/ Graduate Research Office
Conference and Research Travel Scheme Application

Round 3, 2016

Applications close 30September, 2016

Please read the scheme Guidelines

CANDIDATE DETAILS
Full Name and ID Number: / Primary Supervisor
Will you be on suspension from candidature during the proposed Conference/Research training trip?
If Yes, you are not eligible / YES / NO
Have you exceeded the maximum period of your candidature?
(4 years full time equivalent for doctoral study, or 2 years full time equivalent for masters study)
If Yes, you are not eligible / YES / NO
Have you previously been successfulwith an application for funding under this scheme in your current candidature?
If Yes, you are not eligible. / YES / NO
Are you currently on a Candidature Management Plan (CMP) or in an extension period for Confirmation of Candidature?
If Yes, you are not eligible. / YES / NO
Are your annual reviews of progress/confirmation up to date? (Please check your Action Dates in iGrad)
If No, you are not eligible. / YES / NO
Have you submitted your thesis for examination?
If Yes, you are not eligible. / YES / NO
Have you presented/defended a poster or given an oral presentation at the annual Graduate Research Conference, also known as SEIR?Please specify which year you attended.
If you answered No:
Did you commence candidature prior to January 1, 2011? (if yes, skip question of exemption)
Did you get an exemption from attending? (please attach evidence in your supporting documentation) / YES / NO
YES / NO
YES / NO
Do you intend to take personal leave, while abroad, after your conference or research travel activity?
If you answered yes, please carefully read the scheme guidelines and travel policy / YES / NO
CONFERENCE PARTICIPATIONORRESEARCH ACTIVITY
Title of ConferenceORResearch training activity(i.e. methodology course, internship with experts in field)
NOTE:Only one research training activity or conference can be supported by this scheme, regardless of whether a number of activities are being undertaken concurrently in the same trip.
DescriptionofConference participation OR Research Training trip (Use this section totell the panel about the quality of the conference/activity you’ll be participating in. They need to judge the standard and competitiveness of what you are doing and how it will enhance your research. Consider asking the conference organisers how many abstracts are received vs how many are accepted.This is not assessed as the candidate statement.)
ConferenceParticipation ORresearch activity dates: / Location:
Have you attached a copy of your invitation to participate or other written confirmation from the conferenceorganisers or research activity hosts?
If No, this must be provided before funds will be released. / YES / NO
ESTIMATED BUDGET
Please provide an indicative quote by performing a web based searchfor a return airfare to the venue for the proposed activity in addition to accommodation and living costs for that activity only. This must be done with reference to Australian Taxation Office for work travel costs and the University of Tasmania Travel policy. Flight and accommodation quote documentation to be attached.
Item / Description / Total $AU
Conference Registration /course cost/other (where applicable)
Travel
Accommodation
[Cost per nightx duration of chosen research activity only]
Meals/Incidentals
[cost per day x number of days for duration of chosen research activity only]
Total
Amount Required from Scheme (50% of Total)
RESEARCH ACTIVITY TYPE
Conference
Oral presentation, invited by organisers
Oral presentation, requested by candidate / Poster - defended during programmed time
Keynote speaker 
Other research activity
Internship with experts in field  / Archive visit 
Other  Please specify ______ / Methodology course 

APPLICANT’S SIGNATURE

I declare that all the information providedhere is correct.

I have read and understand the requirements of this Scheme.

I understand that the Graduate Research Office reserves the right to seek verification of the information supplied by me.

I have read and understood the University Travel Policy and understand my obligations in this respect.

I have read the Information for ‘Applicants and Supervisors’ and attached mysigned statement outlining the relevance of participating in this Conference/research training activity to my research along with the requested attachments listed in the checklist below.

I understand incomplete applications will be deemed non-compliant. Non-compliant applications will not be returned to me for correction as it is mine and my supervisor’s responsibility to ensure that the final submitted application is complete.

______

SignatureDate

PRIMARY SUPERVISOR - please complete check boxes and sign

 I support this application and confirm relevance of the Conference/course/research training activity to the applicant’s current research. This support is detailed in my attached statement.

 I have read the scheme guidelines and provided a signed statement of support for this application (max. 300 words)

 I confirm that the candidate is not on a Candidature Management Plan (CMP) and did not receive a ‘C’ rating for their last review.

 I confirm that the candidate has not already received funding from the Conference Support or Conference and Research Travel Fundin the course of theircurrent candidature.

 I confirmthat participation in the proposed conference/event/research training activity will not hinder the candidate’s ability to submit within the maximum degree period.

 I confirmthat the candidate is up-to-date with their reviews of progress/confirmation and is not on an extension of Confirmation of Candidature and this is reflected in iGRAD.

I understand incomplete applications will be deemed non-compliant. Non-compliant applications will not be returned to the candidate for correction as it is mine and my candidate’s responsibility to ensure that the final submitted application is complete.

______

Name of Principal SupervisorSignatureDate

GRADUATE RESEARCH CO-ORDINATOR - please complete check box and sign

 I support this Application

______

Name of Graduate Research Co-ordinatorSignatureDate

HEAD OF SCHOOL/INSTITUTE OR DELEGATE - please complete check boxes and sign

 I support this Application and confirm that 50% of the costs outlined in this application will be met by:

The School/Institute OR

Another source: Sponsor, other research funds, candidate. ______

______

Name of Head of School/InstituteSignatureDate

ATTACHMENT/COMPLIANCE CHECKLIST - FOR APPLICANTS

^A copy of the abstract you submitted to secure your presentation opportunity (where applicable).

^All appropriate signatures* have been obtained and check boxes completed.

^Signed* candidate statement outlining the relevance of the proposed Conference/course/research training activity, to your research (maximum 300 words).Including a word count.

^Signed* supervisor statement of support(maximum 300 words). Including a word count.

^A CV listing details of any relevant research output/sor academic achievement/s(eg refereed publications, NOTE: a copy of the publication is not required).

^Conference information/Web pages (not a web address), course information; credentials of expert /institution to be visited or otherrelevant details.

^Documentary evidence to support travel and accommodation costs.

^Documented evidence from Associate Dean of Research Training or Office of the Dean of Graduate Research stating approval of exemption and the reason for being exempted from participating in the Graduate Research Conference (where applicable).

An invitation to participate or written acceptancefrom the conference/course organisers/hosts, where available and relevant.

Conference/course registration details (where applicable).

I have checked the file prior to submitting it, to ensure it is compliant and it contains all pages, attachments and signatures.

All documentswill be combined into a single pdf and emailed to:.

*Acceptable signatures include: pen to paper, embedded jpeg or pdf, an email that is clearly from a UTAS staff account, or use of the signature function in adobe acrobat. ^ Denotes items that if missing, will render your application non-compliant.

Last updated July 2016 1 of 3