Our ref.: DIH
Date: 2009-03-06
Secretariat of ISO/IEC JTC 1/SC 24
Computer graphics, image processing and environmental data representation"
Title:Logistics, registration and meeting timetable for ISO/IEC JTC 1 SC 24 Meeting at BSI, in London,6 – 10 July 2009
Source:ISO/IEC JTC 1/SC 24 Secretariat
Replaces:--
Document Type:Logistical Information for Meeting
Projects: --
Status:Registration forms by 2009-06-01at the latest
.
Action ID:ACT
Due Date:2009-06-01
Distribution:P, O, L, Members
Secretariat JTC 1, ITTF, SC 24 Chairman and WG Convenors
Date of Distribution:2009-03-06
Distribution Medium:Web
Meeting Announcement
ISO/IEC JTC 1/SC 24 Plenary and Working Group Meetings
BSI, 389 Chiswick High Road, LondonW4 4AL, UK
6 – 10 July 2009
CONTACTS / LOCAL ORGANIZER
The meetings are kindly being hosted by the British Standards Institution (BSI).
The contacts are:
At the BSI for all matters related to use of BSI facilities;
Jean Stride
Tel:+44 20 8996 7431
Mob:+44 7905 129280
For all other matters;
Jack Cogman
Tel:+44 1903 770943
Mob:+44 7971 806027
The BSI is providing the meeting venue and facilities. Meeting facilities include meeting rooms fitted with audio/visual equipment and free Wi-Fi for internet access. Morning and afternoon coffee and refreshments will be provided, together with the use of a photocopier. A social event for participants and their friends is being organised for the Wednesday evening.
MEETING DATES
Monday 6 July – Friday 10 July 2009
INITIAL MEETING PLAN
The JTC 1/SC24 draft meeting plan is provided at Attachment 1 to this document.
Please note that this meeting plan contains details of the SC 24 Meetings only.
Working Group meetings will be posted as soon as they have been finalized.
MEETING LOCATION
The meetings are being held at the BSI offices that are located in Chiswick, West London. The full address is;
BSI Group Headquarters,
389 Chiswick High Road,
London W4 4AL
Although the BSI offices are located just over 6 miles/10 km from the centre of London, they are positioned on a bus route and directly over Gunnersbury underground station, so are easy to reach by public transport. For details on how to reach the BSI, see the section below on “GETTING AROUND IN LONDON” and the map at the following link:
ACCOMMODATION
The BSI has negotiated a special rate at a number of hotels in the area, details of which are given in Attachment 2. This attachment also includes a booking enquiry form and details of how the booking may be made by phone, fax or e-mail.
For delegates preferring to be near to the meeting place, the Moran hotel in Chiswick is recommended, as it is directly across the road from the BSI. It is a good quality hotel that has only recently been built, hence was not available when we had our last SC 24 Plenary at the BSI in 2002.
Alternative accommodation:
Coach and Horses Hotel,
Kew Green,
£110 for single room and breakfast
(The Coach and Horses is an old English ‘pub’ that has been upgraded to a hotel. It is located across the river from the BSI and is on a bus route to the BSI)
Premier Inn,
52 High Street, Brentford, TW8 0BB
£89 for single room
(Brentford is on the A315 about 2 miles west of the BSI and is on a bus route to the BSI)
- Both Kew Green and Brentford High Street are shown on the Streetmap given by the link above.
SOCIAL EVENT
An optional social event and dinner is being organized for the Wednesday evening. Details are presently not available, but it is hoped the cost will be less than £50 per head.
REGISTRATION
National Delegations and Liaison Officers to ISO/IEC JTC 1/SC24 should be
identified to the JTC 1/SC24 Secretary through their National or Liaison Standards bodies. National Bodies and Liaison Organizations must inform the SC24 Secretary of who will be representing them in their delegations at the Plenary meetings, who will be authorized to attend the Working Group meetings and who will be authorized to attend the HOD/C meetings (in accordance with ISO/IEC JTC 1 Directives, 5th Edition, Version 3.0, clause 2.6.1.2).
