STATUTORY POLICIES, DOCUMENTS ANDINFORMATION REQUIRED BY SCHOOLS

CHECKLIST FOR COMMUNITY, VOLUNTARY CONTROLLED, VOLUNTARY AIDED AND FOUNDATIONSCHOOLS

No / Policy / Document /Information / Review Cycle / Responsibility with / or Delegated to / Last Review / Next
Review / Further Information
Section 1: Statutory – must be posted on school web-site
Accessibility Plan / Every 3 years / Advice available from SEN team 01392 287233
Admission Arrangements / Annual / Website could signpost to LA admission procedures. In Devon this is
Admissions Policy
VA/Foundation (including Trust) schools only / Annual / Policy advice from Devon Admissions team:

Behaviour Principles / Full Governing Board or a committee / A statement of principles to help the headteacher determine the School’s behaviour policy:
Behaviour Policy / Headteacher / Guidance available at:
Charging and Remissions Policy / Annual / Guidance available at:

Child Protection (or Safeguarding) Policy / Annual / Full Governing Board / Model available from Babcock LDP updated August 2016

Complaints procedure / Model available on request from Babcock LDP. Additional guidance also available from the DfE at:
Contact name, address, telephone number of school & name of person to address enquiries
Curriculum - information about / Requirementto publish key curriculum information:
  • the content of the curriculum by academic year and subject
  • how parents (including prospective parents) can obtain further information in relation to the curriculum
  • Key Stage 1 phonics and reading schemes in operation
  • Key Stage 4 list of courses leading to GCSE
  • Key Stage 4 list of other courses offered and the qualifications that may be acquired.

Equality Information and/or Policy
(to comply with Public Sector Equality Duty) / 4 years / Guidance and model policy from Babcock LDP:
Equality Objectives / 4 years / Governing bodies are required to draw up and publish equality objectives every four years and annually publish information demonstrating how they are meeting the aims of the equality duty.
Governor and Associate member information / ongoing / The information schools should publish, as a minimum:
•the structure and remit of the governing body and any committees, and the full names of the chair of each;
•for each governor who has served at any point over the past 12 months:
•their full names,
•date of appointment,
•term of office, date they stepped down (where applicable),
•who appointed them (in accordance with the governing body’s instrument of government),
•their attendance record at governing body and committee meetings over the last academic year,
•relevant business and pecuniary interests (as recorded in the register of interests) including:
•governance roles in other educational institutions;
•any material interests arising from relationships between governors or relationships between governors and school staff (including spouses, partners and close relatives).
Governing bodies should also publish this information for associate members, making clear whether they have voting rights on any of the committees they serve on.
templates available on the Governor Support website
Ofsted Report– or a link to it /
Performance tables – signpost to DfE site /
Pupil Premium Information –barriers faced by pupils, how funding is spent and strategy for the school’s use of the pupil premium / Annual / Templates available on the Governance Consultancy webpages:
P.E Grant Information – how it is spent and impact of spending; how will improvements be made sustainable? / Annual /
Register of business interests forms for each governor and associate member (A summary of relevant information must appear on the school website in a ‘readily accessible format’) / Annual / Clerk / One form for each governor, associate member and the Headteacher signed off annually. Must be on website from September 2015. Template available on Babcock LDP website.
Results - the most recent Key Stage 2 or 4
SEN information report / Annual & changes ASAP / Information you are required to publish can be found at: A template ‘report’ is available from Babcock LDP.
Statement of the school’s ethos and values
Year 7 Catch-up premium information how it is spent - Secondary schools /
Section 2: Statutory – could be posted on school web-site
Cyber bullying - strategies to safeguard against / This does not need to be a standalone policy – it could be a statement in the Child Protection or Behaviour policy.
Data Protection Policy / 2years / Example available from Babcock LDP Governor Support
Schools must register annually with the Information Commissioner’s Office
E-safety strategies / This does not need to be a standalone policy – it could be included in the Child ProtectionPolicy
Exclusion procedures / This does not need to be a standalone document – it may be part of the Behaviour policy
Freedom of information publication scheme / As required /
Health and Safety Policy / Model available from DCC Health, Safety and Wellbeing team – email
Minutes and papers considered at meetings of the Governing body and Committees / n/a / Clerk / n/a / n/a / Governing body minutes, including committee minutes, are public documents unless they are Confidential (Part 2)
Privacy Notice / Schools should issue staff and pupils/parents with Privacy notices, does not need to be individually issued, can be included on website, noticeboards, with other information.
Sex and Relationships (Sex Education) Policy
(Not Nursery Schools) / Guidance from Babcock LDP

SEN Policy / Full Governing Board / Example available from Babcock LDP SEN team
01392 287233
Supporting Pupils at School with Medical Conditions Policy / Full Governing Board /
Model available from DCC Health & Safety team
Whistleblowing Policy / A requirement in order to meet SFVS and Keeping Children Safe in Education. Model available from Babcock LDP.
Section 3: Statutory – no requirement to have on school web-site
Attendance Register / Ongoing / The ‘live’ register, taken daily in school
Business Continuity Plan / To meet the SFVS. Template from:

Central record of recruitment and vetting (DBS) checks / Ongoing / The electronic record held and updated in school
Contract of Employment for each member of staff / When appointed
Declaration of Eligibility Form for each governor or associate member / When appointed / Clerk / A requirement of DCC - one form for each governor, associate member and Headteacher for each term of office
Emergency Management Plan / To meet the SFVS. Template from:

