Approved

WEST VALLEY COLLEGE

PGC/DCCMeeting Summary

Wednesday, Mar 18, 2015–2:30-4:30

Fox Collaboration Space

ATTENDEES

NAME / REPRESENTING / PGC / DCC / Pr. / NAME / REPRESENTING / PGC / DCC / Pr.
Diane Hurd / AAS / x / Kuni Hay / VP Instruction / x
Jim Henderson / Business / x / Victoria Hindes / VP Student Services
Kathy Arnold / Fine Arts / x / Stephanie Kashima / Dean, Inst.& Stu. Success
Leigh Burrill / Language Arts / x / Brad Weisberg / Dean, Career Ed / x
Steve McCann / Physical Education / x / Eric Pape / Academic Senate / x
Rebecca Wong / Science & Math / x / Pat Fenton / VP Administrative Services
Nichola Gutierrez / Social Science / x / Teri Langworthy / Classified Staff Rep / x
Janis Kea / Social Science / x / vacant / Student Rep
Carol Pavan / Student Services / x / Indicates Voting Member of PGC or DCC
Guests: Randy Castello, Lynn Kelly, LeAnn McGinley

PGC:

I .Review Agenda

  • Order of the agenda is approved
  • Notes from 3/11/15 were reviewed and blessed with no changes
  • The shortened “high lighted” version of the minutes were accepted as the new format by the DCC/PGC

II. 15/16 Annual Plan Approval

  • Worksheet passed out that reflects all the changes as of this morning (Jim)
  • Sp. 16 FTEF: 16.13
  • Willing to accept the plan if we re-visit the cancellation guidelines (Rebecca)
  • Sub committee will meet Monday (3/23) to discuss. They will report back to PGC on Wed., 3/25 (Jim)
  • For example: Programs under 400 WSCH/FTEF will need to make 100% of their plan to avoid early cancellations (Jim)
  • PGC agreed to accept the plan with the caveat of the re-examination of the cancellation guidelines
  • Can we afford to continue to support programs in the low 300s? (Janis)
  • This topic will be addressed at the summit (Rebecca)
  • Uncomfortable with programs who project low enrollment number: 284 (S16 plan and 282 S15 actual) (DM/IS) (Kathy)
  • DM/IS has been working hard to overcome their shortcomings. They have 1.57 FTEF scheduled for next semester. Once they are absorbed into the School of Art and Design, they will only have two full time faculty (Jim)
  • They should plan for at least 20 in each class and do what they can to get 20. Currently, the have planned multiple sections with 15. (Kathy)
  • All of these issues will be addressed at the summit meeting. We should continue to support these programs by recommending them to ADC. (Kuni)
  • ADC will re-instate the three programs that were released last year from ADC (Park Management, Photo and DM/IS) (Jim)
  • Park Management is planning at 400 which is a 30% increase above actuals. They feel they will meet this due to their agency agreements (Diane)

III.Current and late start courses spring 2015

  • Cancelation of Counseling 045 (3 enrolled) (Carol)
  • French 1B will gain between 11 and 17 students after French 1A concludes this week raising French 1B to above 18 at least. Will not cancel French 1B. (Leigh)
  • A&R will do a block add of students into accelerated French 1B upon meeting with Anna, A&R, Stephanie and Kuni (Kuni)
  • Men’s basketball (PE 8.04) is cross-listed with fitness and weight training raising the enrollment number to 29. No plans to cancel PE 8.04 (Steve)
  • History 17A has a wait list of 26. SS will open a new online late start section (Nichola)

IV.PGC Program recommendations to ADC

  • A Senate liaison for ADC was requested (Leigh)
  • ADC had good conversations with Curriculum Committee and are tightening up their relationship. Also clarified that Administration never implied ADC was a “failure” (Leigh)
  • ADC is still communicating with Photo, Park management, Engineering, Architecture DM/IS and CA (Leigh)
  • These programs will be held accountable to the action plan given to them by ADC. They will also be under constant vigilance by the ADC. The successful completion of their action plan is how programs will be assessed. (Jim)
  • Wasn’t that why the three programs were released from ADC ? (Diane)
  • Curriculum was changed and launched. ADC felt they were no longer of any use to these three programs. However, they still have LMI issues and it was conveyed that they still need work (Jim)
  • Curriculum committee started to ask these programs for their vision for the future so they could be supported. Many of the programs met this request. All 6 came to the curriculum committee and how they were supported should become part of the ADC report (Kuni)
  • To strengthen ties, it was requested that the curriculum committee has a representative on ADC (Jim)
  • There needs to be support for all these programs to re-embrace their action plans. ( Rebecca)
  • If we are looking at the main criteria being used (efficiency) to determine progress, Engineering is at 531 this semester and has been doing well over the past three semesters. Would PGC recommend them being taken off the list? (Diane)
  • Engineering and CA (being dissolved) should be taken off the ADC list (Jim)
  • Engineering is an important component of the water grant per last week’s presentation. We are asking them to start something new. We need to support our faculty through ADC (Kuni)
  • Articulation should be pulled into the conversation for Architecture. We at one time had agreements with Cal Poly and Berkley but no longer. (Carol)
  • Freba is working on that with faculty as we speak (Kuni)
  • DM/IS, Photo, Park Management are re-instated to ADC and Articulation agreements for Architecture are being explored.(Leigh)
  • ADC and PGC both support new programs like the water grant
  • No other program were discussed for inclusion into ADC
  • The summit may give us new criteria to recommend to ADC. This will be on the agenda April 8th (Jim)
  • Suggestion that PGC recommend to ADC by a narrative approach (Rebecca)
  • PGC has no input as to what the criteria is. (Leigh)

