IEEE Chico Meeting #5 (4th Officer Meeting)
Date: October 1st, 2004
03:10pm Meeting Officially Started in OCNL436
· Participated Officers: Jonathan, Blain, Kevin, Kai, Marc, Dan, Jose, Vincent, Jeremy and Dave
· Review of last meeting
· Jonathan requested the officers again to turn in the writing for mission statements and duties.
03:15pm
· Dave gave a sample version of the mission statement of IEEE and the duties for a few officers(chair, vice-chair, secretary)
· Treasure if absent however we have some information:
o Approximately $2000 in our account
o $300 for food
§ Problems: food got stolen, taken w/o being paid
§ Comments:
· Vincent: food sales is for students’ convenience not for money
· Dave: do soda sales only, concentrate on others
03:20pm
· Tutoring: record book should to be written neatly
03:25pm
· Parts: Marc suggested there should be a form to fill out for whom needs the parts. We can save money by order in larger quantity while helping students out. It’s also easier for parts manager to keep in track.
· Activity/Micromouse: nothing new
o Dave raised the question: should IEEE build a couple Micromouse?
§ Fact: we get $1000 for Micromouse project. We may build a couple since each Micromouse cost approx $500
o Qing mentioned the 3rd honor program(w/ min GPA 3.25) offering still available
03:30pm
· IEEE Chico Homepage suggestions
o Dave: willing to help
§ keeping the site updated constantly such as posting announcement instead of emailing so we have a constant traffic on the website
§ job posting
§ links rearrangements for better navigation
o Blain:
§ posting specifications for all classes on the web site as learning resources
§ sample problems, project and links
03:35pm
· Notes to make money:
o Post on IEEE Chico web space and make purchase necessary
§ From retired professors
§ From current professors
§ Increase the web capacity when necessary
03:40pm
· Price sheets for Parts
Dave suggested using excel sheet, doing parts orders (complicated)
03:45pm
· IEEE makes from vending machines.
· Turn theft around! If people pay for the food, we would make money.
o Dave suggested desktop vending machines but too expensive
o Blain will do some research for possible vending machine
03:50pm
· Dave suggested possible things members can do in IEEE
o Volunteers
o Given back things
o Info gathering
o Souvenirs(e.g. cups, glasses $4/each)
· Dan questioned what to do with the money since IEEE is non-profit organization
· Vince suggested thinking what to do with the money before getting to make that money.
· Other officers responded
§ To set small amount of scholarship
§ Tickets with price every once a while for active attendances
§ Qing suggested making IDs for IEEE members(e.g. photo ID alike) to attract people to join in IEEE
§ Vincent suggested that officers to be paid for the membership
04:00pm
· Jeremy’s response
o Dave was changing the current structure of IEEE.
o Do we need money? Since IEEE is a non-profit organization.
o The IEEE running style is changed.
04:10pm
· Election
o The discussion about who the decision makers are.
§ How they get elected although there has no elections for a while.
o The discussion about appointed officers
o Blain, Dan and Dave suggested ’05 officer election day early decision will be discussed later
§ 1st Friday of December may be a possible day
o Vincent suggested the charter we have may help the election.
o Dave would like to give statements to increase the members and to help students.
o Blain suggested holding study sessions for exams
§ We need volunteers
04:15pm
· Jeremy raised the question:
o Are we serving for IEEE or serving for students?
· Dave went back to the IEEE web page thing discussed earlier to explain what services we can offer and how to have more people to join.
04:35pm
· Blain agreed to have a new direction.
· Dave thought actions were needed.
· Qing suggested holding professional tours which only IEEE members can go to.
04:40pm
· Blain will organize the midterm exam help session
· Marc suggested having a message board held on the web
04:45pm
· Possible events can be held
o Dave suggested
§ to hold the PCB class
§ creating html web pages
§ PIC control info offering
§ Fix broken things by doing work orders
§ general software libraries, etc
o Not all of them are doable (e.g. all the computers have 24hr backup so that making general software libraries is almost impossible)
· Jonathan made the master binder for all officers available
05:00pm Meeting Adjourned!