Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, June 4, 2009, *3:30 p.m. – 5:00 p.m.
Room 109 Butrovich Building
University of Alaska Fairbanks
Fairbanks, Alaska
*Times for meetings are subject to modifications within the June 4-5, 2009 timeframe.
Committee Members:
Timothy Brady, Committee Chair Robert Martin
Carl Marrs, Committee Vice Chair Kirk Wickersham
Mary K. Hughes Cynthia Henry, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Facilities and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Formal Project Approval for the Toolik Field Station Dining Facility at the University of Alaska Fairbanks
B. Schematic Design Approval for the Science Renovation at the University of Alaska Anchorage
C. Total Project Cost Increase Approval for the Arctic Health Revitalization Phase 2 at the University of Alaska Fairbanks
IV. New Business
A. Formal Project Approval for the Kachemak Bay Campus Classroom Building at the University of Alaska Anchorage
B. Limited Schematic Design Approval for the Seawolf Sports Arena – Road Upgrade and Site Clearing at the University of Alaska Anchorage
V. Ongoing Issues
A. Report on the Utilities Development Plan at the University of Alaska Fairbanks
B. Report on the University of Alaska Anchorage Campus Master Plan
C. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects
D. Update on IT Issues
VI. Future Agenda Items
VII. Adjourn
This motion is effective June 4, 2009."
III. Full Board Consent Agenda
A. Formal Project Approval of the Toolik Field Station Dining Facility at the University of Alaska Fairbanks Reference 13
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the Board of Regents approve the combined Formal Project Approval and Schematic Design Approval requests for the University of Alaska Fairbanks Toolik Field Station Dining Facility as presented, and authorizes the university administration to permit NSF to proceed through project completion at no project cost to the university. This motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval (FPA) represents approval of the Project including the program justification and need, scope, the Total Project Cost (TPC), and funding plan for the project. It also represents authorization to complete the development of the project through the schematic design, targeting the approved scope and budget, unless otherwise designated by the approval authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5 million in order for that project’s inclusion of construction funding to be included in the university’s capital budget request, unless otherwise approved by the Board. The level of approval required shall be based upon TPC as follows:
· TPC > $4 million will require approval by the Board based on recommendations from the Facilities and Land Management Committee (F&LMC).
· TPC > $2 million but ≤ $4 million will require approval by the F&LMC.
· TPC > $1 million but ≤ $2 million will require approval by the Chairperson of the F&LMC.
· TPC ≤ $1 million will require approval by the university’s Chief Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
1. Background
The Toolik Field Station is located in the northern foothills of the Brooks Range in northern Alaska on the southeast shore of Toolik Lake, 254 km north of the Arctic Circle adjacent to the Dalton Highway. Toolik Field Station supports 300-400 researchers annually between April through October and more than 100 scientists and students are at Toolik on any given day during midsummer. Toolik Field Station is a unique and valuable center for arctic research because of its history of investment in long-term monitoring of climate, hydrology, biodiversity, and physiological and ecological processes.
The land is owned by the Federal Bureau of Land Management and leased to the University of Alaska. All facilities at Toolik Field Station are owned by NSF or UAF. Toolik is operated and administered by the Institute of Arctic Biology at the University of Alaska Fairbanks under a Cooperative Agreement with the National Science Foundation (NSF). The Cooperative Agreement is worth approximately $3M/year. The new facility will be owned by NSF.
Toolik Field Station supports year round operations and research and the TFS development plan calls for expanded winter capable operations, laboratories, dormitories, and support facilities within 5 years.
2. Project Scope
The highest priority project in the Toolik Development Plan is a new Kitchen and Dining Facility that can serve 160 people in the summer and 60 people during the winter. A conceptual floor plan is attached. The plan accommodates shipping/receiving, food storage, food preparation, restrooms and 575 sf of camp management offices in addition to the dining room. The total area of the facility is approximately 6,000 sf at an estimated total project cost of $4,900,000.
The new facility will located adjacent to the existing dining hall. The site is located equidistant from the labs and the dormitories. This will allow scientists reasonable access from where they work and live.
The project scope will also include improvements to the water supply and distribution system. The estimated cost of the water system improvements is approximately $400,000. The current water system is not winter capable.
It is anticipated that construction will be modular with significant pre-fabrication done off site to reduce on site labor costs. This will also minimize the disruption of research during the busy summer season.
3. Proposed Cost and Funding Source(s)
The NSF has allocated $4.9M from the American Recovery and Reinvestment Act for Toolik facility and infrastructure improvements and $0.4M from other sources for a total of $5.3M.
4. Maintenance and Operating Costs (M&R)
UAF performs Operation and maintenance for all facilities at Toolik with funding provided by NSF. UAF and NSF have a cooperative agreement that is currently valued at approximately $3M per year. After construction the new facility will be owned by NSF and they will provide additional funds to UAF for the operation and maintenance. NSF is the primary agency funding research at Toolik and they provide all of the O&M funding, some via the Cooperative Agreement and the remainder from researcher per diem.
5. Consultant(s)
Design and construction of the project will be performed by the NSF Arctic Logistics Contractor (CH2M Hill Polar Services) or their subcontractors. UAF Facilities Services will not have a procurement role, but will have a review and monitoring role in the project.
6. Schedule for Completion
Design May 2009-November 2009
Site Work August 2009-October 2009
Construction December 2009-October 2010
7. Action Requested
Formal Project Approval and Schematic Design Approval.
8. Supporting Documents (Appendix)
· Conceptual Floor Plans
A one-page budget is normally included, but since NSF is providing all of the funding and project management details of the budget are not available.
