KCL Sports Ground, Windsor Avenue, New Malden KT3 5AH

Wandsworthians RFC

KCL Sports Ground, Windsor Avenue, New Malden KT3 5AH

RULES and CONSTITUTIONof Wandsworthians RFC

Adopted on [ ] 2011

I. NAME, OBJECTS AND POWERS

1. Name

The club shall be called the “Wandsworthians Rugby Football Club”, abbreviated to “Wandsworthians RFC”. Other names by which the club is, or has been, known that shall be deemed to refer to Wandsworthians RFC are: “Wandsworth Old Boys”, “Old Wandsworthians”, and “The Dubs”.

2. Definitions

Except where the context otherwise permits or requires, the words and expressions listed in theSchedule of Definitions set out in Rule 17 shall bear the meanings given to them therein.

3. Objects

The objects of the Club shall be:

3.1 To promote, encourage and foster the Game for the benefit of the Members including (but not limited to) the coaching thereof.

3.2 To promote, encourage and foster the Game in the area of the Ground and the surrounding areas.

3.3 To ensure that the game is played in accordance with the Laws of the Game and is administered in accordance with the IRFB Regulations and the rules of the Union.

3.4 To undertake such matches and fixtures and other activities as the Committee may decide.

3.5 To rent the grounds and facilities at the Groundor such other location as the Committee may from time to time determine as the headquarters of the Club and as a venue for playing the game and conducting the other activities of the Club so as to provide the bestpossible facilities for Members and those visiting the Ground.

3.6 To strengthen the bonds between the Club and the local community in the areas surrounding the Club.

3.7 The club colours shall be: Maroon, Gold and White

3.8 The club badge and logo shall be the logo attached to the front page of the Rules and Constitution.

4. Powers of the Club

To further its objectives the Club shall have the power to do all such things as are incidental orconducive to the objects of the Club including (but not limited to) all or any of the following:

4.1 Either directly or indirectly to employ, invest and deal with the assets and funds of the Clubfor the objects of the Club in such a manner as shall be considered by the Committee to beexpedient, and to do all such other acts and things and carry on all such other activities(including (but not limited to) leasing, subleasing, releasing, renting, acquiring, altering,erecting, holding, selling, improving, developing, repairing, hiring, lending with or withoutsecurity or otherwise dealing with real and personal property of any kind) as shall beconsidered by the Committee to be necessary or expedient for the purposes of the Club or theadvancement of its interests.

4.2 To raise money for the purpose of or in connection with the activities of the Clubor any of them as the Committee thinks fit.

4.3To accept and grant sponsorship and franchises and make such arrangements in connectiontherewith as the Committee shall think fit.

4.4To apply for and hold any licences, consents, certificates, permissions and approvals thatmay be required for or in connection with the activities of the Club and (among other things)to provide catering and such other facilities as the Committee shall consider desirable.

4.5To invite, receive and make donations for or otherwise promote or assist in the developmentor continuance of facilities for, or the prestige of, the Game or any other sport or recreation.

4.6To support (whether by direct subscription, the giving of guarantees or otherwise) anycharitable, benevolent or educational fund, institution or organisation, or any event orpurpose of a public or general nature, the support of which will or may, in the opinion of theCommittee, directly or indirectly benefit, or is calculated so to benefit, the Club or itsactivities or its employees, ex-employees, players, former players or their dependants.

4.7To promote, arrange and organise competitions and entertainments in connection with theGame and any other sport or recreation.

4.8To engage such officials and employees upon such terms and at such remuneration as theCommittee may deem appropriate, and to dismiss or retire any of them as may be necessary.

4.9To maintain bank accounts in credit or overdrawn on such terms as the Committee shallthink fit including the giving of guarantees and indemnities in respect of direct debits andother money transmission or collection systems whether pursuant to Rule 11.4 or otherwise.

4.10To pass such resolutions, regulations and instructions which shall be binding on all Membersas are considered necessary for the better management, organisation, administration andregulation of the Club.

