Pawhuska Public Schools
Board of Education
Minutes - Regular Meeting
The Pawhuska Board of Education met in regular session at the Pawhuska Board of Education Administration office, at 1801 McKenzie Rd, Pawhuska, OK, on Monday, April 14, 2014 at 5:30 p.m.
The agenda was posted Friday, April 11, 2014 at 2:00 p.m. on the east door of said Administration office, in accordance with Title 25 O.S. Section 311.
Call to Order
Members Present: President Sellers, Vice-President Loftis, Member Bute, Clerk Boone, and Member McNeil
Others Present: Dr. Berry, Superintendent, Minutes Clerk Pitts and Danny Chronister, IT Director
Visitors:
Beverly Moore; Jeff Lay, OCIC; Jennifer Easley; Duane Easley Bob Craig; Bonnie Christenson and Dale Christenson
President Sellers welcomed visitors.
President Sellers asked if any visitors wished to speak before the board on any item on the agenda: None
Bonnie Christenson was presented a plaque by Dr. Berry for being chosen as Pawhuska Schools District Teacher of the Year. Mrs. Moore gave a brief bio on Mrs. Christenson.
Request to Address the Board: Jennifer and Duane Easley
Mr. and Mrs. Easley addressed the board of their concerns of bullying. They have followed the chain of command, but these issues have been going on for 2 years and they are concerned that the policies aren’t being enforced. They did an emergency transfer for their daughter so she would feel safe. They feel we have lost students to transferring out due to bullying and feel the system is broke.
Request to Address the Board:
Coach Craig addressed the board about the playing fields and the information he has gathered. He has spoken to TruGreen and they have visited our fields. They are working on a proposal to service the baseball, softball, football and football/soccer fields.
The prices are by square footage: Individually FB and FB/Soccer practice field - $1638 each; Baseball $1936 and Softball $1024. Prices would be less expensive the more facilities they service.
Football - he has been doing research on the fb sprinkler system to possibly get the timer working on this.There are some bare spots and a fungus on the fb field that TruGreen is going to check on, since they already have a contract on the fb field only.
Soccer–the coach has found some old telephone poles that are being considered to circle the soccer practice field to keep people from driving on it and rutting the field up.
Track – 3 companies have walked the track. It needs resurfaced, but it still has a good mat. Resurfacing will cost quite a bit. He did not have any quotes.
This yearCoach Frye has done the clean up and maintenance making sure the track has been safe for the JH and HS track meets.
New facility -He has contacted the contractors about the batting cages. The building was approved with the extra space for the cages, but the cages were not in the cost of the facility. The contractor should be getting back with the district regarding additional costs for softball and baseball to purchase the caging setup for the contractor to add.
On another note, they are discussing the possibility of adding Cross-Country. We have enough track uniforms to use.
Also, a walk-through visit has been scheduled with Bowring for those 8th graders moving here so those students can have an idea of the school and athletic facilities.
Superintendent’s Report:
OSTP mandated testing – CRT/EOI testing - began April 14 and goes to May 7
CLEP Plan – it is no longer required, but we will continue to approve. Will have on next month’s agenda.
Summer School – All positions except 1 math position filled. Still working on the Math.
Val/Sal Dinner – May 5, 2014 Location will be given closer to dinner.
Re-employment of Certified and Support staff will be considered at the May board meeting.
Report on Parent/Teacher Conference – reports attached.
Report on Emergency Plans – All plans were given to the local officials at the RAO request.
Consent Agenda
After review of consent agenda items, a motion was made by Loftis, seconded by Boone to approve the following consent items, with a correction made on item A:
- Approved the minutes of March 10 2014 Regular Board meeting.
- Approved the minutes of March 28, 2014 Special Board meeting.
- Approved a softball clinic – May 17, 2014 from 9 am to 2 pm at the softball field.
- Approved use of a suburban for summer softball games (schedule attached).
- Approved Pawhuska Youth Sports to use the softball field for summer youth sports for practice and games. They also requested use of bathrooms; concession stands and lights.
- Approved 204-2015 Indian Camp Elementary fundraiser – The Chippe Shoppe to start August 25, 2014 and end September 9, 2014.
- Approved 1stgrade field trip to Woolaroc on May 9, 2014
- Approved 8th grade field trip to the Tulsa Air and Space museum in May.
