Dunedin Diocesan Council
Minutes of the meeting held on Monday 13 June 2016 at 1.45pm
Peter Mann House, Green Island

Present:Bishop Kelvin Wright, Rev’d Joanna Fielding, Mrs Anne Gover, Mrs Eva Hammond, Rev’d Judy Johnston, Mrs Jennifer King,Mrs Margaret McLanachan, Mr Chris Morris, Rev’d Chris Tweddell, Rev’d Michael Wallace

In Attendance:Rev’d Canon Alec Clark, Mrs Debbie Flintoff, Mr Keith Gover, Ms Ginny Kitchingman, Mr Vin Maffey

Chairperson:Bishop Kelvin Wright

Prayers:The Bishop led the opening prayers

Minutes of the meeting held on 17 May 2016:

Amendments:

P1 Members on the Dunedin Diocese Inter-Diocesan Ecumenical Group were named.

P2 Addition of Lisa Burton and Trish Franklin’s last names attending General Synod

P2&3 Tikanga and Pasifica spelling corrected

P3 Addition of Mission Report received by email from Anne Gover

P3 The committee engaged Sue Burns to run the Appreciative Enquiry Programme at Synod if the decision was made to go ahead.

P4 The Stewardship Committee Reportwas presented by Ms Ginny Kitchingman.

It was moved and agreed that the Diocesan Council Minutes of 17 May 2016 as amended be signed as a true and correct record. (Chair)

Matters Arising from Minutes:

Bishop Kelvin / to write to Ven Stu Crosson expressing the thanks of the Council for his work over the last 7 years / Actioned
Debbie Flintoff / To write to AFC confirming the next meeting on Thursday, 25 August 2016 and to then supplying the names of those members who would attend / Actioned
Ginny Kitchingman / To discuss with Revd Canon Alec Clark whether the Educational Reserve Fund could be used to cover half the Bishop’s expenses / Actioned
Ginny Kitchingman / To prepare financial analyses regarding the appointment of the new Bishop in accordance with the suggested models / Actioned
Council Members / Re Health & Safety: members to decide on the way of reporting H&S issues / Ongoing

Correspondence:

Inwards:

Riversdale and Waikaia re Hokonui Regional Deanery disbanding

Sue Burns re setting up information on the websiteor a facebook page

Tony FitchettSuggestion about a fund raising campaign

Outwards:

Debbie FlintoffAgenda for 13 June 2016 and Minutes 17 May 2016

Matters arising from correspondence:

  • Debbie to contact Sue regarding her email informing that no action will occur until after the next meeting with ++Philip
  • It was agreed that Anne would precis Tony’s suggestion in consultation with Tony before sending out through the Tuesday diocesan email list

Judy/Jennifer Agreed

It was moved and agreed that the inwards correspondence be received and outward correspondence be approved. (Chair)

Reports:

Discipleship Committee Chris’ written reportinformed thatthe application regarding variance of 2016 funding from St John’s College Trust Board for Ministry Educator/Bishop was still waiting for a response.

The 2017 Application for funding has been completed and sent. This may need to be reviewed once the future direction is clearer.

Ministry Conference will be led by Paul Dyer with 48 people registered to attend.

Boundaries Workshops for the next three years will be worked on by the Ministry Officer. Connectible delivery of content will be taken over by StraNdZ National Children’s Worker Diana Langdon. Sue Burns has agreed to help in running an appreciative enquiry process at Synod on the Sunday afternoon. +Kelvin will be talking about the Anglican Studies Programme and regional delivery with St John’s College personnel. The Conference / Symposium on Gender Issues will not now happen as +Kelvin feels unable to forward this event before his retirement. The committee agreed to keep this on their agenda with the possibility of such an event happening in 2017.

It was moved that this report be received. Chris T/Jo Agreed

Mission Committee Anne reported that she had sent the questionnaire to Ven Damon Plimmer for the Central Otago Archdeaconry Meeting on 17 May, but had only received the completed form from Wanaka. Holy Trinity Gore had answered the questionnaire at their Ministry Area Committee Meeting on Tuesday 24 May and she had spoken about the questionnaire at the Southland Archdeaconry Meeting on Tuesday 7 June with representatives from all parishes except Western Southland present taking a questionnaire to fill in. Milton have arranged for her to join them on Sunday 7 August following their morning service.

Meetings have been requested by Otago Peninsula, Port Chalmers, Taieri, All Saints Dunedin and these dates need to be confirmed.

Social Transformation Committee Michael reported that they plan to meet with staff and residents at Parata Residence, South Centre and TakitimuHouse.

Stewardship Committee Ginny reported that she had sent the financial report to Diocesan Council members

Health & Safety: ongoing

Property: Athol Church is in the process of being transferred to the diocese, before being sold.

Lumsden Vicarage has been sold for $85,000 with a new sub-division title being drawn up.

Green Island Church and property and SouthLink Health are considering a redevelopment programme.

General Business:

Applications to:

Disband HokonuiRegional Deanery

It was moved that the Hokonui Regional Deanery be disbanded.Anne/Judy Agreed

  • Gore and Districts request to revert to a parish / Riversdale request to join

Gore and Districts

It was moved that Gore and Districts revert to being a parish from the date ofinstallation of Rev’d Gary Griffith Smith as Vicar. Anne/Judy Agreed

It was moved that Riversdale join Gore and Districts. Anne/Judy Agreed

  • Mossburn Church has been secularised and will be sold
  • Lumsden and Waikaia wish to become local churches
  • Athol Church will close following a letter from +Kelvin, and then be sold.
  • Balfour Church will remain as a local church for two years, then be re-evaluated

Local Churches

  • St Martha’s
  • Waikouaiti
  • Lumsden
  • Waikaia
  • Balfour

It was moved that these churches become local churches. Margaret/Michael Agreed

Registrar’s leave–Debbie will be on leave for five weeks resuming work on Monday 25 July / her daughter Sarah-Jane will work Monday-Friday 9am-3pm.

+Kelvin wished her well for her well-deserved leave.

There being no further business the meeting closed at 1.25pm

NextMeeting Date:Tuesday12 July 2016

ACTION POINTS

Bishop Kelvin / Write to Athol Church Committee re closing the church
Debbie Flintoff / Contact Sue Burns re placing action on hold re appreciative enquiry process until after ++Philip’s visit on 12 July
Write to Gore and Districts informing Diocesan Council approval to disband Hokonui Regional Deanery and revert to being the Parish of Gore and Districts following approval of Synod 2016
Write to Riversdale informing Diocesan Council approval to disband Hokonui Regional Deanery and for them to join the Parish of Gore and Districts following approval of Synod 2016
Write to Lumsden and Waikaia informing Diocesan Council approval to disband Hokonui Regional Deanery and for them to become local churches following approval of Synod 2016
Write to Balfour informing Diocesan Council approval to disband Hokonui Regional Deanery and for them to become a local church for a trial period of two years.
Write to St Martha’s informing Diocesan Council approval to become a local church following approval of Synod 2016
Write to Waikouaiti informing Diocesan Council approval to become a local church following approval of Synod 2016
Anne Gover / Precis Tony Fitchett’s suggestion about fund raising, consult with Tony, send to Diocesan Office for inclusion in Tuesday emailing

Minutes confirmed...... Chairperson...... Date

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