Polk County Positive Support Network

Attendance: Maria Walker, Tiffany Steenblock, Megan Klier, Jacque Bittner, Angela Wacker, Susan Martin

PBS Board Meeting:June 14, 2016

To do:

  • Tonier Cain: what do we need to do for preparation?

We can use her for TA anyway we want. Believe we will have 10 people for the PBS TA piece. Maria will look into getting a smaller room at the Events Center or will find a different off site. The Board and Academy will meet on June 28th in room 2 at 3pm to plan out the details of the TA. Members are supposed to come with ideas, questions, and develop a plan action.

  • July Quarterly network meeting. Ideas we’d discussed:
  • Three new team members will be joining. Megan will do their introduction, BMC, Strong Foundations and COC.
  • Explain networking for group discussion, not board member giving info
  • Topic ideas: brainstorming around challenging client situations and dual diagnosis, self-care, generational differences in the workplace, organizational health – “The Advantage” book.
  • Strategic Plan report: goals for this year and Academy Report will do this at the October Q meeting.
  • Agency success story: Jacque will reach out to LSI to see if they have a success story to share.
  • Discussed options for asking members who are attending the John Rafelle training to present information learned at the training. Marie will ask a couple members from the training if they are interested in presenting on the 15th.
  • Susan will do a 10-15 minute presentation the “Advantage” book for a short training.
  • Ice breaker activity- Tiffany will find a ice breaker and lead the group.
  • Academy report & committee structure: Review the Academy structure, including creating job descriptions for chairs. Maria found the policy and procedure for the Committee Memberships and responsibilities. Review addition of members to the Academy. Will keep the members present and when any current members leave we would open a nomination for additional members. The board will support passing along the opening. For the chair positions, the current academy members will nominate the next chair. The chair positions will be a two year term. If the chair or co- chair leaves in the middle of their term the other chair would take over and a replacement chair or co -chair would be nominated by the Academy. The Chair and co-chair should be submitting the annual report to the Board. Maria will talk with Academy about the need for Donna (PCHS) to come to meetings to assist with the organizational piece of things. Donna would be more of a support person to the Academy. For the qualifications of Chairs for Academy would prefer someone who has been through the Leadership Academy. Other things to consider: would look for someone who is able to make a commitment, have supervisor approval for attendance, and desire to help with training. If a chair or vice chair were not meeting expectations the Board would have the right to remove the chair or vice chair by majority vote.
  • Review screening for new PBSN entities: Move this to next Board meeting.
  • Review adjusted on-boarding documents based on previous Board discussion
  • Discuss the idea of “core” PBS Network member agencies versus “extended” member agencies/networks. The Board will use consider our vision when determining how a “core” versus “extended” membership might look.
  • Discussion during previous Board meeting considered “extended” members may be entities that associate with disability services but have different philosophies or different primary stakeholders. Examples: criminal justice system, school system, etc.
  • Breakfast to welcoming to the 2 new agencies. Date/time/location?- Megan will reach out to the contacts at BMC, COC, and Strong Foundations to make introductions and ask preference on get to know you lunch or breakfast on either July 15th, or August 5th. Megan will then let the other Board members know date.

Jacque will be liason for Strong Foundations, Angela for COC and Tiffany for BMC.

Susan brought up the question for discussion on keeping the past President of the Board on for 1 year as an additional Board member for support and transition. The Board will discuss and vote on this next month. The Board would need to vote to change the Policies and By Laws to reflect this.

  • Calendar items:
  • June: none
  • July:
  • Contracts go out to agencies. When agencies return their contracts, they will include the assessment that their PBS Team uses to develop their Strategic Plan, as well as their Strategic Plan—due back by 9/30/16. This will fulfill the state requirement that regions are following best practices.
  • Discuss and vote on changing Board terms to include having the President stay on for one year after their term ends.
  • August:
  • Solicit Officer Nominations
  • Update board calendar and timeline
  • Board retreat agenda presented
  • Receive annual report from Academy
  • Update PBSN Strategic Plan and add Academy report to it

Next Board meeting: July 12, 2016, 2:30 – 4pm

Megan adjourned the meeting at 4p.

Respectfully submitted, Angela Wacker