Guests:Ken Burrus, Chris Linebarger, Steve Seki, Judy Yu

Regular Meeting

Instructional Services Council

November 9, 2004

Present:John Backes, Norma Goldstein, Phyllis Harris, Carol Henderson, Carla Hogan, Susan Hoyne, Gillian Lewis, Andrea Rye, Thalia Saplad, Don Schultz, Terry Taylor, Yvonne Terrell-Powell

Guests:Ken Burrus, Chris Linebarger, Steve Seki, Judy Yu

MINUTES

Deferred.

INTRODUCTION OF STEVE SEKI

Ken Burrus introduced Steve Seki, Shoreline’s new Athletic Success Manager/Baseball Coach (x4740). The primary objective when running an athletics program in community college system is to graduate student athletes. Many athletes are good enough to play at 4-year colleges, but are at risk academically and end up playing at the community college level for the first couple of years. Most major universities have a program in place that helps student athletes academically. This type of program is becoming common now at the community college level. This position has been the number one PPA priority item for the Athletics program for years, and Ken is excited to have Steve Seki on board.

Steve’s goal is to make sure (sophomore) athletes are eligible for their second year and leave Shoreline with a degree. He is the person who is in contact with instructors and the coaching staff and makes sure students succeed in the classroom. Steve conducts grade checks three times per quarter and keeps track of student progress as well as their attendance and behavior. If Steve cannot help a student out, he will find the proper resources.

Norma said Dutch Henry teaches a SIG with sports and encouraged everyone to think about this kind of curriculum development, which makes a big difference for students. John Backes said student athletes bring a nice cohort of students to campus and that their graduation success rate is a way to measure the success of the college. He recommended Deans have Steve Seki visit division meetings so faculty have an opportunity to meet him in person. Steve’s office is in Room 3033 and he can be reached at x4740.

ASSET RETEST PROPOSAL

Chris Linebarger distributed a proposal for an ASSET Retesting procedure that would bring us into compliance with the ACT’s ASSET Retesting Policy as well as into alignment with what other neighboring colleges are doing. She asked for input from ISC members. Currently students can take the test as many times as they like. Learning occurs with repetitive test taking, which creates an inaccurate assessment of abilities. The proposed procedure would limit students to taking it once in a 30-day period of time.

The ASSET test is a paper and pencil timed version of the placement test. It is losing favor among the assessment community, and it is expected people will shift to the COMPASS test. Many students feel they can only take the ASSET test because program information provided them does not indicate a choice. Updating program information is recommended.

The ISC supported the proposal and thought it would be helpful if Chris could visit division meetings to explain the procedures.

GED Fees. Chris presented a proposal to change GED fees. She will take this proposal to the Student Services Directors also. These fees are proposed to generate dollars for the self-supporting TestingCenter.

1. Add a $15 fee per test for those students who started testing at another community college to cover expenses we have to pay.

2. Examinees receive one copy of their GED transcript free. Add a $5 fee for each additional copy.

3. Charge a $75 fee for individuals who began testing in another state and are finishing at SCC.

Concern was raised over item #1 because some didn’t want a fee to be a barrier if a student wants to finish testing at SCC and stay as our student. We are currently not charging students a range of other fees and foregoing substantial income to the college when they come to us. What is another $450 for these fees? Concern was voiced over what message we would send by charging fees for GED when we are not charging in other areas.

The response from the ISC was mixed. They would like to understand better and asked what the actual cost to the TestingCenter is and base it on cost recovery. Chris Linebarger will do research to find out the actual cost of administering each test.

ANNOUNCEMENTS/PROGRESS CHECKING

Carol Henderson clarified that in the future brief announcements will accompany Susan’s “flip chart checking.” On alternate ISC meeting dates the more time consuming “Progress and Celebrations” session will be held.

Norma Goldstein: Aura Rios-Erickson was asked to be on a National Academic Advising Association as a commissioner. Articulation possibilities with Cogswell is very strong. Sprindrift took an honorable mention at the Pacific Western Region Humanities Conference.

John Backes: Think about the video clip for your faculty and programs. You can script these up to three minutes and use them as a way of communicating with potential students, high schools and counselors.

Thalia Saplad: The committee convened for the Executive Director for International Programs position, chaired by Terry Taylor. International Education Week starts November 15-19, 2004.

Don Schultz: Don showed the ISC the $1,496,680 checked made out to SCC as a result of the grant from the Department of Labor for the automotive center. Judy Yu did a great job coordinating the event.

Terry Taylor: The search for a new Executive Director of International Education has begun. He is working on the Multicultural Studies tenure track faculty position.

