CMH Board Meeting Minutes
May 29, 2012
Page 2
PROPOSED
COMMUNITY MENTAL HEALTH & SUBSTANCE ABUSE SERVICES BOARD
OF ST. JOSEPH COUNTY
BOARD MEETING MINUTES OF MAY 29, 2012
CENTREVILLE CONFERENCE ROOM
OFFICERS
PRESENT: John Dobberteen, Chair; Robin Baker, Vice Chair; Veronica Atkins, Secretary;
Gaylene Adams, Member at Large
MEMBERS
PRESENT: Dori Leo, Betty Massey, Barbara Parker, David Pueschel
EXCUSED: Gwen Donmyer, Donald Eaton, Greg Hackman, Rebecca Black
OTHERS
PRESENT: Lynelle Thrasher; BrieAnna Daugherty; Elizabeth O’Dell, Gary Smith, Lisa Loker
1. CALL TO ORDER
The meeting was called to order at 5:30 PM by John Dobberteen, Chair.
2. SET AGENDA
A MOTION WAS MADE BY PARKER, SUPPORTED BY PUESCHEL, TO APPROVE THE AGENDA AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
3. VISITORS, GUESTS
New employee BrieAnna Daugherty introduced as the new Children’s Case Manager by Lynelle Thrasher. She was welcomed by the Board.
4. APPROVAL OF PROPOSED MINUTES
A MOTION WAS MADE BY BAKER, SUPPORTED BY ATKINS, TO APPROVE THE MINUTES OF MARCH 27, 2012 AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
A MOTION WAS MADE BY BAKER, SUPPORTED BY PUESCHEL, TO APPROVE THE MINUTES OF APRIL 2012 AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
5. EXECUTIVE COMMITTEE REPORT
Liz reviewed the by-laws that were handed out in March for review. It was noted that electronic mail had been added.
A MOTION WAS MADE BY ATKINS, SUPPORTED BY PUESCHEL, TO APPROVE BOARD POLICY II.2 BY-LAWS AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
Public Hearing proposal date was discussed and proposed as August 28, 2012 at 5:30 PM in conjunction with the regular Board Meeting.
A MOTION WAS MADE BY BAKER, SUPPORTED BY PUESCHEL, TO APPROVE AUGUST 28, 2012 AS THE DATE FOR THE PUBLIC HEARING. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED
Liz discussed the walk-through of the old Village Market building. Comments were made regarding the amount of work it needed and the money it would take to rehabilitate it. Ideas were introduced for possible uses for the building such as a FQHC, drop-in center, sobering house, etc. At this time there are no definite plans.
6. SOUTHWEST MICHIGAN AFFILIATION GOVERNANCE COUNCIL UPDATES
Barb mentioned the IT project was in order. Barb mentioned the 494 Workgroup and deferred to Liz to briefly explain its purpose. Nomination committee will be looking at nominating a replacement for Ronni as she has decided that she will not seek renewal of her term.
Liz presented a PowerPoint on Governing a FQHC/CHC and discussed the Governing Board Handbook that contains the information.
7. FINANCE REPORT
Gary Smith presented financials, mentioning we are now seven months into the fiscal year. The month of April was close to break even. Year to date we are negative $479,000. The drivers for deficit continue to be Community Inpatient, Specialized Residential and some of the Residential Services. Metrics show Kalamazoo Psychiatric Hospital (KPH) is at four which is up one. Hawthorn is steady at one.
Financial Institution Report shows our negative position that will be watched and causes some concern if not closely monitored.
A MOTION WAS MADE BY PUESCHEL, SUPPORTED BY ATKINS, TO APPROVE THE FINANCIALS AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
Contract list in Board Packet was reviewed with mention that some contracts are Affiliation negotiated by Kalamazoo.
A MOTION WAS MADE BY ATKINS, SUPPORTED BY ADAMS, TO APPROVE THE CONTRACT AS PRESENTED. ROLE CALL VOTE WAS CALLED WITH 8 APPROVED/0 OPPOSED.
MOTION CARRIED.
Rehman contract was presented by affiliation to renew for one year. It has been recommended by Liz to renew contract for two years for continuity.
A MOTION WAS MADE BY LEO, SUPPORTED BY ATKINS, TO APPROVE THE TWO YEAR RENEWAL OF THE REHMAN AUDITOR CONTRACT AS PRESENTED. ROLE CALL VOTE WAS CALLED WITH 8 APPROVED/0 OPPOSED.
MOTION CARRIED.
8. EXECUTIVE DIRECTOR’S REPORT – Elizabeth O’Dell
The revenue expenditure report shows a loss in Medicaid which will be reimbursed from the affiliation. It was mentioned that the directors continue to review processes for opportunities to reduce expenditures and assure that services being given to our customers are at appropriate levels. Requests are still being pursued for 236 transfers to help cover the deficit in General Fund. It has also been approved to receive an additional $103,000 from Kalamazoo.
Included in your packet is the letter from HSAG Federal Review showing CMHSAS-SJC at 100%. Also included were the DCH findings and the Federal Report for our grant.
We are facing difficult times developing a plan to respond to our states response to Medicare and Medicaid dually enrolled customers. Continued focus is on how we continue to maintain our values and offer the current level of service. The biggest difficulty is how the management of our organization will be structured. On a positive note, Liz and Jeff Patton (Kalamazoo) will be involved in developing a consensus on structure development.
PAC is our opportunity to provide dollars to our elected officials. An anonymous donation is being requested from individuals on the board.
Mental Health Month appreciation gift was presented as a thank you to all Board Members.
Confidential sealed envelopes containing information from the attorney to all Board members were passed out for board members to review, sign and return.
9. ENVIRONMENTAL SCAN
Nothing presented at this time.
10. ADJOURNMENT
A MOTION WAS MADE BY BAKER, SUPPORTED BY ATKINS, TO ADJOURN THE MEETING AT 6:07 PM.
MOTION CARRIED.