New Employee Information
Name: / Start Date:
Position: / Supervisor:
EUID: / EMPLID:
Pre-Arrival Procedures
  • Activate EUID and set password if necessary
/ Go to link
  • Complete Onboarding Tasks
/ Go to link sent in personal e-mail.
Arrival Procedures – To Be Completed by Supervisor & Employee
  • Verify I-9 Documents in HR
/ Go to EAD 280 – BRING ACCEPTABLE DOCUMENTS.
  • ePAR(Electronic Payroll Action Request) Setup
/ Your supervisor mustprocess the ePAR after I-9 documents are verified by HR.
  • ID Badge
/ Receive pertinent information & signature from supervisorand complete personal information on form. Take form to police station for photo located at 3600 Mattison Ave near the parking garage.
  • Building Access- Key
/ Receive pertinent information & signature from supervisor and complete personal information on form.Take form to police station, 3600 Mattison Ave near the parking garage.
  • Parking Permit
/ Purchase parking permit online. You will need to complete EUID activation prior to this.Print temporary permit after your purchase. Your sticker will be mailed to your home.
  • Phone
/ Verify phone number with supervisor.Voicemail Instructions
  • Review job description

RequiredTraining
  • IT Security Training Online Accounts Request
/ Security Training
  • Compliance Training – Reporting Child Abuse on Campus, HIPAA, Code of Ethics, Conflict of Interest, Medicare Compliance
/ Compliance Training
  • Safety Department Training – Active Shooter Training, Bloodborne Pathogens, Hazard Communication, General Safety Training, Infection Control
/ SafetyTraining
  • Preventing Discrimination and Harassment for Employees
/ Human Resources Training
  • New Employee Orientation
/ Orientation date can be found on your offer letter.
New Team Member Basics
  • Campus Map
/ HSC Campus Map
  • Mail Procedures
/ Discuss with supervisor.
  • Facilities Work Orders
/ Click Here for request.
  • Review Policies & Procedures
/ Review Institutional Policies Here
  • Time Record, & Application for Approval of Leave (Vacation, Sick Leave, Other)
/ Supervisorwillreviewleave policies and departmental process for reporting time & leave. Click here for forms.
  • Holidays/Campus Calendars
/ HSC Holiday Calendar
  • Training & Development
/ Click Here for Information
  • Staff Directories
/ You will appear in theHSC staff directory after yourePAR has been processed and could take several days to populate. You will need to enter your phone number and location information.
  • Personal Information - Enter Phone Numbers, Addresses, and Preferred Name
/ Login to MyHSC and select Personal Information.
  • HR Website
/ HR Website
  • HSC Faculty/Staff/Department Directories
/ Faculty & Staff Directory
  • Employee Self Service – View/Change Personal Information, View Paycheck, Direct Deposit, W-4, W-2, Benefits Summary, Leave Balances
/ To access your personal information login to MyHSC.
Review Personal Information Summary and edit as necessary.
Note:On Personal Address/Phone: Address1 is displayed on the Intranet only.
  • Enter it as (Example: EAD-XXX). Address2 is displayed on the Internet.
  • Enter this address the same or something more generic.
  • Enter cell phone number (if desired) and office phone number.
  • Select the office phone number to be the first contacted.
  • If you select cell phone number as first, it will be published on web automatically.

  • Computer Help – Help Desk, Enter Work Order
/ Click Here for any Help Desk & desktop support.
  • Classroom/Meeting Support
/ Click Here for any classroom or meeting support.
  • Organizational Charts
/ HSC Organizational Charts
Technology Basics
  • Equipment & Software
/ Order any that is needed. If there is a site license available complete work orderHere.
  • Printer/Copier/Scanner
/ For information clickHere.
  • Shared Drives/File Structure
/ Receive information on departmental usage from your supervisor.
  • Security and Network Overview
/ Receive information on departmental usage from your supervisor or representative. Supervisor will be notified when your security training is completed.
  • Wireless Access
/ Security Training Required
  • Wireless usage information
/ ITS HelpDesk
  • Internet Website Overview
/ UNTHSC Internet
  • Intranet Website Overview
/ UNTHSC Intranet
  • My HSC Portal overview
/ To access your personal information, click on the MyHSC portal.
  • Email Basics
/ Training is available or contact IT Help Desk with questions.
  • Mobile Device Setup
/ Click Here for information.
  • Calendar Sharing
/ Review with your supervisor any calendar sharing needs.
  • Canvas Access
/ CanvasLogin
  • Sign up for HSC emergency alert system
/ Red Alert can be found after logging into MYHSC.
Additional Resources
BSS 855-868-4357 (Payroll, Travel, Purchasing)
Campus Human Resources 817-735-2690
ITS Helpdesk 817-735-2192
Facilities – 817-735-2182
HSC Police – 817-735-2210

November 21, 2016Page 1 of 3