Yvonne Terrell-Powell: The advising handbook will be out in conjunction with Professional Development activities presented by Alicia Zweifach and Joyce Fagel. Advising & Counseling is hoping to have an OAIII on board November 22. A & C is keeping minimum services while their offices are being remodeled.

Susan Hoyne: ARC committees are together and a new committee for the Mathematics position is forming. A demonstration was held of a new system where students can get laser pointers where audiences vote simultaneously.

Andrea Rye thanked everyone for scheduling meetings to present the PLA policy.

Phyllis Harris: The data express report conversion list is moving forward. The data express reports will go away March 23, except for those that have been converted.

Carla Hogan: Thanks to Norma Goldstein, a profitable meeting was held with the Professional Management program at Cogswell.

ENROLLMENT

Headcount stands at 8199 (15 behind last year); quarterly state FTEs are 4623 (245 behind); and we are 2.9% behind last year. Overall is 5260.4. Running Start stands at 151.6 (20.3 behind) and International is at 447.7 (28.2 ahead of last year). Winter Quarter registration starts this week. We are at 90.4% of our quarterly target and 37.9% of our annual target. Right now we are not making the state target. If we don’t meet that target, we will be looking at a budget cut. Deans discussed offering more Credit Express and late start classes. If Credit Express classes are added, Andrea cautioned that Deans would need to cut something else, especially if the Winter Quarter schedule was built too big. The Fall Quarter schedule does not indicate when registration occurs for Winter Quarter. Someone will share with PIO that it is a good idea to include Spring Quarter registration dates in the Winter Quarter schedule.

Recruitment of new students is primarily Cathy Chun’s area, but it is a widely shared responsibility. Our job here at ISC is to make sure there is a schedule of classes, and to match what we are offering with what students want. It is also the role of the Deans to look at low enrollment sections, cancel them, and use that funding to offer other classes that will go. Carol does not see the role of ISC as being the lead persons on recruitment.

Phyllis shares Running Start and International enrollment because the institution is counting on them heavily for income, and their numbers are important for us to track over time. There is a report (FTESRPT10) that will give FTEs by admin unit. That report would give an idea how individual divisions stand on enrollment. Phyllis noted that with the new reporting system in Actuate, we would be able to do a better job on enrollment comparisons. The ISC will need to decide what reports they want on a regular basis.

INSTRUCTION COMMISSION REPORT

• There is a new set of guidelines for College in the High School that will bring the whole state closer to what SCC has been practicing.
• Research was done at the state level for a report on students needing remedial courses, which will come out in December. This will be important for people who work in areas where we have at risk students and where we do support courses like English and Math.
• There is a new set of reciprocity guidelines and new guidelines from the Articulation and Transfer group that will deal with transfer degree electives.
• The state has a Major Ready Degree Pathways document to improve student transfer to baccalaureate institutions. This strategy is for transfer student success to prepare them better in terms of majors.
• A lot of work and progress has been made on common course numbering. There is a website open for feedback on their work plan. Carol will send the address via email. This will go before the Presidents’ committee on December 9, so there is a small window to comment on the plan.
• An online tool was developed at SSCC for Prof-Tech evaluation implementation, that we might want to implement here; the JUMC subcommittee will discuss it.
• There were proposals from UW-Bothell and UW-Tacoma to admit a limited number of freshmen. This is important to us because they usually start at the junior year. According to some community colleges, this is direct competition for those students. More details later.
• The Capital Planning cycle for 2007-09 is starting and we will be looking at where we want to position ourselves for new buildings.
• There is a statewide committee about the competitive grant process. Every year the state puts out small amounts of money and there is a lot of time spent on proposals to get the money. It looks like the process is costing the state system too much compared to the total amount of the grants. They are looking at revising and making the process simpler, and granting the dollars on a different basis.

Andrea reported that the Articulation & Transfer Group started out of a concern about articulation issues between community colleges and movement towards reciprocity. Community colleges formed the committee of people from instruction to discuss things on their own and come up with recommendations. She provided a one-page overview of what happened this year, and where the ATG is going. This report was given to the Instruction Commission to convince them the group was worthy to be in existence. The ATG came up with a recommendation that we look at how courses transfer and who decides how those courses transfer. The ICRC has the responsibility of looking at transfer issues. We had a process for years for having them consider courses that were on the restricted list. We found they dragged their feet. People who now sit on the ICRC representing 4-year schools are not involved in instruction. They do not have authority to agree on changes. The ATG decided they would propose a process where as a system we would look at courses that could be electives and make recommendations using criteria in the ICRC Handbook. This is based on pressure from legislators to look at how long we are asking students to go to college and whether they would be repeating courses.

