Award Coversheet

Version 2.1

September 25, 2013

Award Coversheet – Instructions for Use

At Award Setup

  1. After receiving the eNOA, the Post-Award specialist will create a new coversheet and enter the following information on the coversheet:
  2. Administrative data
  3. Financial data
  4. Non-financial information
  5. Subcontract information (as applicable)
  1. The Post-Award Specialist will upload the form to the RASunit’s network drive

During the Award Management Phase

  1. The Post-Award Specialistassigned to the award should complete the Award History when any of the following occur:

Activity / Date Initiated / Date Final
Award Setup / Setup initiated / Setup completed
No Cost Extension / NCE requested / NCE approved/denied
Continuation / Continuation requested / Continuation approved/denied
CAS Exception / Exception requested / Exception approved/denied
Carryover / Carryover requested / Carryover approved/denied
Rebudgeting / Rebudget requested / Rebudget approved/denied
Changes in effort / Change requested / Change approved/denied
Add Compass Projects / Addition requested / Addition approved/denied
Project Hold / Hold requested / Hold approved/denied
PI Change / Change requested / Change approved/denied
Change in Scope / Change requested / Change approved/denied
Grant Transfer out of University / Transfer requested / Transfer approved/denied
Award Close-out / Close-out initiated / Close-out completed
SmartKey inactivated / Inactivation initiated / Inactivation completed
  1. The Award History page has six fields, all of which should be completed
  2. # - The number of the activity in the sequence
  3. Initials – The initials of the analyst who owns the activity
  4. Date initiated – The date an activity was initiated or the date a request was submitted.
  5. Activity – The name of the activity
  6. Follow-up – Date of any follow-up (insert all dates that apply)
  7. Date Final – Date an activity was completed and/or a request was approved/denied
  8. Comments – Any comments that are relevant to understanding the history of the award
  1. Each time the Award History is updated, the Post-Award Specialistwill upload a new version to the RAS unit’s network drive

Technical Notes

This form is a Word document. To add additional rows to tables:

  1. Place your cursor in the last row in the table
  1. Under the Table Tools ribbon, select the Layout tab
  1. Click Insert Below

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NOT FOR DISTRIBUTION OUTSIDE EMORY UNIVERSITY

Award Coversheet

PI Name:

Award Number:

COVERSHEET LAST UPDATED ON (MM/DD/YYY):

Administrative Data
Title:
Agency: / Award Reference:
Award Date: / Program:
Type: / CFDA:
Purpose:
Financial Data
Invoicing type: / Payment terms:
Financial Invoicing and Reporting Requirements
Frequency:
Format:
Submission Details:
Financial Restrictions
Cost Share:
Unallowables:
Carryover:
Budget Caps:
Budget Information
Budget Restrictions:
Re-budgeting Policy:
Effort Information
Effort Requirements for PI, Key Personnel, etc:
Non-Financial Information
Scientific Reporting Requirements
Frequency:
Format:
Submission Details:
Subcontract Information (complete as applicable; add rows as necessary)
Subcontract #1
Institution:
Institutional Contact:
Co-PI:
Subcontract #2
Institution:
Institutional Contact:
Co-PI:
Award History
(add rows as necessary)
# / Initials / Date Initiated / Activity / Follow-up / Date Final / Comments
1
2
3
4
5
6
7
8
9
10

fc

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NOT FOR DISTRIBUTION OUTSIDE EMORY UNIVERSITY