Ballot for Amendments to the YWCA of York Bylaws

YWCA OF YORK ANNUAL MEETING

NOVEMBER 20, 2013

Ballot for Amendments to the YWCA of York Bylaws

MEMBER’s NAME: ______DATE: ______

Please return this ballot no later than Wednesday, November 20, 2013 at 12:00 PM (Noon) by hard copy to 320 E. Market Street, York, PA, or by email to . Final results will be presented at the YWCA York Annual Meeting on November 20, 2013 from 5:00 – 8:00 PM.

The YWCA of York Board of Directors requests approval by the YWCA of York membership of the motion to accept the following changes to the YWCA of YORK BYLAWS. These changes accomplish the following improvements in governance:

a.  Bring the YWCA of York bylaws in compliance with changes in the YWCA of the United States, Inc. bylaws;

b.  Improve the governance model from a Membership model to a Director’s Model, providing the organization increased flexibility to meet the changing needs of the organization. Members remain an extremely valuable component of the Association’s structure and continue to have a role in the YWCA of York’s mission, purpose, and impact in the community it serves.

CHANGES: [See item 19 for adoption of all changes)

1.  Elimination of any reference to Regional Councils: Throughout the Bylaws

Ø  YWCA USA has changed it’s governance model and eliminated all regional councils, regional delegates, and regional representation. These changes bring YWCA of York into compliance with national bylaws.

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

2.  Change in criteria for membership: Article II, Section 1.A.1.a; Page 4

Ø  Requires that dues are paid annually to maintain membership status. The YWCA of York management is working to establish a calendar year membership cycle so that all memberships will be billed and renewed in January of each year. Memberships applied for during the year will be pro-rated, and then renewed annually in January of the following year.

Ø  VOTE: ______YES for change ______NO for change____ ABSTAIN

3.  Change in responsibilities of voting members: Article III, Section 1; Page 5

Ø  Voting members will provide approval to changes in Bylaws as recommended by the Board of Directors

Ø  Voting members will elect three membership representatives to the Nominating Sub-Committee of the Board of Director’s Governance Committee. This changes the organization from a membership model to a Director’s model for nomination and selection of new Board members.

Ø  Board of Directors will elect their own standing committee chairpersons and members.

Ø  VOTE: ______YES for change ______NO for change____ ABSTAIN

4.  Change in responsibilities of the Corporate Body: Article III, Section 2; Page 5

Ø  New members of the Board of Directors will be proposed by the Nominating Sub-Committee of the Board’s Governance Committee and elected by the Board of Directors.

Ø  The Board of Directors and the Board President shall elect or appoint chairpersons and members of standing committees.

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

5.  Inclusion of reference to Governance Committee, and Nominating Sub-Committee of Governance Committee: Article III, Section 1; Page 5

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

6.  Change in purposes of the Annual Meeting: Article IV, Section 1.a; Page 6

Ø  Announcement to the membership of the new members of the Board of Directors, and its Officers.

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

7.  Changes in term of office for officers: Article VII, Section4.b.1; Page 10

Ø  Add positions of Treasurer and Treasurer Elect to already stated positions of President, President Elect, so that terms can be extended in officer position (Section 4.b.2) when alternative candidates are not available.

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

8.  Change Quorum of the Board of Directors: Article VII, Section 5; Page 10

Ø  Change quorum for Board of Director’s meetings from “one-third of the members” to “a majority (50% +1) of the elected members present for a vote”

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

9.  Change title from executive director to Chief Executive Officer. Article VII, Section 6, Page 10

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

10. Change in request of senior staff to attend Board meetings: Article VII, Section 6; Page 10

Ø  VOTE: ______YES for change ______NO for change____ ABSTAIN

11. Change in how absence of a Board member shall be handled:

Article VII, Section 6; Page 10

Ø  Governance Committee in consultation with the Board President shall be responsible for informing a board member that s/he has not met attendance requirements and should resign from the Board of Directors

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

12. Inclusion of duties of Secretary for minutes of the Board of Directors and relevant standing committees. Article VIII, Section 2.c.; Page 14

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

13. Election of the Officers of the Board of Directors to occur at the end of the fiscal year in June instead of the Board meeting following the Annual Meeting of the membership: Article VIII, Section 3; Page 14; and Article X, Section 1; Page 16

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

14. Inclusion of language describing on-going standing committees of the Board; Executive, Finance, Audit and Governance: as well as Creation of a Nominating Sub-Committee of the Governance Committee of the Board of Directors: Article IX. Section 1.a. & c.; Page 13-16

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

15. Changes in nomination and election procedures to move from a Membership model to a Directors model. Article X, Section 1 ; Page 16

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

16. Changes in the election of Board members from the Annual Meeting to the last month of the fiscal year (June), and assumption of office on the first day of the fiscal year, July 1st with attendance at the first Board meeting of the new fiscal year. Article X, Section 1; Page 16.

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

17. Election of three candidates from the membership to serve on the Nominating Sub-Committee of the Governance Committee at the Annual Meeting: Article X, Section 1; Page 16

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

18. Inclusion of option to mail changes/amendments to the YWCA of York Bylaws for a vote by the membership electronically: Article XVIII, Item 4; Page 18

Ø  VOTE: ______YES for change ______NO for change ____ ABSTAIN

19. Vote for all provisions: ______YES for changes proposed

______NO for changes proposed

______ABSTAIN from voting

Bylaw Amendments sent to Membership October 31,2013 for vote Page 1