B. Schematic Design Approval for the Science Renovation at the University of Alaska Anchorage Reference 14
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the Board of Regents approves the Schematic Design request for the University of Alaska Anchorage UAA Science Renovation as presented, and authorizes the University administration to proceed through Construction Document completion not to exceed a Total Project Cost of $11,400,000; and allow for the Phase I demolition and construction work for $3,000,000. This motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design Approval (SDA) represents approval of the location of the facility, its relationship to other facilities, the functional relationship of interior areas, the basic design including construction materials, mechanical, electrical, technology infrastructure, and telecommunications systems, and any other changes to the project since Formal Project Approval.
Unless otherwise designated by the approval authority or a Material Change in the project is subsequently identified, SDA also represents approval of the proposed cost of the next phase(s) of the project and authorization to complete the Construction Documents process, to bid and award a contract within the approved budget, and to proceed to completion of project construction. Provided, however, if a Material Change in the project is subsequently identified, such change will be subject to the approval process described below.
For the Schematic Design Approval, if there has been no Material Change in the project since the Formal Project Approval, approval levels shall be as follows:
· TPC > $4 million will require approval by the Facilities and Land Management Committee (F&LMC).
· TPC > $2 million but ≤ $4 million will require approval by the chair of the F&LMC.
· TPC ≤ $2 million will require approval by the university’s Chief Finance Officer (CFO) or designee.
If there has been a Material Change in the project since the Formal Project Approval, the Schematic Design approval levels shall be the same as the Formal Project Approval.
RATIONALE AND RECOMMENDATION
The existing UAA Science building was originally constructed in 1975. The current programs that are in Science are moving into the new Integrated Science Building in August 2009. Science programs from BMH, and ENG that did not fit into ISB will be moving into Science.
The new program will include provide 8 instructional labs, 4 research labs, 27 offices and other support spaces for Physics, Astronomy, Biology, Geology, Life Sciences and Math.
BUILDING SITE
The existing building is situated along the campus “spine” and connected by walkways to the engineering building toward the west (on the other side of University Drive) and the Parking Garage to the east. Little site development is expected but there will be some minor site modifications required at entries, for utility (electrical service) upgrades, and other minor upgrades to the exterior of the building.
EXTERIOR DESIGN OF THE BUILDING
This is an existing facility that has a design typical of the 1970’s. The existing building has insulated metal vertical panels with “strip” aluminum windows and is fairly monolithic. The design of the new exterior was primarily focused on a functional upgrade to improve the thermal performance of the exterior building envelope by eliminating window openings where they are either not required for the program, or where program requirements were such that removal of most or all of the existing windows best suits program needs. Removal/replacement of existing windows and infilling areas of exterior wall provides a unique opportunity to improve the appearance of the building, in addition to the functional upgrade. While at complete renovation of the exterior shell of the building is beyond the scope of the project, the new work will significantly improve both the thermal envelope of the building and the aesthetic qualities of it.
New building entries on the south, north, and east elevations will be provided with new doors and sidelights, and a new covered canopy provided on the north entry. New building arctic entry vestibules will also be provided at the primary entrance on the north. Some of the exterior panels at the north entry are damaged, so new panels are being provided, which also improve the appearance of the revised entry. The entry design is intended to assist students in “wayfinding” by delineating the building entries, as well as encourage use of the pedestrian walkway “spine” by creating more inviting and visible entries.
A new mechanical outside air intake is required. Currently, the air intake is located on the west side of the building under the pedestrian overpass directly adjacent to University Drive, and consequently drawing vehicle exhaust into the building’s mechanical system. The new design proposes a shaft enclosure extending up through the interior of the building and above the roofline; drawing air from above and bringing it down and into the mechanical room, located on the ground level at its current location. This will eliminate the current deficiency of bringing exhaust fumes into the building and will improve the air quality of the building. It also provides an architectural design element that is articulated on the exterior of the building, improving the building appearance.
A new exterior entry to the building is being provided on the east side of the building to accommodate field gear storage area serving all of the departments. The articulation of the entry is downplayed because this is not a primary entrance, and we do not want to draw attention to it.
PRINCIPAL MATERIALS
The primary exterior materials of the exterior of the building will be a combination of re-use of the existing insulated metal panels (mostly on the upper portion of the building), new textured metal insulated metal panels and a proprietary exterior “Swisspearl” Fiber-Reinforced Cementitious Panel System manufactured by Pacific Architectural Products. These materials will be used in a composition that will add visual interest and some variation to the existing monolithic appearance.
The general architectural approach for interior construction will be to retain many of the existing interior walls and the existing ceiling suspension grid. The existing ceiling tile and lighting fixtures will be removed and replaced with new tile and lighting. Where necessary for mechanical or electrical work, minor areas of the ceiling grid may be removed and new grid elements installed. Architectural floor finishes will be removed and new finishes provided throughout.
Where new walls are required, the new interior wall systems will consist primarily of metal stud assemblies with painted gypsum wallboard finish in most of the office areas, laboratories, and other program areas. Additionally, more highly durable finishes will be used in the common use areas, such as corridors and student gathering areas.
New interior door frames will be of aluminum frame construction, to be consistent with some of the newer facilities on campus. Doors will be wood construction with clear wood finish. Where appropriate, interior side lights will be used to share exterior natural light to interior spaces. Where privacy is required, frosted or fritted glass will be used so that both privacy and shared natural light are possible. Interior finishes of program spaces are detailed in the space data sheets included with the building program documents.