MINUTES

SOCIAL SERVICES BOARD

January 2013

Members present: John Ainsworth, Dennis Knaak,Deb Noffke, Bonnie Olson, Rosetta Stern

Members excused:

Others present: Sarah Bartz,Melissa Bezio,June Erdmann,Vicki Heling, Rick Kane,Jordan Knueppel, Bonnie Weyers,Lynnae Zahringer

Location & Time: Lundmark Room at Fellman Center

607 E. Elizabeth Street Shawano, WI

January 2, 2013 (Following 1:00 PM Veterans Comm. Mtg.)

  1. Call to Order: Rosetta Stern called the meeting to order at 1:50pm. It was noted the meeting notices were properly posted.
  1. Minutes: John Ainsworth made a motion, seconded by Deb Noffke, to approve the December 5th, 2012 meeting minutes. All aye. Motion carried.
  1. Public Comments: Bonnie Olson discussed that she talked to Buss Chevrolet regarding why they didn’t submit a bid for two new agency vehicles. She was informed they didn’t receive the request for proposal packet. Rick Kane stated in the future the requests for proposal will be sent as certified mail for delivery confirmation. Rick Kane will follow up with Buss Chevrolet regarding this.
  1. Deviations from Posted Agenda: Deb Noffke made a motion, seconded by Bonnie Olson, to deviate from the posted agenda, if necessary. All aye. Motion carried.
  1. Fiscal, Cash, Administrative, and Long Term Support Vouchers: Vouchers were distributed by June Erdmannand discussed. The Long Term Support payroll totaled $212,240.91 paid in December 2012 for November 2012. Bonnie Olson made a motion, seconded by John Ainsworth, to approve the vouchers. All aye. Motion carried.

June discussed the listing of payments to vendors. She is receiving the vendor list on a monthly basis from the Finance Department. June also discussed there will be an upcoming meeting to review the budget process. Participation is being requested to review the current process to make improvements to the current budget process. The Board has suggestedhaving the work group review the need to complete a 2 year budget and if all of the current forms being used are necessary.

  1. Personnel Issues
  2. Introduction of Children and Families Case Manager-Jordan Knueppel-Vicki Heling introduced Jordan Knueppel as a Juvenile Court Case Manager.
  1. 2013 Fellman Center Lease: June Erdmann discussed that some verbiage was modified in the Fellman Center Lease. The resolution to renew the lease agreement with Social Services and to approve the agreement subleasing certain areas to the Aging and Disability Resource Center was also reviewed and discussed. After discussion, Dennis Knaak made a motion to approve the Fellman Center lease and to forward it to the County Board. Bonnie Olson seconded. All aye. Motion carried.
  1. Aging and Disability Resource Center of the Wolf River Region: Rick Kane stated there is not any new update at this time. The ADRC continues to do well.
  1. 2013 Community Based Residential Facility Contracts: Lynnae Zahringer discussed the 2013 Contract Renewals for the Community Based Residential Facilities utilized by Long Term Support clients. The rates will remain the same for Shepherds Inn, Cady Home, and Autumn Lane. Deb Noffke moved to accept the contracts. John Ainsworth seconded. All aye. Motion carried.
  1. 2013 Residential Care Apartment Complex Contract: Lynnae Zahringer discussed the 2013 contract renewal with Angelus residential care apartment complex in Clintonville. The rate will remain the same. Bonnie Olson moved to accept the contract. Dennis Knaak seconded. All aye. Motion carried.
  1. Contract with Luke Onesti: Lynnae Zahringer discussed the 2013 contract with Luke Onesti. Luke assists with moving heavy furniture and equipment, snow removal, lawn care, etc for Long Term Support clients. After review and discussion, Dennis Knaak moved to accept the contract with Luke Onesti. John Ainsworth seconded. All aye. Motion carried.
  1. Kinship Care: Vicki Heling reported there are currently 36 kinship casesand none pending on a wait list.
  1. Youth Aids Status: Vicki Heling reported there are 10 youth in continuing foster care and none in corrections.
  1. Economic Support Program Updates: Sarah Bartz reviewed the economic support caseload statistics for the month of Novemberfor Shawano County. A review of total cases comparing November 2011 to November 2012 was discussed. The average caseload for an Economic Support Worker doing all types of applications is 926. The Energy Program began its new heating season beginning October 1st and has received 1,180 applications.

Discussion was also held regarding possible LTEs for the next energy season. The PAR form will be completed with the other LTE positions in March.

  1. Per Diem Approvals: John Ainsworth made a motion, seconded by Deb Noffke to approve the per diem of this meeting, the upcoming January 17th Long Term Support Planning Committee meeting and the upcoming January 22ndCommission on Aging meeting. All aye. Motion carried.
  1. Training Updates: None.
  1. Any Topics to be Discussed at a Future Meeting: Estimates for a mobile shredder
  1. FebruaryMeeting Date: The next meeting is scheduled for Wednesday,February 6, 2013 in the Lundmark Room of the Fellman Center, immediately following the Veterans Committee meeting, which is scheduled for 1:00PM.
  1. Adjournment: Dennis Knaak moved to adjourn the meeting, and Bonnie Olson seconded the motion. All aye. Motion carried. Chairperson Stern declared the meeting adjourned.

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Rosetta Stern, Chair John Ainsworth, Secretary