V. DEMC Update

  • Discussion on dual enrollment (AB 288) is going to happen, we might as well embrace it (Randy)
  • Chancellor is no longer concerned with dual enrollment though he was a few weeks ago. Brad is fine with it, Leandra has issues. (Eric)
  • Fact sheet about AB 288 was sent by Kuni that Eric shared with the Senate. One of the differences from the current concurrent enrollment is that we can offer our courses on high school campuses that are open only to high school students (Kuni)
  • Things seem to be coming in pairs: AB 288, AB 86 – concern as to how it is incorporated into shared governance process (Eric)
  • AB 86 has not passed into law yet, but is close (Kuni)
  • A Non-credit joint task force between faculty and administration is needed to settle issues regarding how the WVMCCD sets up faculty pay, load and other points. (Randy)
  • Dual enrollment allows high schools to offer courses they do not have faculty to teach (Rebecca)
  • There is FTEF to develop new programs (4.0 from the district) for each college – confirmed at District Council (Jim)

VI. Committee Reports

  • Senate reports: discussion on Board Policy revisions, AB 288 (which the district supports) and a presentation on AB 86. Pass the recommendation to go to each of the senates for teleconferencing. (Eric) How do we revise board policies? When is the deadline? (Kuni) No deadline the Board will wait. They want the Senate’s feedback (Eric) I will bring sections of Chap. 4 (academic affairs) and Chap 5 (student services) that are relevant to PGC (Kuni).
  • LMS progress is being hampered by a lack of communication with Mission. Not on the same page. We are working on getting an extension of Angle until Fall, 2016. Considering Canvas, Blackboard and Bright Space (Janis).
  • Accreditation report: They have our response and we have been told it looks good. They will visit on April 16th. Asking all committees to continue to post minutes and agendas from meetings regularly. Our full follow-up report is posted on the accreditation page on the West Valley web site. (Kuni)
  • College Council report: we were presented with the E&FMP from the team. It is important that we make sure there is something in place that we can refer to on a regular basis – not just something that is put on a shelf. The meeting ended on time we (PGC/DCC) should review how we use our time. Perhaps PGC one week and DCC the next (Diane). Reluctant to go in that direction. We really need to meet both groups every week (Kuni) need to keep the conversation organic so all need to be present (Rebecca) too much attention paid to details and not enough to the big picture (Eric) Frustrated by the lack on time spent on DCC (Carol). Mission has two meeting a week – DCC then PGC though adding an extra meeting may be a challenge for all (Kuni). If we get the work done on PGC, we can spend more time on DCC (Jim). We all need to be mindful of the pace of the meeting and how we engage in the conversation. We should all come prepared. We spend far too much time on topics not on the agenda (Rebecca) Let’s put this on the agenda for April 15 for further discussion and resolution. (Kuni)
  • SLAPEC report: Pat and Mel will do a road show in April to solicit feedback on the new budget/PR process
  • Student Service Council Report: Campus save act presentations start today. Open house this Saturday (3/21). Hiring process for the new Dean ending first round of interviews (Carol)
  • Classified Senate: No report. Next meeting the week of spring break (Teri)

VII.Summit Committee updates

  • Initial outline passed around and discussed. What is the outcome? Who should attend? We want an outside facilitator (Kuni) We want the summit to reflect what we talked about at PGC. Carol will meet with Brad Davis to discuss the need for an outside facilitator (Carol). We talked about the format of the summit and a rough sketch was provided to the DCs (Kuni) What is the direction of the college? E&FMP data will be a big part of the discussion. What roles do people play in shared governance? We are less innovative than some of our competitors. A case study analysis of other colleges would help us (Rebecca). What is the process? How can other colleges get new programs up and running in one year? Maybe do something fun and innovative to start the summit (Leigh) It is felt that all DCs should be there (Kuni).
  • Kuni asked each of the leaders to go back to the constituency group and identify 2 individuals from each group by next week Wednesday. Kuni confirmed that PGC/DCC group here will all participate in the summit.

VIII.Financial Aid and Certificates under 16 units

  • Students are not entitled to financial aid for anything under 16 units (Carol/Jim)
  • Federal law says you can still get the BOG fee waiver, but not Pel grants (Carol)

IX.Re-assigned Time

  • Brad D received the draft letter asking him to reconsider department chair reassigned time and he closed the door on the subject by responding to Kathy via e-mail. Do we want to revisit this at a future meeting? (Kathy) The union has been trying. The response is if you get rid of Division Chairs, there would be plenty of funding. We would revert to a Dean structure. The union is working on this issue. (Randy) I don’t think we are pushing for a Dean structure. This is our reality and we are trying to make it work. I don’t know how you want to approach this. This is not the place to revisit this topic (Kuni). I agree with Kuni, maybe the union needs to re-class department chairs responsibilities. Do a PIQ for the department chair (Leigh)

X.Adjourn at 4:37pm

Submitted by Brad Weisberg

PGC/DCC Meeting Summary – Mar 11, 2015Page 1 of 5