4.11To settle, conduct, enforce or resist either in a court of law or by arbitration and suit, debt,liability, or claim by or against the Club.

II. MEMBERSHIP

5. Member

5.1 The Members of the Club shall be the persons whose names are for the time being enteredin the Register of Members.

5.2 The committee may (subject to the provisions of this Rule 5) offer such categories of membershipof the Club with such qualifications, application procedures and conditions, duties andprivileges, subscriptions and in such numbers as it may from time to time decide but alwayson the basis that every Member shall have one vote. Details of categories, qualifications,application procedures and conditions, duties and privileges of membership in force fromtime to time shall be kept by the Honorary Secretary and shall be available for inspection byMembers at all reasonable times.

5.3The Committee shall have the power to admit to membership any person in accordance withthe application procedures and conditions for the time being applicable under Rule 5.2. There shall be no obligation to state any reason for the rejection of an application.

5.4The Committee may elect (subject to confirmation at the next following Annual GeneralMeeting of the Club) as an honorary Member (also known as a vice-president) of the Club any person, whether an existingMember or not, whose membership whether for services to the Club, to the Game or for anyother reason the Committee considers to be especially desirable in the interests of the Club.An honorary Member shall be a Member with all the rights duties and privileges ofmembership of the Club but without any obligation to pay any subscription. The Committee shall have the power to terminate the honorary membership of any person atany time it considers such action to be in the interests of the Club to do so.

5.5No person may be accepted as a candidate for membership under the age of sixteen yearsand the purported admission of a person under the age of sixteen years shall be void.

5.6The Committee shall have the power to create a class of persons called “juniors” or with suchother title as the Committee may decide using as criteria age, ticket holding or otherwise asit shall think fit. Such persons shall not be Members within these Rules and they shall havesuch rights, privileges and obligations as the Committee shall decide. Any person recognisedin this class shall cease to be entitled to such recognition on attaining the age of eighteenyears.

5.7It shall be the duty of every Member to advise the Honorary Secretary promptly of eachchange of address and/or e mail address. All notices, e-mails and letters despatched by post or email to a Member at the addressregistered in the register of Members (which shall be conclusive proof thereof) shall bedeemed to have been properly delivered.

5.8A Member may resign from the Club at any time by giving to the Honorary Secretary writtennotice of the intention so to do provided that the Member shall remain liable for all moniesthen due and owing to the Club.

5.9The Committee or any person appointed by it shall havethe power to order the withdrawal from the Ground of any Member who is in breach of anyof the Rules, any Regulation of the Union, or any rule or regulation which is applicable tothe Ground or its use by Members or who otherwise is, in the opinion of the Committee or its appointee or appointees, guilty of misconduct.

5.10The Committee shall have the power to terminate or suspend for such period as it thinks fitthe membership of or to reprimand a Member for any infringement of these Rules, anyregulations of the Union, the Laws of the Game or the IRFBRegulations of for any conduct prejudicial to the interests of the Club or the Game.

5.11A Member shall cease to be a Member:

5.11.1on resignation;

5.11.2on termination of membership by the Committee; or

5.11.3 on death.

III. GENERAL MEETINGS

6. General Meetings

6.1 All General Meetings shall be held at the Ground or elsewhere as the Committee maydetermine and any such meeting other that an Annual General Meeting shall be called aSpecial General Meeting.

6.2 The Chairman of all such meetings shall be the elected Chairman or in his absence the president of the Club or in his absence a member of the Committee appointed at themeeting concerned to take the chair of that meeting.

6.3 Every member shall be entitled to attend and vote at any General Meeting. The procedure forthe casting of votes shall be determined by the Chairman of the Meeting.

6.4 The quorum at any General Meeting shall be 10 Members unless the membership of the club is less than 10, in which case it shall be 2. The members of the Committee form part of the quorum.