Registration Forms given in Attachment 3 are the means to formally notify the SC 24 Secretariat of who is authorized to attend the proceedings of ISO/IEC JTC 1 SC24 and its Working Groups.
Please forward completed registration forms to:
David Hyde, SC 24 Secretariat
Tel:+44 20 8996 7228
Fax:+44 20 8996 7799
and copy to Jean Stride
ENTRY VISAS
Entry visas to the United Kingdom are required only for visitors from certain countries. If you think you need a visa or if you require a letter of invitation to the meeting, please contact Jean Stride ( and for further contact detailssee page 2 above).
GETTING AROUND IN LONDON
London is a crowded city, so regulations have been introduced to discourage motorists from taking their cars into the centre. A congestion charge of £8/day is applicable to the central area and car parking everywhere is both difficult to find and expensive. The recommended way to travel is by public transport or taxi. In this section, information is given about the public transport facilities in London and how to get to BSI from the airports.
Public Transport in London
The easiest and most cost effective way to use public transport in London is to purchase an Oyster Card. This can be done either on-line or at any tube station and does not require a photo ID. An oyster card is a pay-as-you-go card that is valid on buses, tube trains, overground trains and the Docklands Light Railway (DLR). It can be topped up using a credit card at a ticket machine that can be found at any station. To encourage the use of the Oyster Card, fares are less than half the price of paying by cash. For example, the standard single fare on the tube is £4 by cash and £1.60 by Oyster Card. Details of Visitors Oyster cards are available at;
For further information on Transport for London, including maps, visit;
Getting to the BSI from the London Airports
London is served by three major airports – Heathrow, Gatwick and Stansted. The public transport options available from these airports are as follows;
To know the exact location of BSI, use the map;
Arriving at Heathrow
There are underground (tube) stations at all 5 Heathrow terminals. Use an Oyster card or purchase a standard single fare.
Take the Piccadilly Line (shown blue on the map) to Hammersmith. At Hammersmith, cross over the bridge to take a westbound District Line train (shown green) bound for Richmond. Alight at Gunnersbury, where BSIis directly above the station. The journey takes approximately 40 minutes.
Arriving at Gatwick
There is a main line rail station at Gatwick, but no underground station. Take a train into Victoria station on either a Gatwick Express (non-stop, but more expensive) or a Southern train.
At Victoria, go to the underground station and find the correct platform for westbound District Line (green) trains. Use an Oyster card or purchase a standard single fare. Take the train bound for Richmond and alight at Gunnersbury, where BSI is directly above the station.
Journey time is approximately 1 hour (30 mins. to Victoria + 30 mins. Victoria to Gunnersbury).
Arriving at Stansted
This airport is to the north east of London, hence is the furthest away from the BSI. To get to BSI, take the following trains;
Stansted Express to Seven Sisters (rail ticket)
Victoria Line (light blue) from Seven Sisters to Victoria (Oyster Card or standard single)
District Line Richmond train (green) from Victoria to Gunnersbury (no additional fare)
UK SPECIFICS
Weather
Weather in the UK is unpredictable and can change without warning. However, a long range forecast for London in July is provided as a guide;
Temperature:Min 14°C,Max 22°C
Humidity:71 (am), 59 (pm).
Wet days/month12
Electrical Appliances
The electric power supply is 220 volts AC, with a frequency of 50 hertz.
Power outlets use a plug design that is primarily used only in the UK, hence most visitors will need to purchase a plug converter at the airport.
The majority of battery chargers for mobile phones and laptops will accept a wide range of input voltages, hence a voltage converter will probably not be needed.
Currency
The unit of currency in the UK is the £ (UKP). However, cash machines (ATMs) will accept overseas bank cards and credit cards are accepted for most other currencies.
