Terms of Reference (ToR) for Engineering Consultancy Company/ Supervision

for Sauk and Vora health centres

Subject: The Health for All Project (HAP) in Albania is seeking qualified engineering consultancy company to develop Plans and Supervision for two primary health care centers in Sauk and Vorë.

Background

The Health for All Project (HAP) in Albania is funded by Swiss Agency for Development and Cooperation (SDC) and is being implemented by a consortium of three organizations: the Swiss Tropical and Public Health Institute (SwissTPH), and the two NGOs: Terre des hommes (Tdh) and Save the Children (SC) through HPA Center. The Project started in January 2015 and has an implementation timeframe of 4 years. Its overall goal is that the Albanian population, benefit from better health due to improved Primary Health Care (PHC) services and health promotion activities.

As part of the efforts to improve PHC, HAP has been investing in rehabilitation of several health facilities. This is a major undertaking considering the serious state of disrepair that many of the facilities are at the moment. Besides the damages, some buildings do need better conceptualization of their functions and divisions.

-The first health center is located in Sauk, inside Tirana Municipality. It serves a population of about 10000 inhabitants. The building is builtaround year 1980 and has been reconstructed in 1996 through a financing of the PHARE program.It is one storey building with retaining brick wall covered with pinch roof. The comprehensive building surface is of 250 m2. According to the service doctor, in the center provide services two family doctors, one doctorinside the consultation center for women and children and six nurses. The actual building of the centeris in bad conditions and it might be necessary to extend the existing building in accordance with new standards and requirements for health centres.

-The second healthcenter islocated in the city of Vora, inside Vora municipality.According to the service doctor, it serves to a population of 20000 Inhabitants. The Building was built in the early 1990s, from Emirates Red Crescent and for several years was used as Islamic functional building, but after some years this building was donated to the Vora municipality in order to be used as health Center and has never been reconstructed. The comprehensive building surface is of 800m2.This is a three-story building covered with flat roof. The actual condition of the building it is in bad condition because of humidity, problematic toilets and roof conditions. Therefore, it seems necessary to make a total reconstruction.

Objective

The purpose of this TOR is to define the assignment of an Engineering Company to work on a comprehensive solution for the buildings of the complex of health centres in Sauk and Vora. The solution should indicate a more rational assignment and utilization of the spaces, in order to improve the functionality of the buildings, facilitate the orientation of the patients, and make managerial responsibilities for maintenance and utilities costs more precisely defined.

A)Design phase

Specific objectives:

1)Deliver detailed plans for each of the buildings with technical specifications of the materials to be used and works to be performed to upgrade the existing building to the suggested detailed plans;

2)Define the divisions and respective functions and roles for each component of the buildings. This is of paramount importance for the Health center of Vora.

3)Include in the plans the details of areas of circulation of patients, visitors and workers who use the buildings on a daily basis, defining the flows of materials and people;

4)Include in the plans the location and operations of safety equipment in accordance with the correspondent legislation;

5)Address in the plans the requirements for people with disability defining their access and circulation inside the building in correspondence to the legislation;

6)Deliver detailed plans of installations andfurniture with specifications of materials to be used for each component of the building;

7)Estimate the overall cost of the construction/reconstruction.

Approaches, Activities and Deliverables:

Guidance notes - approaches:

•The Engineering Companyshall have due consideration to energy efficiency and upkeep with international environmentally friendly norms and standards.

•The set of drawings shall be developed in consideration to the mandatory standards, capacities and norms of the existing buildings. It will take in consideration also the existing structure of the buildings; the project proposalshould not intervene or demolish parts of the building and should minimize the construction of new structures.

•All drawings (construction and as-built) shall comply with the applicable standards of Union of Chambers of Architect and Engineers of Albania, and other relevant local authorities such as EU Standards etc. as applicable. All drawings shall be superposed with a view to avoid any conflicts andincompatibilities.All construction and as built drawings shall include their sets of design calculations as applicable.

•The design narrative report will sum up all design concepts and activities and provide the rationale for the optimal designs made. Standards, norms and regulations used must be referred to in the design report.

•Visits to the site, for identification of the current functions of the buildings and for making the required measurements for the architectural projectare required and will be granted by HAP.

Guidance notes -activities:

•The Engineering Company will develop the conceptual framework for each of the buildings based on the current utilization and the aspirations and visions held by the managers and professionals using the buildings, as well as additional elements that might be suggested by HAP and other stakeholders;

•The conceptual framework will address the assignment of responsibilities for the different entities located in the buildings, suggesting changes in the current assignments and possible rationalization with fusion of some of entities, when feasible, simplifying and making clearer who will be located where and who should be responsible for what.

•Engineering Company staff will visit the buildings and during the visits they will survey the use of the rooms and all other premises, identifying the managerial responsibilities currently held by the respective teams working in the buildings;

•The Engineering Company will gather (with support of HAP) the required information on the utilization of the building and the population served by the facilities.The Engineering Company will establish communication with the Directors and staff of the facilities from whom it might collect any additional information that might be relevant for designing the project beyond the information gathered during the visit;

•The Engineering Company will identify and develop concepts for the buildings and interior spaces,identifying architectural character and construction materials. It will develop criteria for each building and interior space, including size, function, spatial relationships, etc. in order to propose comprehensive solution for the buildings. Develop criteria for both buildings in utilization of the space in order to improve the functionality.