6.5 If within thirty minutes after the time appointed for a General Meeting a quorum is notpresent, the Meeting, if convened on the requisition of Members, shall be dissolved, and inevery other case it will stand adjourned to such other day and at such other time and place,or be dissolved, as the Committee shall determine.

6.6 All resolutions shall be decided by a majority of votes recorded except where these Rules provide for a special resolution which shall require a majority of 75% of the votes recorded.

6.7 A declaration by the Chairman of a General Meeting to the effect that a particular resolutionhas been passed or not or passed by a particular majority or not shall (subject to the Act) befinal and binding on all Members unless manifestly wrong.

6.8 A General Meeting shall not be invalidated by reason only of any Member accidentallyfailing to receive a notice thereof or any accompanying document relating thereto.

6.9 The procedure for conduct of General Meetings shall be prescribed by the Committee.

7. Annual General Meetings

7.1 Not later that 31July in every year a General Meeting shall be held (to be known as theAnnual General Meeting) for the transaction of the following business:

7.1.1 To consider and approve (with or without amendment) the minutes of the previousAnnual General Meeting.

7.1.2 To receive and approve a report from the Committee on the affairs of the Club sincethe previous Annual General Meeting.

7.1.3 To receive and approve a Financial Statement for the preceding financial year.

7.1.4To confirm any elections of Honorary Members made by the Committee during thepreceding year if appropriate.

7.1.5To elect members of the Committee for the ensuing year.

7.1.6To consider as a special resolution any addition or alteration to these rules dulyproposed in accordance with Rule 7.4.

7.1.7To consider any other motion or business duly proposed in accordance with Rule 7.4.

7.1.8To consider any other motion or business of which due notice shall have been given.

7.1.9To hear any other relevant matter for the consideration of the Committee during theensuing year, but on which no voting shall be allowed.

7.2 Notice of the Annual General Meeting stating the date, time and venue of such meeting shall be posted on the Club’s website at least one month before the meeting and the agenda of the business to be consideredthereat shall be displayed on the Club’s website at least one week before the meeting. A copy of the Club’s Financial Statement for the precedingfinancial year may be obtained by Members from the treasurer on request in the week preceding the meeting. The Committee shall endeavour to email copies of all those documents to as many Members as possible within the same timescales.

7.3The election of Committee members shall be subject to the following provisions:

7.3.1 Any member shall have the right to nominate, with theconsent of the candidate, Members for election as one of the Committee members. The Committee shall also have the right to makenominations for the election of Committee members without restriction on thenumber of nominations.

7.3.2 The election of Committee members shall be decided by a majority of votesrecorded.

7.3.3 In the event of an equal number of votes being cast for two or more candidates fora seat on the Committee, a further election shall immediately be heldfor that seat between those candidates for whom the votes cast for suchseat or seats are equal in number. If there shall still be equality of votes the membersof the retiring Committee present at the time shall decide who shall from thosecandidates receiving an equal number of votes in the second election be the holdersof that seat on the Committee for the ensuing season.

7.4Proposals for additions or alterations to the Rules or for any other motion to be submitted toan Annual General Meeting shall be subject to the following provisions:

7.4.1 Any proposal shall be submitted in writing to the Honorary Secretary at least two weeks before the meetingduly proposed by one Member and seconded by another.

7.4.2 Copies of all such proposals and copies of all proposals put forward by theCommittee shall be placed on the Club’s website as soon as possible.

7.4.3 Amendments to any proposal notified to Members under Rule 7.4.2 shall be sent inwriting so as to reach the Honorary Secretary duly proposed and seconded not lessthat 2 days before the time for which the Annual General Meeting isconvened.

7.4.4 Amendments duly received in accordance with Rule 7.4.3 shall be added to theagenda by the Chairman of the Annual General Meeting.

8. Special General Meetings

8.1 The Committee may convene at any time a Special General Meeting by giving to all members two clear weeks’ notice thereof stating the date, time and venue thereofand the resolution or resolutions to be moved or other business to be transactedthereat. Such notice shall be posted on the Club’s website and the Committee should endeavour to email it to as many Members as possible.

