HOBSONSBAY INTERNATIONAL FRIENDSHIP ASSOCIATION
GUIDELINES FOR STUDENTS
1.Finance
It is expected that the students participating in this program will contribute $1,000to the cost of their visit to Anjo. The Association will cover the remaining cost of flights to and from Japan. The applicant/family will be responsible for the payment of travel insurance as arranged by the Association. Accommodation and meals whilst in Japan are met by the host family and the Anjo Friendship Association. Expenditure on personal items and activities not arranged by HBIFA are to be met by the families. Eg:activities on free days. HBIFA will cover arranged excursion costs for both the HobsonsBay and Anjo exchange participants. Participant’s family members who wish to attend any organised activities will be required to pay accordingly if required.The Association has its own Public Liability Insurance which covers all members of HBIFA, including the new student & Chaperon delegation.
2.Languages
It is not a requirement when applying for this program, to be able to speak or be studying Japanese. To ensure the optimum experience is gained from this exchange, the successful applicants will be required to participate in a program to prepare a performance and a speech in the Japanese language. This program will be arranged free of charge by the Association and it is mandatory that all successful applicants participate during a 10 week period from April to June.
3.Smoking/Alcohol
All students selected for this program will, in effect, be an ambassador of HobsonsBay. Accordingly, students will therefore be expected to maintain a high standard of behaviour and any partaking of cigarettes and alcohol is strictly forbidden.
4.Age
The ideal age for students to be considered for this program is 14 -17 years of age (years 9, 10 and 11). Students older or younger will be considered but preference will be given to those students falling within the preferred age bracket.
5.Police Checks for Successful Applicants
A Working With Children Check form must be completed by any person 18 years and over within the household and a receipt provided to the Secretary of the Hobsons Bay International Friendship Association.
Please Note
If you require further information in regard to these activities/costs, please phone the Student Exchange Co-Ordinator – John Whittington on 9397 1928 or 0402 520 424. Additional information will be provided at interview, and successful applicants will be briefed on other relevant details as soon as possible in the weeks following the completion of all interviews.
HOBSONSBAY INTERNATIONAL FRIENDSHIP ASSOCIATION
INFORMATION SHEET FOR STUDENTS
In October 1988, the City of Altona formalised a sister city agreement with the City of Anjo, Japan and signed a further agreement under the City of Hobsons Bay after the amalgamation of the former Cities of Altona and Williamstown. The common objective of the two cities is to develop friendship and goodwill and, through the sharing of information, promote a deeper understanding between the nations of Australia and Japan.
As a result of the first signing of the sister city agreement with the City of Anjo, the Altona International Friendship Association was formed and then the name changed to the Hobsons Bay International Friendship Association when the second agreement was signed. To date one of the main functions of the Association is the Student Exchange Program which provides the opportunity for students in HobsonsBay to experience at first hand, the culture and lifestyle of countries other than Australia. The Association also conducts a Cultural Exchange Program where a piece of art is donated to Anjo from various artists within HobsonsBay and likewise from Anjo every three years. A citizen delegation also visits HobsonsBay every three years where members of the Association offer homestay accommodation.
Four students and a chaperon are chosen each year and the Association prepares the students and chaperon by giving them the opportunity to participate in a Preparation course to prepare a speech and Performance in Japanese . The students applying must be between 14 and 17 years of age and residents of HobsonsBay. The chaperon, however, must work or live in HobsonsBay to be eligible.
The successful applicant will provide homestay for the Japanese student during his/her stay in HobsonsBay from approximately late June – early July. The return visit to Anjo is expected to be late July early August.
The Association has successfully conducted student exchange programs since 1989 enabling our young people to experience at first hand Japanese customs and cultures. While the Japanese students and chaperon are in HobsonsBay for two weeks, the Association prepares their itinerary and it is expected that our students and chaperon will participate in all Hobsons Bay International Friendship Association arranged and privately arranged activities together with their families.
HOBSONSBAY INTERNATIONAL FRIENDSHIP ASSOCIATION
APPLICATION FOR STUDENT EXCHANGE PROGRAM - 2018(To be completed and submitted toJohn Whittington, StudentExchange Co-Ordinator, Hobsons Bay International Friendship Association,C/-City Of Hobsons Bay Corporate Centre, 115 Civic Parade, Altona. Closingdate for applications is FRIDAY 27th October2017. For any further enquiries, please contact John Whittington on 0402 520 424.