Deliverablesanddrawings dossier:

•The Engineering Companywill deliver a technical narrative report with the description of the rationalized functions and the program for the buildings. The functions should include organisation and implementation of all room functionality in the health centres. The narrative should also describe architectural concepts and written building programmes, including descriptions of building space criteria, construction materials, mechanical and electrical functionality for the benefits of the centers.

•The Engineering Company will deliver alternative construction cost estimates, considering two or three different budget scenarios (on request).

•Architectural drawings, though not limited to following, shall include:

  1. Site layout illustrating,relationships of all physical components considering function and topography;
  2. Schematic floor plans for each building;
  3. Floor plans - construction plans with all partition types and details;
  4. Floor plans - Furniture design with location plan;
  5. Floor plan - Floor covering;
  6. Lighting Plan for Ceilings;
  7. Interior elevations and sections;
  8. Details and design of all fixed furniture (including water points, sewerage, heating/air conditioning points, etc.);
  9. Metalwork, woodwork and joinery drawings;
  10. Detailed floor finish/patterns drawings;
  11. Miscellaneous decorative details;
  12. Reflected ceiling plans (showing height, materials, finishes and decorative lighting).

•Sauk Health center - Structural drawings, though not limited to following, shall include:

  1. Structural plans
  2. Column and foundation plans
  3. Foundation and structural beams
  4. Structural plan level and details
  5. Beam and column design etc.

•Vora Health center - Structural drawings (if its need such intervention), though not limited to following, shall include:

  1. Reinforcement plan;
  2. Lintel details and sections;
  3. Possible retaining walls etc.

•Mechanical drawings, though not limited to following, shall include:

  1. Firefighting plans;
  2. Portable water supply (cold and hot water), application of renewable energy though solar panels (in discussion with client);
  3. Rain and sewage water discharge system;
  4. Heating and cooling system;
  5. Principal schemes and technical details by systems.

•Electrical drawings, though not limited to following, shall include:

  1. Power Sockets Network;
  2. Power Network of Mechanical Plant;
  3. Normal and Emergency Lighting Network;
  4. Fire Detection Network;
  5. IT & Telephony Network;
  6. CCTV system;
  7. Earthing & Lighting Protection Network;
  8. Electrical Distribution Board;
  9. Principal schemes and technical details by systems;

B)Taking of Permit

Consultant will be part of the taking permit process through the Albanian authority, though not limited to following, it will:

-Assist HAP with entire technical documentations;

-Apply online in e-albania on behalf of the client with the authorisation;

-It will support all process during entire period

C)Supervision phase

Activities:

The Engineering Company will provide total support to the HAP, with all necessary consultancies during supervision period, in:

a)Preparation of the site report (site inspection and instruction);

b)Preparation of the monthly report;

c)Assisting in technical weekly and monthly meetings;

d)Checking and approval of the technical materials;

e)Checking and approval of the Health and Safety documents on site, according to Albanian law;

f)Checking and approval of the technical documentations and final dossier according to Albanian law;

g)Assisting during testing and commissioning period.

Instruction to bidders:

The Engineering Companyinterested in submitting offers for this tender must address and provide the following items.

  1. Legal company documentation (QKR, Extract, Licenses)
  2. Company Profile
  3. A Document certifying that (your subject):
  4. has met its fiscal obligations;
  5. has paid all social insurance obligations, issued by the Tax Administration;
  6. certification by theTax Administration which indicates thatthe annual turnoverfor thelast 3 years;

* All legal documentation must be in original copy from the last three (3) months

  1. Requested experts; Architect, Civil , Mechanicaland Electrical Engineer
  2. Experts CV’s with detailed description of previous works similar to the ones expected under this call for consultancy;
  3. Name of three referees who can provide information on the qualification of the applicant with telephone numbers and e-mail addresses or additional information in order to reach them easily;
  4. A financial offer specifying only the consultancy daily fee and transportation cost;

IMPORTANT

  1. The Consultancy daily fee must be the same for any professionals in the technical team of the Provider, independent from the specialised area of engineering they work. The bidder should be able to mobilize and deploy engineers from the relevant fields of engineering for the supervision. The Providershould only include one daily rate in its bid, which will be the base for all remunerations, regardless of the field and qualification of the engineer deployed. The bidder that indicates more than a daily rate, will not be considered in this tender.

Failure of the proposal to meet these requirementswill be the basis for elimination from consideration.

Deadline for application

Application should be submitted within 27th of April 2018, in sealed envelopes, with subject “Consultant Engineering Company for rehabilitation of Vora and Sauk HC-s” to the address:

Health for All Project

Rruga Themistokli Gëmenji

Pallati Helios, Kati II, Apt. 5

Tirane, Shqipëri

Contractual arrangement

Payment for the work/service providedis to be defined in the contract between HAP and the selected provider

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