8.1.1 Amendments to any resolution proposed by the Committee shall be submitted inwriting to the Honorary Secretary duly proposed and seconded by Members in thesame manner as is prescribed by Rule 7.4 for an Annual General Meeting.

8.1.2 Amendments duly received in accordance with Rule 8.1.1 shall be added to theagenda by the Chairman of the Special General Meeting.

8.2 The Committee shall also convene a Special General Meeting on receipt by the Honorary Secretary of a written requisition so to do, duly signed by not less than 20 Members. Eachrequisition must clearly state the specific resolution to be moved.

8.2.1 Two clear weeks notice of such a Meeting stating the date, time and venue thereofand the specific resolution to be moved thereat shall be posted on the Club’s website and the Committee should endeavour to email it to as many Members within the same timescale.

8.2.2 Amendments to such a resolution shall be submitted in writing to the HonorarySecretary duly proposed and seconded by members in the same manner as isprescribed by Rule 7.4.

8.2.3 Amendments duly received in accordance with Rule 8.2.2 shall be added to theagenda by the Chairman of the Special General Meeting.

9. Rules

9.1 No new Rule shall be made, nor any Rule be amended or rescinded, except by a specialresolution passed at General Meeting.

9.2A copy of the Rules shall be displayed on the Club’s website.

IV. COMMITTEE

10. Committee

10.1The affairs of the Club shall be administered by the Committee which shall exercise as they see fit all the powersof the Club expressed in Rule 4exclusively for the objects set out in Rule 3.

10.2The quorum at any meeting of the Committee shall be two (or such other number as maybe determined from time to time by the Club in General Meeting) and the Chairman shall be entitled to exercise a second or casting vote in the event of deadlock.

10.3If a vacancy shall occur for an elected member of the Committee between one AnnualGeneral Meeting and the next such vacancy shall be filled by the Committee.

10.4If a member of the Committee shall cease to be a Member or shall be adjudgedbankrupt or if a court order is made appointing a receiver to administer such member'sproperty such member shall thereupon cease to be a member of the Committee.

10.5The Committee shall annually draw up and agree a Club development plan (including a budget) to further the objects of the Club set out in Rule 3 and implement it and review it throughout the year.

10.6All members of the Committee at any time shall receive reasonable notice of every meeting of the Committee.

V. FINANCE

11. Club Finance

11.1The Club's income shall be obtained annually from the subscriptions of Members, donations from the Wandsworthians Memorial Trust, from sponsorship and from any otheravailable source.

11.2 The profits of the Club shall be applied only in furthering the objectives of the Club.

11.3A Financial Statement of the Club's affairs shall be made up a date near the date of the Annual General Meeting in each year (orsuch other date as may be determined from time to time by the Club in General Meeting)and shall be signed by the treasurer. An audit, where the membership require it in General Meeting, shall first becarried out by a two Members and, if the membership by special resolution passed at a General Meeting requires, thereafter by a qualified independent accountant at the expense of the Club.

11.4The Club may participate in a direct debiting scheme as an originator for the purpose ofcollecting subscriptions for any category of membership and/or any other amounts due to theClub. In furtherance of such a scheme the Club may enter into an indemnity required by thebank upon whom direct debits are to be originated and such indemnity may be executed onbehalf of the Club by a member of the Committee duly authorised by the Committee.

12. Subscriptions

Each Member shall, according to membership category, pay to the Club bysuch date or dates as the Committee shall determine from time to time, such annual subscription as theCommittee may from time to time determine.

VI. DISSOLUTION

13. Dissolution

In the event that the Club passes a resolution to dissolve and cease its activities, all positive balances, if any, in the Club’s bank accounts and all equipment and chattels owned by the Club will beautomatically transferred to the Wandsworthians Memorial Trust.

VII. GENERAL

14. Indemnity