- Approved Student council to hold a “Send Off to summer” event as their second fundraiser and use of the stadium (with the field house as a backup facility).
- Approved Student Activity Account.
- Approved Treasurer’s Report and Investment Report
- Approved Appropriations, Change Orders and Encumbrances
2013-2014 General Fund Appropriations and Enc #’s 146-151; 70144 in the amount of $23,629.29
2013-2014 General Fund Change orders Enc# 18-19 in the amount of $2,180.00
2013-2014 Building Fund Appropriations and Enc #’s 2137-2139 in the amount of $2,990.00
2013-2014 Building Fund Change orders Enc #: NONE
2013-2014 Child Nutrition Fund Appropriations Enc #’s: NONE
2013-2014 Child Nutrition Fund Change order Enc #’s: NONE
2013-2014 2010 Bond fund Appropriations and Enc: 3921-3922 in the amount of $10,759.37
2013-2014 Gift fund Appropriations and enc #: NONE
2013-2014 CAS/FLOOD Ins. Fund Enc #: NONE
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Boone, seconded by McNeil to approve maternity leave for Naudia Cole starting May 8, 2014 through May 23, 2014.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
After presentation from Jeff Lay for Osage County Inter-Local Cooperative, a motion was made by Bute, seconded by Loftis to approve the membership in the Osage County Inter-Local Cooperative for the 2014-2015 school year.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Bute, seconded by McNeil to approve the school District ILC participation agreement for FY 2014-2015.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by Bute to approve the length of the day formula for the 2014-2015 school year. (Copy attached)
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by McNeil to acknowledge notification that the Pawhuska Educational Association (PEA) will act as the bargaining entity for the certified personnel of Pawhuska Schools for the 2014-2015 contract year.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Bute, seconded by Loftis to approve the contract with Oklahoma Teacher and Leader Effectiveness by Barlow Education Management Services and Teacher Appraisal System for the teacher evaluations for the 2014-2015 school year.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by Bute to approve the renewal of software lease agreement with Municipal Accounting Systems for student information, grade boon and lunch room.
Renewal amount is $7,720 from general fund and $1,720 from Child Nutrition fund.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Bute, seconded by Loftis to approve FY 14 local application for secondary programs: Career Tech – Ag Education and Bus and Info Tech Ed.
The motion was carried by the following vote: Boone aye, McNeil aye, Bute aye, Loftis aye, Sellers aye.
New Business:
Dr. Berry said they are beginning to work on the inside of the new building.
OSSBA/CCOSA 2014 Conference is scheduled at the CoxConvention Center, August 22-24, 2014 he hopes all board members will attend. Reservation information will be given to board closer to the meeting time.
NO ACTION WAS TAKEN.
COMMENTS FROM THE BOARD: NONE
NO ACTION WAS TAKEN.
Executive Session
A motion made by Boone, seconded by Bute at 7:05 p.m. to move to Executive Session to for the purpose of discussingpersonnel and re-employment Director of Special Education Services and Technology Director as authorized by Title 25 O.S. Section 307 (B) (1), and Section 307 (B) (7) where disclosure of information would violate confidentiality requirements of State or Federal Law.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by Bute to return to Open Session at 8:23 p.m.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
ClerkBoone read the Executive Session Compliance Statement.
A motion was made by Loftis, seconded by Bute to accept the resignation due to retirement of Richard Schlekeway, Director of Alternative Education at the end of the 2013-2014 school year.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by McNeil, seconded by Bute to accept the resignation of Dale Christenson as a teacher and bus driver at the end of the 2013-2014 school year.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by Bute to approve re-employment of Gerry Craun, Director of Special Education Services for the 2014-2015 school year.
The motion was carried by the following vote: Loftis aye, Bute aye, Boone aye, McNeil, aye, Sellers aye.
A motion was made by Loftis, seconded by McNeil to approve re-employment of Danny Chronister, Technology Director for the 2014-2015 School year on a one-year, non-continuing contract.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
A motion was made by Loftis, seconded by Bute to adjourn at 8:27 p.m.
The motion was carried by the following vote: McNeil aye, Boone aye, Bute aye, Loftis aye, Sellers aye.
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President
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Attest