WHYALLA CITY COUNCIL COMMUNITY GRANTS PROGRAM

GUIDELINES AND APPLICATION FORM

Please read the guidelines carefully before completing the application form, as applications not meeting the stated funding criteria will be deemed ineligible.

Applications are assessed quarterly with closing dates in March, June, September and November of each year.

Closing dates are advertised in the Whyalla News and the Whyalla City Council News approximately six weeks before the closing date.

If you require assistance or advice in completing the application form, please contact:

Michelle Armstrong

Executive Assistant – Elected Body / Executive Managers

ph:8640 3458

email:

GUIDELINES

  • The maximum grant for any project is $5,000.
  • The project must have a clearly stated purpose and a practical plan for achieving that purpose.
  • The project should be a response to a clearly demonstrated need and be appropriate to that need.
  • Applications will only be accepted from community organisations with an established management structure.
  • Funding is not available to organisations holding a gaming machine license.
  • The project should encourage the involvement of volunteers where appropriate.
  • Projects must take place within the City of Whyalla Council area.
  • PLEASE NOTE: It is a requirement that a copy of the applicant's most recent income/expenditure statement is included with the application – applications will not be reviewed if this statement is not provided.
  • On request, a copy of the applicant’s constitution may be required to accompany the application.
  • Funding is not recurrent.
  • Applications received after 5.00 pm on the closing date cannot be accepted.
  • Applications for funding must be on the official application form.
  • All applications must include supporting documentation, e.g. quotes, etc.
  • Where assistance is provided, the project must not be changed without the written consent of Council.
  • A grant recipient will immediately advise Council of any changes in the organisation structure.
  • Where a project or program runs over budget, Council is not responsible in any way for meeting any shortfall.
  • Council's assistance must be acknowledged where appropriate.
  • An organisation will only be eligible for funding once in any one financial year and in no more than two consecutive financial years.
  • A completed evaluation form including an income and expenditure statement and copies of receipts must be submitted to Council within thirty days of the completion of the project.
  • An organisation will not be considered for further funding until evidence of the satisfactory expenditure of any funds previously awarded to that organisation has been received.
  • Each application will be considered on its own merits within the framework of these guidelines and Council policy with no guarantee of approvedfunding.
  • If successful with the application, the process from close of round to receipt of financial assistance can take approximately six weeks.

EXAMPLES OF PROJECTS THAT MAY BE FUNDED

The following items/projects may be considered for funding. This list is not exclusive and applicants should discuss their project needs with Council if in doubt.

  • Recreational and cultural activities.
  • Non-competitive sporting projects (including skills development, professional demonstrations/training, guest speakers).
  • Program support.
  • Equipment purchases (excluding uniforms).
  • Local community celebrations.
  • Minor infrastructure, e.g. pergolas, water tanks.

EXAMPLES OF PROJECTS THAT WILL NOT BE FUNDED

The following items/projects will not be considered for funding. If in doubt applicants should contact the Council to discuss their project.

  • Commercial undertakings.
  • Requests of a recurrent nature.
  • Assisting individuals to participate in events.
  • Works or projects already commenced orcompleted by that round’s closing date.
  • Ongoing general running expenses, e.g. postage, telephone, stationery, electricity.
  • Ongoing general maintenance expenses, e.g. kitchen upgrades.
  • Fundraising ventures.

THE CORPORATION OF THE CITY OF WHYALLA

COMMUNITY GRANTS APPLICATION FORM
Please Note:
  • Applicants are advised to read the guidelines prior to completion of this form as those not meeting the guidelines will be deemed ineligible.
  • All documentation, where requested, must be submitted.
  • Completed applications with all supporting documentation should be forwarded to:
Chief Executive Officer
Corporation of the City of Whyalla
PO Box 126
WHYALLA SA 5600

PART A – APPLICANT DETAILS

Project title:
Name of group/organisation:
Number of members: / Female: / Male:
Total: / Junior: / Pensioner:
Is your organisation incorporated? /  Yes No
Does your organisation have an ABN? /  Yes No ABN: ______
Is your organisation registered for GST? /  Yes No
Postal address:
Contact person:
Email Address:
Position in group/organisation:
Phone no. (business): / (AH): / (Fax):

OFFICE USE ONLY

Date received:Date acknowledgement email / letter sent:

Meeting date:

THE CORPORATION OF THE CITY OF WHYALLA

PART B – PROJECT DETAILS

(Please attach extra pages if insufficient space is provided.)

Project title:
Project location:

Please describe the project for which funds are sought:

Commencement date: / Completion date:

What are your specific objectives in undertaking this project?

How will this project benefit the community of the City of Whyalla?

How will the success of the project be evaluated by your organisation?

If you are seeking a contribution from Council of $1,000 or more, please state in what way this support will be acknowledged?

THE CORPORATION OF THE CITY OF WHYALLA

PART C – FUNDING SOURCES

Has your organisation received funding from the City of Whyalla or other funding sources in the past?

Purpose / Amount / Date

CONTRIBUTION BY APPLICANT

Project Total:$______

Council Contribution:$______Note: Maximum grant is $5,000.

Your Contribution:$______

THE CORPORATION OF THE CITY OF WHYALLA

PART D – PROJECT BUDGET

Please provide a detailed budget for your project.

Income / $ / Expenditure / $
Applicant’s cash contribution / Materials
Sponsorship / Labour
Donations in Cash / Hire of Equipment
Grants / Office / Administration
Catering Sales / Venue Hire
Fees and Charges, e.g. stalls / Advertising
Gate / Door / Entry Fees / Catering Costs
Other (please list) / Other (please list)
Grant from Council
TOTAL INCOME: / $ / TOTAL EXPENDITURE: / $

THE CORPORATION OF THE CITY OF WHYALLA

PART E – ACCEPTANCE OF COMMUNITY GRANT CONDITIONS

Please read the following conditions and then sign this section.

  • The City of Whyalla’s support of the project will be acknowledged in any media coverage or promotional activities and in announcements at the event.
  • The grant must be spent on the agreed project only.
  • Unspent funds will be returned to Council.
  • Funds must be spent within the financial year that the grant is obtained.

DECLARATION

Our organisation agrees to comply with the above conditions of the grant.

I declare that I have been authorised to prepare and submit this application and that the information presented on this form is correct. I understand that if Council approves the application, we will abide by the conditions as listed above.

Print Name:______

Position:______

Email:______

Signature:______

Date:______

4-4-501 – Version 2 – November 2016Page 1 of 9