NOMINATION FORM
CONTENTS
1. About CIO Asia’s CIO 100 2
2. CIO 100 Nomination Success Tipsheet 3
3. Essential Data 5
4. Part I — Organisational Information 6
5. Part II — Project Description 7
6. Contact Information of Interviewees at Nominee Organisation 13
7. Nominator’s Declaration and Details 14
1. ABOUT CIO ASIA’S CIO 100
The CIO Asia CIO 100 is a prestigious annual listing of the top 100 Asian companies that have deployed information and communications technology to derive the highest strategic value and to yield the greatest returns for their key operations and businesses. Each year, after admitting nominees the CIO 100, we present CIO Awards to FIVE most outstanding companies on this select list.
This is the nomination form that will present your company’s case for consideration to the panel of judges (refer to pages 3 and 4 for judging criteria) for inclusion in the CIO 100 Index for 2014. If your project or initiative is suitable, it will then be shortlisted for consideration for a CIO Award.
There are two parts to this form. In Part I, we ask for basic information on the nominee’s business operations and its IT setup. In Part II, we ask for information on the IT system or project that is being nominated for the CIO 100.
1.1 CONDITIONS
· All nominees must agree to be featured in CIO Asia magazine as part of its annual coverage for the CIO 100 and CIO Awards. This will usually, though not exclusively, appear in the March/April 2014 issue of CIO Asia.
· Nominations must be completed in full.
· Only one entry per nominee will be considered each year. A nominee may be a separate business unit within the same organisation, with separate P&L responsibilities.
· Third-party nominations ARE allowed, i.e. from an IT vendor supporting a company’s business project; a business partner of the nominee; or a communications/PR firm representing the company. However, the given contact persons from the nominee must be willing to verify all details given in this form by the nominating third-party.
· Former CIO 100 honourees and CIO Award winners are encouraged to submit new systems/projects/initiatives.
1.2 SUBMISSION & DEADLINE
Nomination forms must be submitted by friday, 10 January, 2014.
You may download a copy of this form from www.cio-asia.com/cio100_2014 or request a form by sending e-mail to
Completed forms may be submitted via:
· e-mail (softcopy, in PDF format only) to: ; or
· fax to (+65) 6339 9382; or
· as hardcopy, mailed to:
CIO 100 Nominations
Executive Networks Media
152 Beach Road
#11-06/08, Gateway East
Singapore 189721
For further information, please contact TC Seow, Editor, CIO Asia at T: +65 6395 8058, or e-mail: .
2. CIO 100 NOMINATION SUCCESS TIPSHEET
The CIO 100 judging panel is on the lookout for companies that have broken new ground in using IT systems/initiatives/projects in adding value to their customers.
2.1 WHAT ATTRACTS THE PANEL’S ATTENTION
· The CIO 100 recognises business innovation and leadership, and is not a basic technology-oriented award. Ultimately the panel is looking for the strategic impact of the nominated initiative — at the very least, one that includes the creation of new revenue channels and business areas, and ideally one that also includes the transformation of the nominee’s industry/sector.
· Take time to demonstrate, quantify and explain precisely how value was added to your organisation by the system/initiative/project you are nominating. Brevity may be the soul of wit, but it may not necessarily garner your organisation a CIO 100 placing and hard figures speak much louder than words.
· Clearly spell out the goals that your organisation was trying to achieve with the system/initiative or project being nominated.
· Provide as many details/numbers as you can about the nominated system, including: project dates/timelines/history/milestones; costs (in US$ terms); details on the IT vendors and technologies associated with the project and their role in its success; organisational details and roles, such as the teams involved and how they worked towards the success of the project; and ROI: where possible, share and spell out the returns to the organisation brought about by the project.
· Emphasise and identify best practices that were used or developed when managing the project.
· Demonstrate and quantify the impact on customers, employees, efficiency levels, cost, and other parameters, wherever possible, in numerical, percentage or fiscal terms. Don’t just say: there were improvements in manpower efficiency; show how many work hours were saved by implementing a new ERP system, for instance.
· Finally, provide your full contact details (or if you are a third party nominating an enterprise) the contact details of the relevant person(s) within the organisation whom the panel of judges can contact for verification of information, where necessary.
The CIO 100 judging panel is also looking for evidence of best practices used by your company in the areas listed next. The descriptions are simply suggestions and you are free to demonstrate how value was added in your organisation’s experience.
2.2 AREAS OF BEST PRACTICES
· Knowledge Management: facilitating the capture, exchange and dissemination of corporate knowledge, expertise and practices within the company and with business partners and value chain partners.
· E-business innovation: the use of electronic or online initiatives to, for instance, create new sales channels, drive new revenue streams, or offer a more diverse portfolio of services.
· People Management: how the organisation’s human resources are managed, to bring out the best potential in teams.
· Value chain excellence: from internal inventory to production, to managing relationships with suppliers, business partners and customers extending down and up the value chain.
· Integration: how your organisation has managed the integration of complex systems of data, information, systems and organisational structures to achieve enhanced efficiency.
· Customer Service: delivering new customer experiences, through innovative service, self-help, online, call centre and other customer-related channels.
· Security: how systems and initiatives are kept secure, or network infrastructure holes, and customer and critical business information is kept secure.
· Resourcing: how the organisation has managed its relationship with vendors who handle resourcing projects for it, and how this relationship was able to bring about maximum results.
· Cost management: creative and innovative use of IT systems and initiatives that are able to reap millions of dollars in enterprise-wide savings, as well as ramp up operational efficiency and performance.