Attachment 1 – ISO/IEC JTC 1 SC 24 MEETING PLAN
ISO/IEC JTC 1 SC 24 MEETING PLAN
Meeting Schedule for the SC 24 only meetings
At the BSI, London
on 6 - 10 July 2009
Initial Version – 3-Mar-09
Monday6 July / Tuesday
7 July / Wednesday
8 July / Thursday
9 July / Friday
10 July
Welcome and
Registration / WG6, WG7, WG8 meetings
(To be defined) / WG6, WG7, WG8 meetings
(To be defined) / WG6, WG7, WG8 meetings
(To be defined)
SC24 Plenary – 0930-1330
12.30
-13.30 / Lunch / Lunch / Lunch / Lunch
WG8 meeting
(To be defined) / WG6, WG67, WG8 meetings
(To be defined) / WG6, WG7, WG8 meetings
(To be defined) / WG6, WG7, WG8 meetings
(To be defined)
18.00 / HOD/C and Liaison
Meeting / Social Event / HOD/C / Drafting Committee for Plenary Prep
Attachment 2 - BSI Hotels List
BSI Hotels List 2008
FCm Travel Solutions has negotiated special rates at the hotels set out below, for BSI staff and visitors to the headquarters in Chiswick.
If you have any queries, please contact FCM Travel Solutions on:
Tel: +44 (0) 121 455 8071Fax: +44 (0) 121 455 0260 Email:
BUDGET/2 STAR HOTELS / 3 STARS / 4 STARSRydgesKensingtonPlaza
61 Gloucester Road, London, SW7Nearest station – Gloucester Road Single - £85.00 BB
Novotel London West
1 Shortlands, Hammersmith,London, W6
Nearest station – Hammersmith Single - £104 BB
Express by Holiday Inn
120/124 King Street, Hammersmith, London, W6Nearest station – Hammersmith.
Single - £98.00 BB /
Millennium Gloucester Hotel
HarringtonGardens, Kensington, London, SW7Nearest Station – Gloucester Road
Single - £125 BB
Moran Hotel
626 Chiswick High Road, London, W4
Nearest Station – Gunnersbury
Single - £115.00 BB
Holiday Inn Kensington Forum
97 Cromwell Road, Kensington, London, SW7Nearest station – Gloucester Road
Single - £TBC
Holiday Inn Brentford Lock
High Street, Brentford,Middlesex, TW8 8JZ
Nearest station – Brentford
Single – £123 RO
The Rembrandt
11 Thurloe Place
London, SW7
Superior - £160 BB
*All rates listed above include full English breakfast and VAT (except the Holiday Inn Kensington Forum). The breakfast at the Express by Holiday Inn, Rydges and the Chiswick are Continental only.
Although single rates are quoted, double or twin prices are available on request.
If you want to send a fax enquiry, please complete in capitals and return to +44 (0) 121 455 0260
Name: E Mail:
Telephone No:
Number of Rooms Required:SingleDouble
Date of Arrival:
Date of Departure:
Hotel Name:
Credit Card required for Guarantee of reservation: Visa / MasterCard / Amex
Card Number: ______Expiry Date: ______
No bookings can be made without credit card details.
Attachment 3 – Registration Form
Please reply as early as possible, but no later than 2009-06-01, to
mailto: AND
REGISTRATION FORM
A separate form must be completed for each delegate who plans to attend any of the ISO/IEC JTC1 SC 24 meetings (and if you are the Head of Delegation, please indicate this after your name).
Name:Title:
Company/Organization:
Address:
Telephone: / Fax:
Email:
Accompanied by:
Arrival date: / Departure date:
Member body and country
Meetings to be attended (please mark with a cross in the box):
WG6 / WG7 / WG8
HOD/C and Liaison Meeting / HOD/C Drafting Committee for Plenary Prep / SC24 Plenary
Social Event (Evening of Wednesday 8 July @ less than £50 per head):
Attending Social Dinner? . . . . YES/NO
Number attending including guests? . . . .
Submitted by:
Name ......
National Standards Body ......
Date ......