NVFSC Board Meeting Minutes

October 10th, 2016; 7:00 pm

Duffy’s Tavern in Boalsburg

NVFSC Board Members in Attendance: John Kalbach, Laura Biggs, Cari Gustafson, Cathy Holsing, Tina Konrath, Krista Miller, Wendy Pearson, Jess Shulik, and Steve Tingley

Absent: Gary Mitchell, Rachel DeRosa

The meeting was called to order by John Kalbach at 7:04 p.m.

I.  Approval of minutes from September 12th, 2016 meeting.

a)  Wendy Pearson motioned to approve the September 12, 2016 NVFSC Meeting Minutes; Cathy Holsing 2nds the motion; all in favor.

II.  Treasurer Report – Steve Tingley

a)  Cathy Holsing motioned to approve the Treasurer’s report for September 2016; Laura Biggs 2nds the motion; all in favor.

b)  PSFSC bank accounts were closed at the end of September.

c)  D&O insurance changed to NVFSC

d)  Additional expenditures in 2015/2016 were most likely from late spring 2015 ice that was not billed and paid out until the 2015/2016 season.

III.  Name Change Committee Progress – Gary, Wendy, John, Cari

a.  Question of incorporation

  1. Mr. Mark Sackett, Wigfield & Assoc. informed us that organizations with over $25,000 in cash flow need to register with the state of PA, but the IRS threshold is $50,000. PA registration does not cost any money and essentially lists us as a non-profit on a state website. Incorporation will not alter the way we pay federal taxes. The IRS may require new paperwork if we incorporate. Liability would be the biggest difference in deciding to incorporate so we need to check with our insurance provider to learn about our coverage (Gary).

b.  Status of NVFSU Website/Facebook/etc.

  1. Steve Tingley motioned to adopt the communication policy; Laura 2nds the motion; all in favor
  2. Website – John, Krista, and Rachel are meeting to revise the website
  3. Need to set up email using nittanyvalleyfsc.org, then can set up dropbox and instagram accounts
  4. Discussion of communication schedule, newsletter, etc tabled for next meeting.

IV.  Abby Yeagley Memorial Fund: Gary

a.  Scholarships provided, two accepted, third remains a question. Issue is requirement that skaters represent NVFSC at all competitions. Skaters cannot represent NVFSC at ISI competitions. The board saw four ways to resolve the issue, and refers the issue back to the AYMF committee for decision:

  1. Skaters required to represent Pegula Ice Arena at ISI competitions
  2. Skaters required to skate as individuals at ISI competitions
  3. Remove any ISI requirements from scholarship as NVFSC is a USFS club
  4. Skaters who compete ISI are not eligible for the scholarship

b.  Steve noted that more money was awarded out of the fund this year than is typical

V.  Jacket and Clothing Orders, Status - Cari & John

a)  Lululemon jackets will be ready this week; Jammin jackets will be ready in November.

b)  Steve has followed up about the jacket donation, which should be received shortly. Questions about whether the donor desires to remain anonymous, and if the club should recognize the donor with a gift.

c)  Concession shirt screen printing has cracked after washing. Cari will follow up with Collegiate Pride before we put out a clothing order through them.

VI.  Membership report – Cathy Holsing

a)  We have 70 members, two of them being new beginners.

VII.  Ice Offer for 2016-2017 Season:

a.  Subscriptions – 20 skaters, ice is well attended on a regular basis

b.  Beginners program began on Oct. 9th. There are 4 beginners (3 new, one repeat). It is ok to repeat beginner ice if skater is in Freeskate 2 or lower. A skater must buy a full subscription once in Freeskate 3. Freeskate 2 skaters can do either beginner or full subscription. Beginner skaters can have a lesson during beginner ice, but not during other club ice time.

c.  Ice monitors – tabled

VIII.  Fundraising

a)  Sweet Frog fundraiser is set up for Oct 19th. A Facebook event has been created, please invite your facebook friends to the event. Sweetfrog closes at 9pm so club skaters will need to go between rink and club ice.

IX.  Secretary’s Report – Krista

a.  Board clearances – One board member still obtaining state clearances; one board member’s annual PSU child abuse training expires in Oct., and another board member in Nov.

b.  Coaches Code of Ethics report – One coach was allowed to coach on club ice without being approved. Krista will follow up with the coach, and the coach will not be allowed to coach on club ice until all documentation is received. Krista will replace the lost Approved Coaches List for the rink binder. Suggestion that the coaching requirements be published on the website for parents, as well as a list of approved coaches.

X.  Skating Community Building & Marketing – Jess Shulik & Cari

a)  Skater Spotlight – waiting on pictures to complete the next spotlight.

b)  State College Homecoming Parade – participation by club/rink was a success. Skaters handed out Holiday show flyers

c)  Beginner program skaters received welcome signs from club skaters. Suggestion to have three club skaters give the new beginner skaters their bags.

d)  Idea for holiday gift exchange. Cari will look for a volunteer to organize.

XI.  Used Skate Sale (Nov. 15 & 18 in 2015) – Planning

a)  Gary should confirm dates with the rink (Nov. 13th and 16th).

b)  Laura and Tina will organize. Check with Lindsey Cramer and Ann Thompson to assist.

XII.  Holiday Ice Show (Sunday, Dec. 11th, 2:00-4:00 pm)

a)  Keep same price structure as last year (for skater entries), and keep same ticket price as last year ($5).

b)  John will create the form to distribute the week of Oct. 17th. Jess will collect the forms and create the running order. Deadline for entries is Nov. 20, with a blurb on the application about how to handle too many applications.

XIII.  New items not covered in this agenda

a)  Pegula will be hosting a National Skating Month event on January 7, 2017. The rink welcomes ideas and collaboration for this event. If there is interest in having skaters perform, we will need to request a sanction

b)  Non-skating cast party for holiday ice show – Penn Skates may be a fun and affordable option. Tina will look into it.

XIV.  Date of next meeting: Monday, November 14, 2016 at 7:00pm at Duffy’s Tavern.

XV.  Steve Tingley motioned to adjourn the meeting; Tina Konrath 2nds the motion; the meeting was adjourned at 9:08pm.

Respectfully submitted,

Krista Miller

NVFSC Secretary

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