(Attach a recent head and shoulders passport or school photo in this space)
Name:Sex: (Male/Female)
(Surname)(Legal Given Names
Address:
(No.)(Street)(City)(Postcode)
Telephone: (H)Email:
(M)______
Date of Birth:Place of Birth:
(City)(State)(Country)
Australian Citizen: Yes/NoCurrent Passport Holder: Yes/No
Do You Have Any Dietary Requirements/Allergies?YES/NO
If so, please list
Names of Parents (Father & Mother) or Legal Guardians:
Father's Name: Mother’s Name: Address: Address:
Age:Age:
Occupation:Occupation:
Home Telephone:Home Telephone:
Mobile Telephone:Mobile Telephone:
Emergency Telephone:Emergency Telephone:
Email: Email:
Dear Parents do you give permission for the HBIFA to use your Childs photo for Advertising in the paper and on our WEB site. YES/NO
Signed______
**Only complete applications will be considered. Please ensure that you have filled in ALL contact details.
Brothers and Sisters:Sex: M/F:Age:Occupation:Living at
(First Name)Home?
Yes/No
Yes/No
Yes/No
Yes/No
1.What expectations do you have of a visit to Japan and what benefits do you think you would gain from participating in the program:
2.What experiences, if any, have you had with international food and customs etc?
3.How would you try to communicate with your host family if they are unable to speak English?
4.Please provide information (not to exceed 200 words), describing how you would describe HobsonsBay to a group in Anjo. Please attach it to this application.
5.How do you think this trip will benefit you?
6.While hosting your Japanese guest what places of interest would you like to show them?
7.What type of interests/activities would you like to share with your Japanese guest?
8.What organisations/groups/part-time jobs are you involved with at the moment and how much time do you dedicate to them?
(Duration) / Community/Group
(Duration) / Part-time Work
(Duration)
Monday / Basketball from 4.00 pm – 6.00 pm
Tuesday / Dancing from 6.00 pm – 8.00 pm
Wednesday / KFC from 4.00 pm – 8.00 pm
(The table below will assist you in providing these details. The table above is an example only.
Sport(Duration) / Community/Group
(Duration) / Part-time Work
(Duration)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Please describe your involvement with the above activity:
9. When in Japan what would you like to see and do.------
10. What food do you like------
------
------
11. Do you have any food that you dislike.------
------
You will be required to participate in all activities associated with this program in a positive manner.
If you are involved in any sporting organisations, group or work commitments, you are required to make the necessary arrangements to ensure you participate in all activities arranged by the Association during the visit of the Japanese exchange students (approximate date is from(June /July 2018)School Holidays and during the preparation lessons from April – June 2018
I have read the information sheet and guidelines for this position and understand and accept the obligations and costs associated with this position.
Signature of StudentDate
To the Parent/Guardian: By signing this application, you are consenting to complete a Working With Children Check form (sample attached) which includes a police check for any person 18 years and over within the household of the successful applicant. This is a free service undertaken through Australia Post.
I have read the information sheet and guidelines for this position and understand and accept the obligations and ALLcosts associated with this position.
Signature of Parent/GuardianDate
APPLICANT'S SCHOOL REPORT
Name and Address of your school:
Current Year Level:
12.What responsibilities have you had at school? (Clubs, offices, etc.)
13.Sporting and cultural activities (describing degree of ability in each)
14.Recommendation by School Principal or Level Co-Ordinator:
Signature of Principal/Level Co-Ordinator:Date
APPLICANT'S PERSONAL BACKGROUND
15.List any other information that will enable a better assessment to be made of your potential as an "Ambassador" for your country (e.g. achievements, awards, talents, involvement in the community of HobsonsBayetc.)
16.How would you assess your health (both past and current):
17.If you are selected you will be required to host a student (male or female) from our sister city, Anjo. Is your family agreeable to this? and is accommodation a problem?
Referees:
Please provide the names of two confidential referees:
Name:
Address:
Telephone No:
Referees' Comments:
Name:
Address:
Telephone No:
Referees' Comments: