Information and Privacy Policy Secretariat

QUARTERLY REPORT

RETURN TO:

Information and Privacy Policy Secretariat

130 - 200 Vaughan St., Winnipeg MB R3C 1T5

Fax: 948-2008

DUE DATE: Jan. 31, Apr 30, July 31, Oct 31.

FOR INSTRUCTIONS ON COMPLETING THIS REPORT, CONSULT THE FIPPA RESOURCE MANUAL CHAPTER 9 OR CALL 945-3445.

Name of Public Body:
Year: / Quarter: Jan-Mar.  April-June  July-Sept.  Oct.-Dec. 

1.NUMBER OF NEW APPLICATIONS RECEIVED THIS QUARTER:* ______

Type of Applicant / Number / Source / Number
Private Citizens / Winnipeg
Organizations & Businesses / Outside Winnipeg
Media / Outside Manitoba
Political Parties

2.APPLICATIONS PROCESSED*

Personal Information / General Information / Total
2.1 / Received this Quarter
2.2 / Brought Forward to this Quarter
2.3 / Subtotal (Add 2.1 and 2.2)
2.4 / Carried Forward to Next Quarter
2.5 / Withdrawn / Abandoned/Out of Scope/ Publicly Available
2.6 / Subtotal (Add 2.4 and 2.5)
2.7 / Total Processed This Quarter (Subtract 2.6 from 2.3)

*Applications transferred to another public body should not be included, to avoid double counting.

3.ACCESS DECISIONS

Personal Info / General Info / Total
3.1 / Access Granted
3.2 / Access Partly Granted
3.3 / Access Denied
3.4 / Record Does Not Exist
3.5 / Refused to Confirm or Deny Existence of a Record
3.6 / Incomprehensible, frivolous or vexatious, repetitive, systematic, unreasonable interference, abuse of right, already provided
3.7 / Total (Should equal totals in 2.7)

4.USE OF EXCEPTIONS

FIPPA / Mandatory Exceptions / Number of Applications in which Exception was used
s. 17 / Disclosure harmful to a third party’s privacy
s. 18 / Disclosure harmful to business interests of a third party
s. 19 / Cabinet confidences
s. 20 / Information provided by another government
Discretionary Exceptions
s. 21 / Disclosure harmful to relations between Manitoba and other governments
s. 22 / Local public body confidences
s. 23 / Advice to a public body
s. 24 / Disclosure harmful to individuals or public safety
s. 25 / Disclosure harmful to law enforcement or legal proceedings
s. 26 / Disclosure harmful to security of property
s. 27 / Solicitor-client privilege
s. 28 / Disclosure harmful to economic and other interests of a public body
s. 29 / Testing procedures, tests and audits
s. 30 / Disclosure harmful to confidential evaluations
s. 31 / Disclosure harmful to conservation of heritage resources & life forms
s. 32 / Information that will be available to the public

5.RESPONSE TIME

Personal Information / General Information / Total
5.1 / Within 30 days
5.2 / Within 30 - 60 days:
5.2.1 / Met an extension taken under s.15
5.2.2 / Did not meet an extension taken under s. 15
5.2.3 / Did not take an extension
5.3 / More than 60 days:
5.3.1 / Met an extension authorized by the Ombudsman’s Office
5.3.2 / Did not meet an extension authorized by the Ombudsman’s Office
5.3.3 / Did not take an extension
5.4 / Number of responses that were “on time”
(5.1+5.2.1+5.3.1)
5.5 / Total (5.1+all 5.2+all 5.3)
Should equal totals in 2.7 and 3.7

6.FEES COLLECTED

Personal Information / General Information / Total
6.1 / Search and Preparation Fees / $ / $ / $
6.2 / Computer Programming and Data Processing Fees / $ / $ / $
6.3 / Copying Fees / $ / $ / $

7.FEE WAIVERS

Regulation
Subsection / Provision / Number of Applications in which Fees Waived / Amount of Fees Waived
s. 9(1)(a) / Unreasonable financial hardship / $
s. 9(1)(b) / Request for applicant’s personal information and reasonable and fair to waive / $
s. 9(1)(c) / Record relates to a matter of public interest concerning public health or safety or environment / $
Total / $

8.PUBLIC BODY’S total COSTS

8.1.1Total COSTS – PROCESSING OF NON-BLANKET REQUESTS

(Separate out Legal Costs)

Type of Information / # / Total Costs / Total Hours / Legal Cost
Personal Information – one’s own / $ / $

General Information

Private Citizens

Organizations & Businesses

Media

Political Parties

/ $
$
$
$ / $
$
$
$

8.2TOTAL COSTS – PROCESSING OF BLANKET REQUESTS

(Government departments only);(Separate out Legal Costs)

Source of Blanket Request / # / Total Costs / Total Hours / Legal Costs
Private Citizens / $ / $
Organizations & Businesses / $ / $
Media / $ / $
Political Parties / $ / $

8.3TOTAL COST OF COMPUTER PROGRAMMING / DATA PROCESSING

Type of Information / Internal Programming/
Data Processing / External Programming/
Data Processing / Total
Personal Information / $ / $ / $
General Information / $ / $ / $

8.4TOTAL COST OF COPYING RECORDS TO GIVE TO THE APPLICANT

Type of Information / Copying Cost
Personal Information / $
General Information / $

9.NUMBER OF CORRECTIONS OF PERSONAL INFORMATION

Number of Requests / Number of Corrections Made / Number of Correction Requests Added to the Record

10.NUMBER OF NEW COMPLAINTS TO OMBUDSMAN, APPEALS TO COURT AND REVIEWS

TO ADJUDICATOR

Access
(FIPPA Pt 2) / Privacy
(FIPPA Pt 3) / Total
New complaints to Ombudsman’s Office
New appeals filed in Court of Queen’s Bench
Reviews to the Adjudicator

11.NUMBER OF NEW INVESTIGATIONS INITIATED BY OMBUDSMAN

Number

Type of Issue (Access, Privacy, Destruction of Records, Security)

New Investigations

COST OF RESPONDING TO OMBUDSMAN’S INVESTIGATIONS, COURT APPEALS

AND ADJUDICATOR’S REVIEWSTHIS QUARTER (Staff time and legal costs)

Type /

Access

Protection of Privacy

/ Other
Ombudsman’s Office Investigations / $ / $ / $
Queen’s Bench Appeals / $ / $ / $
Adjudicator’s Reviews

______

Name of Access and Privacy OfficerSignature of Officer

(Printed)

______

TelephoneDate