LPCA 28thConvention, Student Ambassador Agreement
Convention DatesMay 9-12, 2018 – Atlanta, GA
Volunteer Openings are open exclusively to LPCA student members
(Students/not licensed). Not eligible for CEs.
Please read the Ambassador Responsibilities and instructions and indicate your agreement on page 3.
Email your completed agreement no later than Friday, April 25,2018 to .
Ambassador Responsibilities and Instructions
Being an Ambassador at the convention is the best networking and leaning experiences you can get!
Effort has been made to assign you to the workshop that is your first choice for monitoring responsibilities. There is always the possibility that this assignment may change at the last minute. Please be flexible if necessary.Ambassadors are vital to the success of the convention. Thank you so much for taking your time and energy to help LPCA! We’re counting on you to be present and to fulfill your responsibilities in a professional manner.
Your responsibilities are as follows:
Prior to arriving at the convention
- It is required that you attend an ambassador orientation (Dates to be announced soon)
- Email your completed agreement (page 3 of this document) no later than Friday, April 25, 2018 to .
At the Atlanta Convention site
- Arrive at the LPCA Convention Officeat least 45 minutes before the workshop that you are monitoring is scheduled to begin.
- Sign in and pick up your name badge.
- (You will be asked to sign in and out each day you participate.)
- Pick up your assigned workshop packet:
- Packet will containconvention schedule,bio for the speaker(s), sign in sheets, evaluation forms, certificate(s) of appreciation for the speaker(s), and other monitoring instructions. (i.e., turn off cell phones; sign in for the workshop, etc.).
- Immediately go to the location of the workshop to introduce yourself to the speaker(s) and help set up the room, if needed.Be sure to verify how to pronounce the name(s) of the speaker(s).
- Ask if the speaker(s) needs your assistance (giving out handouts, getting water, etc).
- If the speaker(s) needs something from the hotel (temperature adjustment, additional chairs, AV equipment repair, additional copies of handouts etc.) immediately notify Gale or Tracy. Do not directly contact hotel staff.
Your workshop monitoring responsibilities
- Introduce the speaker(s). Tell the speaker(s) that you will introduce her/him/them and ask that they let you know when it is time to begin.
- Position yourself near the entrance of the room so you monitor the room, ensure attendees sign in, give out handouts, evaluation forms, etc.
- Collect the evaluation forms from attendees as they leave the room after the workshop is over. Place completed the evaluation forms in the envelope (packet) for that workshop.
- Thank the speaker(s) and present the certificate(s) of appreciation at the conclusion of the workshop.
- Tally Workshop Evaluationsand return them to the LPCA Convention office prior to leaving the hotel for the day. After the workshop, return to the LPCA Convention Office and tally the evaluation results using the form provided in the workshop packet. Then return all evaluation forms for the workshopback into the packet for that workshop.
- Return unused evaluation forms to the box to be used for other workshops.
To receive complimentary attendance to workshops
After completing your Ambassador assignment, you may attend an equivalent amount of time at the Convention.
- You must be on the Ambassador Schedule and have accumulated sufficient Ambassador credit. (Your Ambassador credit will be entered upon completion of each shift, and workshop attendance will be posted against it.)
- In the rare instance that you encounter a workshop which is at capacity, please respect the Paying Attendees and give up your seat. Let the registration desk or LPCA Staff know more chairs are needed so all including you can be seated.
- Each day that you are an Ambassador, sign in and sign out at the LPCA Convention Office.
Dress code
Professionalism is required.Please do not wear shorts/jeans andt-shirts when you are participating as an Ambassador.Workshops rooms are usually cold; bring a sweater, just in case.Remember, theprofessionals you meet at the convention could be your future employers.
In the event you are unable to participate
If a last-minute emergency arises and you are unable to fulfill your duties, please notify one of the following as noted below:
Gale Macke, LPCA Executive Director, ;
Please do not share these private numbers with anyone.
Questions
Contact the Student Ambassador Chairs:
or the LPCA Office, , 770-449-4547with any questions.
Return this completed form by email No Later Than, April 25, 2018.
Be sure to make a copy of this document for your information
AMBASSADOR AGREEMENT
- I (check one) ___ have ___have not reviewed the AmbassadorResponsibilities and Instructions and have read the information above.
- I (check one) ___ understand ___ do not understand workshops will be assigned on a first come first served basis.
- I (check one) ___ understand ___ do not understand that I will be required to attend an Ambassador orientation prior to the convention.
- I (check one) ___ agree ___do not agree with the terms of this Agreement and will let the Ambassador coordinator or the executive director know as soon as possible if I am unable to meet my responsibilities.
- I (check one) ___ will ___ will not be attending the Nancy Reeves Presidential Forum and Luncheon Friday May 11, 12:00pm – 1:45pm ($15 Lunch Ticket Required).
- I commit to be available to work the convention on the following dates/times:
Date: / Start Time: / End Time:
- I (check) ___ am a student member of LPCA (Ambassador Openings are open exclusively to LPCA student members).
Please PRINT your name ______
Please Sign Here ______(electronic signature accepted)
SCHOOL you are attending ______
Date Signed: ______
Cell Phone:______
Email Address: ______
Licensed Professional Counselors Association of GA, LPCA
3091 Governors Lake Drive NW, STE 570, Norcross, GA 30071
Phone 770-449-4547 Fax404-370-0006
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