GREATER MANASSAS BASEBALL LEAGUE
REGULAR MEETING MINUTES
October 10, 2010
A regular meeting of the Greater Manassas Baseball League Board of Directors was held at the Carteret Boys & Girls Club in Manassas, VA on the above date with the following attendees:
Attending Board Members: Robert Bell, Rick Bill, Vickie Bill, Mary Clarke, Dave Cogar, Derek Cogar, Paul Hairfield, Kevin Jennings, Wendy Jennings, Kenny Loveless, Clayton Miller, John Morris, Kim Payne, Kevin Streets, Jason Stubler, Greg Sutherland, John Vollmer, Josh Walker, Ray Walker, Bart Windsor, Bill Yochem
Absent Board Members: Krista Newton, Warren Swarthout, Jimi Weaver.
Attendees: Mark Stevens.
CONSENT AGENDA
President Cogar called the meeting to order at 7:11 pm
EXECUTIVE REPORTS
President’s Report: Dave confirmed that the formal request and W-9 have been provided to Prince William County for the $12,500 funds they were contributing to the league on 10-9-10.
Vice President’s Report – Baseball: Issues in Babe Ruth and Minor A games running long. Discussion was held if we adjust time between games to reduce the backup. Wendy Jennings made a motion to increase the time limit to 30 mins between games and to sync up the time schedules across fields to ease use of call up players for end of season tournament only. Kim Payne seconded the motion. Motion carried. Action Item – Scheduler to redo tournament schedule across divisions.
Vice President’s Report - Softball: Games may need to be shifted to 5pm start time due daylight issues. Have seen an improvement in the umpires calling the games. All parents were notified of the code of conduct they signed to remind them to keep conduct in check as there have been some issues recently.
Secretary’s Report: Motion by Wendy Jennings, seconded by Jason Stubler. Motion carried.
Treasurer’s Report: Treasurer’s reports provided. Motion made by Robert Bell to approve the reports, seconded by Jason Stubler. Motion carried.
UNFINISHED BUSINESS
CITY CONTRACT STATUS AND LIGHTS UPDATE: City contract is in final state, just needs to be signed by GMBL Officials and turned to the City. Field 6 lights, looks logical to split them, but many issues still exist like how the lines are running, where to split them for the best benefit, are there more things feeding into Field 6 that we do not realize, etc… We do not have a cost breakdown yet as an estimate to make the split.
FALCON CAVALIER CONTRACT: Wendy provided Kenny 12 month sample of statements. Still an issue between the machine and the line. Falcon came out to look at it, fixed nothing and accessed the league a repair fee when nothing was fixed. Action Item – Kenny to follow up with Falcon on charges vs. services we have not received during term of this contract to get situation rectified or the league will need to consider cancelling service.
CONFLICT OF INTEREST POLICY: Action Item: Kim to find the latest version electronically and send out to E-Board. Discussion surrounded what are the boards’ issues? Why are there those signing concerned? Can this get reviewed by the leagues attorney to confirm does it pass the IRS Test? Motion was made that after detailed discussion GMBL needs clarification from our attorney based on our 501C3 status issues. Motion made by Clayton Miller to table until Dave follows up with GMBL Lawyer by end of October, Greg Sutherland seconded the motion. Motion carried.
UMPIRE CONTRACT STATUS: No real progress has been made, league still considering benefits of locking into 3 year pricing. Follow up with John Porter is still needed.
NEW BUSINESS
EOS TOURNAMENT RULES: Discussion surrounded the need to remind all coaches across all divisions that participate in EOS Tournament about the slight rule differences such as Pitching, Slaughter, Majors/Babe Ruth must get three outs to end an inning, etc.. In softball, there is only one rule difference in 8U regarding waiver of rotating the key positions during tournament which has been sent out to all coaches already per Vickie Bill. Action Item: Kevin Streets will draft a notice and send out to all coaches in the appropriate divisions prior to tournament play.
REGISTRATION: Action Item: Wendy and Kim to work together to double check on those players still outstanding vs. what may have been booked in Quick Books. The registrar will create a tracking list of all unpaid/partially paid registrations as these players will not get placed next year without full payment. Reminder email will be sent to unpaid registrants reminding them of their payment and that the league is looking for full payment.
CHAIRMAN’S REPORTS:
BYLAWS AND RULES COMMITTEE: Nothing to report
BACKGROUND CERTIFICATION COMMITTEE: No report.
REGISTRAR: No report.
PROTEST COMMITTEE: Nothing to report
TOURNAMENTS:
GMBL SPONSORED TOURNAMENTS - DOG DAYS, LABOR DAY, FALL
BABE RUTH/CAL RIPKEN TOURNAMENTS: Nothing to report
TOURNAMENT TEAMS DIRECTOR: Nothing to report
SPONSORSHIP: Written report provided to board via email.
GAMES AND PRACTICE SCHEDULER: No report.
UMPIRE IN CHIEF: In-House program, Dave would like Derek to do an EOS Post-Mortem on what worked well and what can be improved.
SNACKBAR COORDINATOR: Snackbar passed the annual Health Inspection with only two minor items to correct – 1) Sinks need to be recaulked and 2) New door screens need to be attached on the sides.
EQUIPMENT – PROCUREMENT/DISTRIBUTION: No report.
MAINTENANCE AND GROUNDS OPERATIONS: No report.
PUBLILCITY AND OPENING DAY: Sponsor plaques to be distributed by several board members.
LONG RANGE PLANNING / GRANTS: Nothing to report
FUNDRAISING: Got a sample Attractions Book for 2011.
CLINICS: No report.
COMMISSIONERS’ REPORTS
BLASTBALL / T-BALL: Written report sent out in advance of meeting.
ROOKIES-7/ROOKIE-8 – No report
MINOR A – Nothing to report.
MINOR AA – Nothing to report
MAJORS – Nothing to report.
BABE RUTH – No report..
SENIOR BABE RUTH – N/A
BLUE GRAY 18+ OLDER LEAGUE – N/A
SOFTBALL – No report.
BOARD ELECTIONS for 2011
GENERAL BOARD ELECTIONS - The following persons were elected to the Board of Directors: Robert Bell, Rick Bill, Vickie Bill, Mary Clarke, Dave Cogar, Derek Cogar, Paul Hairfield, Kevin Jennings, Wendy Jennings, Kenny Loveless, Clayton Miller, John Morris, Kim Payne, Kevin Streets, Jason Stubler, Greg Sutherland, Warren Swarthout, John Vollmer, Josh Walker, Ray Walker, Jimi Weaver, Bart Windsor, Bill Yochem.
EXECUTIVE BOARD ELECTIONS –
The following Board members were elected to the Executive Board:
President – Dave Cogar Vice President Baseball – John Morris
Vice President Softball – Vickie Bill Secretary - Kim Payne
Treasurer – Wendy Jennings
CLOSING
OTHER DISCUSSION/ADJOURNMENT: None.
Dave Cogar made a motion to adjourn, Jason seconded motion. Meeting adjourned at 9:16 pm
DATES TO REMEMBER
SUNDAY, NOVEMBER 7 7:00 PM - MONTHLY BOARD MEETING @ MANASSAS CITY POLICE STATION.
GMBL Board Meeting Minutes
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