· Quantifying IT Value: how the organisation has looked at IT investment through analysis tools such as ROI, EVA, the Balanced Scorecard and other methodologies to quantify and demonstrate the value of the investments.
3. ESSENTIAL DATA
In the following section, please fill in the required fields. This information will be reproduced in the CIO 100 for 2014, should your organisation be selected as a CIO 100 honouree. Honouree listing will be edited for clarity and brevity before publication.
Name of nominee organisation:
Location of corporate headquarters (Please state whether Global or Regional HQ):
Brief description of IT project/system/initiative nominated (not more than 50 words). Failure to complete this question will result in disqualification from the awards:
CIO/IT director’s name:
Organisational CEO/director’s name:
Corporate website URL:
Revenue (provided latest revenue figures, if applicable):
Number of employees:
4. PART I: ORGANISATIONAL INFORMATION
4.1 Where is your global headquarters?
4.2 Where is your Asia Pacific headquarters?
4.3 What is the nature of your organisation’s business (i.e. manufacturing, logistics, media, etc.)?
4.4 Is the company publicly or privately held?
4.5 How many employees are there in your organisation? (Specify if figure is global, Asia Pacific or country-level; when stating the global figure, a breakdown by geography is ideal.)
4.6 What was your organisation’s total revenue (in US$) for your last fiscal year?
4.7 In the current fiscal year what is your total IT budget (in US$)? Where possible please include a breakdown of the expenditure (e.g., technical staff development and training, software, hardware, consulting services).
5. PART II — PROJECT DESCRIPTION
In this section, please nominate an innovative IT/business solution/project/initiative that has made a significant impact on your organisation by adding value. (Former CIO Award winners are encouraged to list a new IT project or initiative.)
5.1 Describe the system or IT initiative you are nominating (e.g. order fulfilment or sales automation system, global intranet). Give details on the technology of the nominated system/initiative, including its architecture, hardware, software, development tools used, networking/communications infrastructure, and services contracted. Where possible include the following:
(a) “Firsts”: the “firsts” that were the unique features of the project, e.g., first major integration project in Asia Pacific dealing with financial institution merger, first implementation of Web services in insurance, etc.
(b) Project Significance: the significance of the project to the company. Evidence useful to making this judgement include: project budget relative to other projects or IT operating budget, number of people involved (i.e. total manpower), etc.
5.2 What were the primary objectives of this project/initiative?
5.3 Project Timeline: Describe the journey for the project, stating the dates of each milestone and describing the parties involved, as well as the objectives met at each point. (Failure to fill up this section results in disqualification from the awards.)
(a) Conception (Please state who conceived this initiative/project, and where and when it was conceived.)
Dates:
Objectives met:
(b) Start of Initiative
Dates:
Objectives met:
(c) Initiative/Project in Progress (Please state the number of phases first then repeat for each stage; if this is indefinite, include up to the current phase.)
Number of Phases:
Phase #:
Dates:
Objectives met:
Phase #:
Dates:
Objectives met:
Phase #:
Dates:
Objectives met:
Phase #:
Dates:
Objectives met:
Phase #:
Dates:
Objectives met:
(d) Completion
Dates:
Objectives met (including immediate ROI and projected future value):
5.4 List all major vendors and products (software, hardware, services, etc.) that were used to build/run the initiative.
5.5 What was the cost of the investment (in US$)?
Dollar amount (US$)Software
Hardware
Services
Others (Please specify)
TOTAL
5.6 DEFINING VALUE: Please list at least THREE important ways the IT project/investment has added value to your enterprise. Describe on how value is defined with reference to the project’s original objectives and the organisation’s mission, where the value is and how it was achieved. Also, describe the lessons that were learnt and the best practices that emerged from your experience. If there were Intellectual Property elements associated with the project, describe them explicitly.
Tip: Include details such as how it had strategic impact (penetration of new markets, changed the competitive face of your market); customer impact (providing customers with better service, lower costs, a wider range of products and services); financial impact (lowered costs, increased efficiency); operational impact (increased margins, improvements to the industry value chain) and social impact (better training, education for staff, improved health and safety, a safer environment, etc.).
6. CONTACT INFORMATION OF INTERVIEWEES AT NOMINEE ORGANISATION
Please list two people who are willing to be interviewed regarding the nominated organisation’s IT deployment/initiative.
(a) Name of interviewee 1:
Title:
Division, department or unit:
DID:
E-mail:
(b) Name of interviewee 2:
Title:
Division, department or unit:
DID:
E-mail:
7. NOMINATOR’S DECLARATION AND DETAILS
(This is a declaration by and basic information of the initiator of this nomination. No signature is necessary. Electronic submission of the form is taken to mean that the terms and conditions of this nomination form are accepted.)
By submitting this form, I undertake that the information I have provided is complete, accurate and correct to the best of my knowledge.
I authorise the release and use of any and all materials, furnished by others or myself at the company, for purposes of evaluation and judging.
I also understand that information submitted on this application, or subsequently gathered during the evaluation and judging process, may be used in articles or any other type of publicity related to the CIO 100.
Name of nominator:
Designation/Job Title:
Organisation:
Tel (DID):
E-mail:
Note: As we receive many nominations for the CIO 100, CIO Asia reserves the right to reject an application at any point, without prior notice to the submitting party. Rejections may be due to reasons such as inaccurate or insufficient information, or the project had already been previously submitted for consideration.
END OF FORM
CIO 100 2014 Nomination Form Page 10 of 14