Please Report Your Key Data Here

AGM KIT Part 2:

SUBMISSION PACK

Annual General Meeting 2017

Please report your key data here:

The date of your Annual General Meeting:
What was the number of members at the end of your clubs financial year?
What was your total income during the 2016-2017 financial year? / $
What were your total expenses during the 2016-2017 financial year? / $
What was your clubs net profit/loss for the last financial year? (income – expense) / $

Please check that the following items are completed and attached:

AGM Package Item / Attached (Yes/No)
Financial Statement for 2016-2017Financial Year
Contact details of 2017 club committee
Club contact person over the Summer break
50-150 word description for the MONSU website
Electronic copy of the club logo for the MONSU website
Minutes of your AGM

2016-2017 Financial Statement

For End of Financial Year: 1 July 2016 - 30 June 2017

INCOME / AMOUNT $
Sale of Merchandise/Trading Receipts
Fees/Membership Subscriptions
Fundraising receipts
Grants (Government or otherwise)
Donations
Sponsorship
Bank Interest (Not usually applicable)
Other (specify):
TOTAL INCOME:
EXPENDITURE / AMOUNT $
Trading costs (e.g. purchase of merchandise)
Rent/Hire (uni venues, meeting rooms, equipment ect)
Insurance
Salaries and Wages
Office Expenses (stationary, copying, phone etc)
Fundraising Costs
Bank Fees and Charges (Not usually applicable)
Other (specify):
TOTAL EXPENDITURE:
SURPLUS (Income – Expenditure):
ASSETS / AMOUNT $
Cash in hand or in bank
Value of stock on hand
Amount owed to association (i.e. unpaid sponsorship)
Property, equipment, furnishings
Investments (Not usually applicable)
Other (specify):
TOTAL ASSETS
LIABILITIES / AMOUNT $
Unpaid Invoices (outstanding balance)
Loans to club (outstanding balance)
Other (specify)
TOTAL LIABILITIES:
ASSOCIATIONS EQUITY (total assets – total liabilities):

Contact details of new 2018Club Executive

Name of Club:

If you are going overseas during the break, please indicate the approximate date you will be returning to Melbourne at the start of next year– it assists with planning.

PLEASE PRINT CLEARLY

President / (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email
Vice President / (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email
Treasurer / (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email
Secretary / (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email
(Position)
/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

Contact details of the 2018 Club Executive (continued)

PLEASE PRINT CLEARLY

Name of Club:

(Position)

/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

(Position)

/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

(Position)

/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

(Position)

/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

(Position)

/ (name) / Date returning in 2017
Preferred Phone #
Student Email / @student.monash.edu / Tick preferred e-mail address
Alternate Email

Club Summer Contact

PLEASE PRINT CLEARLY

Name of Club:

Over summer, MONSU will need to contact your club regarding Orientation, Club training and other issues. Please provide us with one or more club contacts who will be available and preferably in Melbourne between semesters. It is important that these people are contactable and are available to come to campus over the holidays.

Name

/ Position
Preferred Phone #
Preferred Email
Student Email / @student.monash.edu

Name

/ Position
Preferred Phone #
Preferred Email / @student.monash.edu
Student Email

2018 Entry for the MONSU Peninsula Website

PLEASE PRINT CLEARLY

Name of Club:

Up-to-date contact details are COMPULSORY – your entry will not be included without completing this section
NAME
COMMITTEE POSITION
RELIABLE CONTACT EMAIL AND/OR PHONE NUMBER
Please write (in 50-150 words) a description of your club and why students should join in 2018
Your own Club Website (if applicable)

2018 entry for the MONSU Peninsula Clubs Guide

PLEASE PRINT CLEARLY

Name of Club:

A reliable contact person whose phone number or email address can be published in the clubs guide / Name:
Phone:
OR
Email:
Please write in approx 50 words a description of your clubs activities and why students should join in 2018
Your own Club Website (if applicable)

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