Tauranga City Aquatics Limited (TCAL)
Minutes of a Meeting held
Thursday, 28th June 2012
PRESENT
Shirley Baker (Chairperson), David Stewart, Larry Baldock, Wayne Moultrie, Tania Delahunty, Sarah-Jane Jones, Paul Davidson, TCC (part).
A meeting of Tauranga City Aquatics Limited (TCAL) was held at 2.00pm on Thursday, 28th June 2012, where the following points and actions were noted under the relevant agenda items.
1. APOLOGIES
There were no apologies received for the meeting.
2. BOARD ONLY SESSION
The board of directors met from 2.00pm to 2.30pm in confidential.
OPEN SECTION2.30pm – Tania Delahunty, Sarah-Jane Jones and Paul Davidson joined the meeting.
The board of directors wished to acknowledge Ken Paterson’s passing and his contribution to TCAL.
3. CONFLICTS OF INTEREST
Sarah-Jane emailed out the conflicts of interest register prior to the meeting for directors to complete and declare any new conflicts of interest.
The conflicts of interest register was tabled with no new conflicts declared.
4. TAX LOSSES (HOT POOLS)
Paul Davidson attended the meeting to update the board on tax advice received in regards to the Hot Pools write off and depreciation reserve transfer and the potential need to use up significant tax losses.
TCC have advised that they need to manage the transfer of these reserves to ensure the use of the tax losses and it may be that this is done in two stages (over the two years) in order not to create tax issues for TCAL. TCC staff to review further and advise, but they are taking tax advice from Toovey Eaton
It was noted that TCAL are in a tax group for losses, along with TCVL.
2.45pm – Paul Davidson departed the meeting.
5. CEO REPORT OPEN
The CEO’s report was distributed with the agenda and taken as read.
o Tania provided an update on the Health Club Manager’s position and how this will be covered over the next few months.
o There was discussion around inappropriate behaviour of some Hot Pools customers and the affect this was having on staff. Staff to start documenting any future encounters, including date, time and witness statements, so that TCAL can proceed with banning customers if deemed necessary.
o The request from Underwater Hockey (UWH) to re-commence using Baywave was discussed.
Moved Wayne Moultrie / Seconded Larry Baldock
That it be Resolved
That the board of directors decline the request from Underwater Hockey to re-commence using Baywave until the repairs scheduled for April 2013 are carried out.
CARRIED
o The board agreed with the Programmes and Services Manager’s recommendation to move to a bi-ennial aquatic booking system.
o The board of directors discussed the option of vesting Otumoetai pool to the Otumoetai Swim Club. They agreed that it was still worthwhile progressing these discussions and negotiations. Shirley has forwarded all notes from previous meetings on vesting to Christine Jones and Dean Riley of TCC for them to review and agree on who from TCC will progress these discussions, which Ken had previously undertaken.
6. APRA MUSIC REPORT
A report outlining the review of music licensing fees and the financial impact was provided with the board papers and discussed.
7. PREVIOUS MINUTES OPEN (dated 29th May 2012)
Moved David Stewart / Seconded Larry Baldock
That it be Resolved
That the open minutes of the meeting held on 29th May 2012 be confirmed as a true and correct record. A copy was signed by the Chairperson to be placed on file.
CARRIED
8. CORRESPONDENCE / MEDIA
Correspondence and media items were tabled at the meeting.
o An invoice received from Audit NZ relating to the probity auditor for the aquatics review was approved for payment.
9. REVIEW CREDIT CARD TRANSACTIONS
The Chairperson reviewed and signed off the credit card transactions.