24 May 2003.

(5)Council has received a Notice to Quit the Arts Access Centre on 30 June 2003. Council is attempting to obtain an extension of the lease or to obtain alternative premises.

Recommendation (Courtelis/Prociv)

As the lease for the Arts Access Centre expires on 30 June 2003, Council be requested to consider relocating the Centre to nearby alternative accommodation, preferably in a shopfront premises on the southern side of the railway line.

(6)The opening of the Children’s Arts Awards and Awards Ceremony is to be held at the Parramatta Art Society studio on 14 June 2003 between 10.00am and 12 noon followed by a barbeque. Invitations will be forwarded shortly.

A discussion was held on the possibility of moving the Opening of the Children’s Art Awards to the Parramatta Town Hall or the Riverside Theatres together with the logistics of moving those items, numbering some 200, to be displayed.

Recommendation (Courtelis/Walker)

It be noted that following discussions at the Committee Meeting, Ms Courtelis is to investigate the possibility of the opening of the Children’s Arts Awards being moved to the Parramatta Town Hall.

33/03Mentorship Programs in the Arts

Recommendation (Baykitch/Walker)

In view of the absence of Ms Stannard and various Committee Members, consideration of this matter be deferred to the next meeting of the Arts Advisory Committee.

34/03Draft Terms of Reference

Recommendation (Baykitch/Walker)

In view of the absence of Ms Stannard and various Committee Members, consideration of this matter be deferred to the next meeting of the Arts Advisory Committee.

GENERAL BUSINESS

35/03Arts Options for Parramatta

A general discussion was held by the Committee on the available methods to ensure the best arts outcome for Parramatta particularly in relation to exhibition/gallery space and studio space.

Ms Gibbeson advised that she is currently undertaking a community assessment for Civic Place and will take into consideration the Committee’s views.

Recommendation (Turner/Walker)

The Lord Mayor, Councillor Paul Garrard and all Councillors be invited to attend the next meeting of the Arts Advisory Committee to be held on 5 August 2003 at 6.00pm to discuss arts options in Parramatta which will incorporate:-

1)Exhibition/Gallery Space in the Civic Place Project.

2)Studio Space that will accommodate the production of art in all art forms, such site having previously been suggested as being in Phillip Street.

INFORMATION SHARE

36/03Proposed Local Government Cultural Planning Guidelines

Ms Gibbeson advised that the 2nd draft of the proposed Local Government Cultural Planning Guidelines is finalised and that she would be attending a reference group meeting shortly to discuss the guidelines.

Ms Gibbeson further advised that if the Guidelines are adopted by the State Government, they will be included in Council’s management plan next year.

37/03Churchill Scholarship

Ms Gibbeson advised that Council officer, Mr Andrew Overton, had made application for a Churchill Scholarship and had made it to the final 20 persons. Ms Gibbeson added that this was the national selection stage and was a great achievement by Mr Overton.

38/03Chair for Next Meeting

Ms Debornah Walker volunteered to act as the Chair for the next meeting of the Arts Advisory Committee.

39/03Next Meeting

The next meeting of the Arts Advisory Committee will be held on Tuesday, 5 August 2003.

The meeting terminated at 7.47 pm.

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