Another new committee made up of 2- and 4-year representatives called JAOG is buying into this concept. We may have more to say on which courses end up on the restricted list statewide.

Andrea passed out the Draft Implementation Plan from the HECB on “Helping Transfer Students Earn Bachelor’s Degrees.” This is in line with our efforts to bring about major ready students from the community college system and to make sure 4-year schools are not blocking our efforts. This will give you an idea what their timelines are to move this issue forward.

Andrea also provided the ISC with WWU’s Academic Performance Reports for Summer Quarter 2004.

Carol pointed out that the document distributed called “CTC Inter-College Reciprocity Guidelines” would be a major change for the college. The guidelines on transfer degree electives will be passed at the Instruction Commission and will go on to the President’s group. Carol asked that this be delayed to give everyone a chance to discuss this with faculty on campus. We need to be talking about this. It guarantees reciprocity of these skills from the sending college. Of key interest to Shoreline is the information on the back under “Local Provisos” which states,

“The receiving college retains the right to impose unique, local prerequisite and graduation requirements. Such requirements might include learning communities/coordinated studies requirements, writing-intensive course requirements, diversity requirements, and physical education/health requirements.”

This is key for us because we have a PE and Multicultural requirement other colleges don’t necessarily have. We would still have rights to use our own graduation requirements, but would have to recognize people’s distribution requirements.

This reciprocity document recognizes other institutions, and is a collegial way for institutions to look at each other. This is happening on a local basis. Across the nation institutions are doing this because we have put up many barriers for students.

Carol explained that as a frequent transfer-in college in the system, Shoreline stands to benefit from this. There will be concerns on the part of faculty, and Carol wants to make sure before this is moved on at the state level that faculty here have a chance to discuss it at upcoming division meetings and at the Faculty Senate Council. The Instruction Commission will be considering this at the February 17 meeting. Between now and then, the divisions have an opportunity to discuss it. This is intended to provide a smooth pathway for transfer students to 4-year institutions.

Yvonne added that this appears to be in line with the National Articulation Transfer Network. Colleges should begin to make decisions themselves before the schools are caught up in a mandate from the legislature. This is a move to prevent that.

DL COURSE DEVELOPMENT

John Backes identified six courses in an October 27, 2004 memo to the ISC that remain recommended from the original list for online development:

Business Administration 100English 201

Criminal Justice 238Music 107

Education 101VCT 124/125

He asked the ISC if they want to stick to this list, or if they want to add or subtract courses that may now have strong faculty and administrative support. He also provided a spreadsheet of courses that have been funded and paid so the ISC could see what has been done in the past two or three years. The contract states administrative intent is to offer five. Carol added that it has been our strategy to offer very specific courses in an effort to complete degrees and target critical courses. She is now hearing requests that we convert one or two general courses to offer online.

Terry requested Psych 100 be added to the list, and Gillian believed there is an HCI course to add. This matter will be tabled to give the Deans an opportunity to discuss with their program chairs.

CLASSROOM TECHNICAL STANDARDS

John Backes distributed a copy of the proposed changes for Classroom Technology Standards drafted in an effort to manage conversations about the different types of mediated classrooms. John described the different kinds of classrooms to the ISC, and explained that we are at the maximum in total number of Internet connectivity lines. Not all rooms have a turned on jack. It costs a lot of money to buy hubs. John hopes when equipment requests are considered this year that we think about this issue. What can we do to assist TSS in an effort to get all rooms connected so they are hot all the time?

Once we settle in on talking about the rooms in the same way, we can generate a list of rooms based on codes. If this makes sense, then we can start to manage classrooms when we have equipment discussions. John suggested Deans look at their areas in terms of physical distribution of these classrooms. He wants to have the rooms distributed across campus so people have real access to them. We also need to spread our focus to bring every room up to the basic standards. A database is being built and double checked against inventory. When we implement the room scheduling software, we want accurate information. Classroom Technical Standards will be discussed further at the next meeting.

RESPONSIBILITY FOR PART-TIME FACULTY OFFICES

Deferred

PRESIDENT’S LEADERSHIP TEAM UPDATE

The plan for the November 19 all-campus meeting has been revised. More information will be provided.

COMMUNICATIONS ITEMS

• Distribution requirements (reciprocity)
• DL course information
• Classroom standards
• November 19 meeting

Meeting adjourned 11:06 a.m.

Minutes recorded by

Kerry Fondren

1