Minutes of the EES VEPR Pilot Working Group Meeting 210316

Item
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Action needed / Responsibility
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Deadline
Attending: Pam Oliver (chair); Riita Oksanen; Weronika Felcis; Aida El-Khoury de Paula
Apologies: Maria Gutknecht-Gmeiner; Claudine Voyadzis; Carlos Rodrigues Ariza
Agenda
  • VEPR/EES aggregated systems document – any adjustments
  • The 'pre-pilot' - format and schedule
  • Plans for the pilot with volunteers – communicating the VEPR
  • Funding the pilot
  • Time for next Skype meeting

VEPR/EES aggregated systems document
  • Some adjustments requested
/ Pam to make final changes and distribute / 25/3
The 'pre-pilot' - format and schedule
Agreed that:
  • We will undertake the pre-pilot intensively during April
  • Pam will coordinate all tasks and send regular requests for tasks to all WG members, with deadlines, as needed
  • Pam will send out a pre-pilot schedule clarifying all roles, tasks and deadlines
  • WG members will diary time in advance to complete tasks
/ Pam to send out pre-pilot schedule
Pam to send out pre-pilot schedule
All WG members to diary 3-4 hours per week to undertake pre-pilot tasks throughout April / 25/3
25/3
Now please 
Pilot communications
  • Need for the VEPR to be communicated now to EES members
  • Pam will identify appropriate comms from the aggregated document
  • Riita will write an article on the VEPR pilot to go into Connections
  • Weronika to draft an abstract for an EES (Maastricht) conference presentation – VEPR outline and role play demonstration
/ Riita to lead this a ‘Comms’ sub-group
Pam to send suggested comms to sub-group
Riita to draft article and approach Bob re publication
Weronika to draft conference abstract / 1/4
15/4
15/4
Plans for the pilot with volunteers
  • Need to draft tasks and dates for the pilot
  • Pilot recruitment to comence in June 2016
/ Pam to draft a pilot plan with dates and tasks and distribute to the WG / 22/4
Business and actions carried over
Pilot funding
  • Some funds are likely to be needed for the pilot, e.g. to cover travel, venue, catering
  • A draft budget was provided to Claudine earlier this year
/ Riita to draw up a budget and seek funding / 30 April
Next meeting/s
Time: Thursday 28 April at 08.00 CET (to be confirmed)
Agenda:
  • Reviewing the pre-pilot
  • Communications – Maastricht conference, and other comms
  • Planning for the pilot
  • Other business
/ All WG members to diary