Governor Allowances/Expenses Policy / Annual / Example available from Babcock LDP Governor Support
Finance Policy / Full Governing Board / A requirement of the LA - email for the DCC model. Devon Audit requires this to come before FGB and recommend annual review.
Instrument of Government / n/a / Full Governing Board / Original held by the LA - only reviewed if reconstituting
Lettings Policy / Annual / A requirement of the LA Finance Scheme
Premises Policies – VA/Foundation schools ONLY / VA/Foundation schools should check with their Diocese or Trust to seeif they require any premises related policies
School’s Finance Value Standard (SFVS) Return / Annual /
Templates from:

Staff Capability Policy / Model available from DCC HR ONE team
Staff Discipline Policy(including procedures for dealing with allegations against members of staff) / Full Governing Board / Model available from DCC HR ONE team.
Staff Grievance Policy / Full Governing Board / Model available from DCC HR ONE team.
Staff Redundancy Policy / Full Governing Board / Model available from DCC HR ONE team.
Staffing - additional Employment Policies – to comply with employer responsibilities / See additional list available from DCC HR ONE team -
01395 385555 or
Teachers’ Appraisal Policy / Annual / Model available from DCC HR ONE team
Teachers’ Pay Policy / Annual / Full Governing Board / Statutory requirement for the FGB to review this policy. Model available from DCC HR ONE team
Section 4: Non-statutory – considered ‘Good Practice’
Attendance Policy / Advice available from Education Welfare Service
01392 287223
Collective Worship Policy / Example policies available from Babcock LDP RE team
01392 287361
Education of Children in Care Policy /
Section 5: Returns requested by the LA
Safeguarding Audit / Annual / Annually requested by Education Welfare Service in the autumn term.
Section 6: Statutory - to be sent to Parents
Report on Individual Pupil’s Progress / At least Annual / Headteacher
Early Years Foundation Profile / End of EYFS
Key Stage 1 Assessments / End of Year 2
Key Stage 2 Assessments / End of Year 6
Key Stage 3 Assessments / End of Year 9
Annual Report (Nursery Schools) / Annual
Requirement dependent on pupil age range

Notes:

Green = a policy the governing body (or delegated committee/lead governor) should adopt

Black = information the governing body must be able to provide

Purple = document, record or scheme which the governing body must ensure is in place

Review Cycle - where there is no entry, governing bodies are free to determine how often this will be done, for some this could be bi/tri annual.

Responsibility/Delegation – where there is no entry, governing bodies are free to delegate to a committee or individual to review.

Document Amendment History:

Date: / Policy/Document/Information: / Amendment:
May 2014 / SEN Policy / Must be approved by the Full Governing Body (Source: DfE Statutory policies for schools February 2014)
July 2014 / Finance Policy / Devon Audit Services require this policy to be reviewed by the Full Governing Body
September 2014 / Supporting Pupils at School with Medical Conditions / New statutory policy from 1st September 2014 (Source:
October 2014 / Child protection or Safeguarding policy / Policy must now appear on the school web site (Source: DfE document ‘Keeping Children Safe in Education’)
November 2014 / Collective Worship Policy / No longer statutory – moved to Section 4: Non-statutory – considered ‘Good Practice’
December 2014 / Privacy Notice / Schools should issue staff and pupils/parents with Privacy notices – see Also in model data protection policy: schools have a duty to issue privacy notices’
May 2015 / Register of business interests / Moved to section 1 – information must be published on school website from September 2015. Constitution of maintained school governing bodies 27th March 2015
May 2015 / Information about governors and associate members / New requirement for information to be published on the school website. Constitution of maintained school governing bodies 27th March 2015
June 2015 / Teachers’ Pay Policy / New requirement that the policy must be approved by full governing body and can no longer be delegated to a committee or individual.
Sept 2015 / Information about governors and associate members / Additional information to be published about governors and associates
November 2015 / SEN information report / Must be updated annually and any changes to the information occurring during the year updated as soon as possible
November 2015 / Data Protection / Schools must register annually with the Information Commissioner’s Office
November 2015 / Supporting Pupils at School with Medical Conditions Policy / Must be approved by full governing body
November 2015 / Behaviour principles / No longer a requirement under the deregulation act 2015 : SEE BELOW!
November 2015 / Behaviour principles / U-turn on provisions of Deregulation Act, written statement to remain a statutory requirement. ‘The Government is clear, ensuring good pupil behaviour in all our schools is a necessary condition to raising academic standards and ensuring teachers can teach and pupils can learn. It is important, therefore, for schools to have a behaviour policy and that governing bodies should continue to set out in writing the principles on which the head teacher should base that policy.’
November 2015 / Home School Agreement / Will only be a statutory requirement until January 2016 under the Deregulation Act 2015.
January 2016 / Staff Redundancy Policy / Statutory under employment law.
January 2016 / Home-school agreement / No longer statutory under the Deregulation Act. Schools may choose to still adopt one.
June 2016 / Business Continuity Plan and Emergency Management Plan / The School Emergency Management Emergency Procedures Plan has been updated and thereare now two documents – a Business Continuity Plan where you need to detail “what happens if” and an Emergency Management Plan to help you identify who “manages” certain aspects of the incident and the tasks required. Link to models given.
September 2016 / Complaints Procedure / Must be published on the school website
September 2016 / Pupil Premium / New requirement to publish the strategy for the school’s use of the pupil premium (previously how it is spent)
January 2017 / Accessibility Plan / The plan must be published on the school website

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