MINUTES OF THE REGULAR MEETING OF THE GRYGLA CITY COUNCIL
APRIL 14, 2014
The regular meeting of the City Council was scheduled to be held at the Grygla Civic Building at 7:00 pm. The meeting was called to order, at 7:00 p.m. by Mayor Mosher with the following council members present: Dave Dunrud, Robert Thompson, Kelly Klein, and Steve Anderson. Absent: none. Also present were Jared Moe, Rose Aune & Rocky Hagen
LAND LEASE BIDS
Bids that were received for the land lease were Rick Neuschwander $50, Butch Kraska $48, Lynn Sundby $46, & Jared Moe $40. It was advertised that the top 3 bidders will be allowed to bid higher at the meeting. Since none of the top 3 bidders were at the meeting the land lease would go to Rick Neuschwander. Thompson made a motion, seconded by Dunrud, to take the bid of Rick Neuschwander for $50/acre for 2015-2017. Motion was carried unanimously.
MINUTES
Rose didn’t have the minutes done for March; she needed to look up who made some motions & seconds before they could be approved.
RECEIPTS & DISBURSEMENTS
Anderson made a motion, seconded by Thompson, to approve the receipts & disbursements for March 2014. Motion was carried unanimously.
MONTHLY BILLS
Klein made a motion, seconded by Mosher, to approve payment of all bills presented on the claims list for April. Motion was carried unanimously.
ROCKY’S TRAINING
Rocky will not be going to the Airport Symposium this week. There were not enough meetings that would pertain to small airports to justify the expense of the course. There was an email with a lot of info in it that would probably give him more help than going to the symposium. He will try to get in touch with someone from the aeronautics board to try to get some information that would pertain more to us.
CC FIRE HYDRANT
Rocky is going to order the kit for the fire hydrant tomorrow. Dean from Fargo Water & Jeff Hellquist said they would help get that hooked up when the ground thaws. Rocky is to contact Victim Services to see if they can extend the time frame for getting repair costs to them for Stanley’s fine.
SPRING CLEAN-UP WEEK
Rocky is to contact Kate Moll at the school to see if we can work something out with the school for appliance pick-up. He will try to have it set up for the week before graduation, May 12-16.
METERS
At the Clerk’s Conference there was a vendor booth with Sensus meters. They said that over time the big meters don’t read accurate. They suggested replacing the old big meters in the city. The money that would be received from accurate readings would likely cover the costs of replacing the smaller meters.
Rocky thought that with the bigger meters over time they actually read higher.
Rose suggested that somebody check Diamond’s water meter to see if it’s set up right, or if there is a leak somewhere there, because the usage seems way too high all the time.
Dean from Fargo Water was here while Rose was at the Safety & Loss Meeting. He said next time he comes back he would try to do some checking at the school to see how accurate the meter is there.
Rose did some figuring on gallons used at the well house and what was read on all of the meters. There was over 800,000 gallons that is unaccounted for, at about $6,000 that the city isn’t getting paid for.
COMMUNITY CENTER
So far we received $5300 from Beltrami County for the remainder of last year’s awarded funds and the 1st quarter of this year’s maintenance expenses.
The Lion’s have submitted an application for roundup funds with Roseau Electric for the Community Center.
FLOOD PUMPS
There is nothing new to report at this time.
COMMUNITY PARTNERSHIP
There is nothing new to report at this time.
RETRO-REFLECTIVITY POLICY
Dunrud made a motion, seconded by Klein, to make the 1st approval of the Retro-Reflectivity Policy. Motion carried unanimously.
GRYGLA SEED LOTS & SURVEYING LOTS
Thompson made a motion, seconded by Dunrud, to set up the property lots according to what Houston Engineering figured out and to sell from the center line of the alley and east to Lyle Anderson, Grygla Seed. Price is to be negotiated. Motion carried unanimously.
SAFE ROUTES TO SCHOOL GRANT
The Safe Routes to School grant was awarded to the City of Grygla for $144,000. The work to be done is 2014-2016.
O’BRIEN & CAFÉ LOT ASSESSMENTS
Dina O’Brien called wondering what all of the expenses were for the Quam bill that were assessed to their lot. She wanted to get the right information to her attorney.
CURTIS SAURDIFF SEWER BACKUP
Curtis will receive $1,815 from the League of MN Cities Insurance Trust for the damage sustained in his basement as a result from a blockage in the City sewer.
BOARD OF APPEALS & EQUALIZATION
The Board of Appeals & Equalization is set for May 12th at 6 PM at the Civic Building Meeting Room.
GARDEN VALLEY LOTS
Thompson is to talk to Lyle Anderson about purchasing the lots from Garden Valley, next to Grygla Seed. There are 2 parcels there, one for $500 & the other $1700. The lots should all be tried to be squared up.
SAFETY & LOSS MEETING
Rocky didn’t make it to the meeting because he was sick.
It was discussed at the S&L meeting that some cities should be changing their zoning policies. With changes in society the cities need to keep up with their policies.
The League suggested too that with storms the cities should be using the older tractors & fire trucks 1st when working with floods & tornadoes
CLERK’S CONFERENCE
Rose went to a session on Special Assessments. They gave a list of steps that must be followed when working on special assessments.
With the session on PERA Rose found out that we do have to take PERA out of Jeff Hellquist paychecks now. We were told at first that we wouldn’t have to take PERA out because he was temporary. He exceeded the 6 months of being temporary and gets paid more than $425/mo. From now on PERA gets taken out.
PERA was trying to say that we needed to pay PERA on George because he exceeded $425 a month. He is a seasonal employee and it’s under 6 months, so we do not have to pay PERA on him.
EMERGENCY MANAGEMENT HANDBOOK
Klein made a motion, seconded by Dunrud, to approve the changes to the Emergency Management Handbook. Motion was carried unanimously.
VEHICLE USE POLICY
Dunrud made a motion, seconded by Klein, to make the 1st approval of changes to the City Vehicle Use Policy. Motion was carried unanimously.
RABIES CLINIC
Rabies Clinic will be Thursday, May 15th from 5:30-7:30 at the City Garage.
ACTIVE SHOOTER
There is an Active Shooter – How to Respond training in St Cloud on May 21st. Dunrud is interested in going, but not sure if it would work with his schedule.
NEXT POLICY MEETING
No meeting scheduled.
EXTRA MEETINGS
Anderson, Klein, Dunrud had a policy meeting.
RICHARD DAVENPORT LOT
Richard Davenport bought, or thought he was buying, 2 lots from Carter Torgerson. After looking at his deed he found out it was only 1 lot. Lot 6 is actually the city’s lot through tax forfeiture from the State of MN. Thompson made a motion, seconded by Dunrud, to sell Lot 6 of Block 5 to Richard Davenport for $2,500, plus any special assessments that might be attached to that property. Motion was carried unanimously. Rose is to contact Dave Clark to see when the lot was turned over to the city, and if there are any assessments against that lot.
ADJOURN MEETING
Motion made by Klein, seconded by Mosher, to adjourn the meeting, carried unanimously.
______
Rose Aune, City Clerk/Treasurer
ATTEST: ______
Richard Mosher, Mayor