Nomination Paper
Nomination for election to the Board of Trustees of the Institute of Fundraising
at the AGM on Tuesday, 8thJuly 2014.
Full name of candidate:Business address:
Position held:
Institute of Fundraising Individual membership number:
I declare that I am willing to stand for election to the Institute of Fundraising Board of Trustees
Signed:
Date:
Should you wish to submit this form electronically, we will accept a nominative email address in place of a signature.
CANDIDATE PROFILE
It is very important that a short profile of not more than 100 words be completed to be included with the election papers, so that members have the fullest possible information to make their choices. Please also send a recent head and shoulders photograph (jpeg)suitable for uploading to our website,to Eilis O’Connor at .
PLEASE ENSURE THE REVERSE OF THIS FORM IS COMPLETED BY YOUR PROPOSER AND SECONDER
Institute of Fundraising Nomination Paper (Cont’d)
Full name of candidate:Full name of proposer:
Institute of Fundraising Individual membership number:
I wish to propose the above for election to the Board of Trustees of the Institute of Fundraising.
Signature:
Should you wish to submit this form electronically, we will accept a nominative email address in place of a signature.
Full name of seconder:
Institute of Fundraising Individual membership number:
I wish to second the above for election to the Board of Trustees of the Institute of Fundraising.
Signature:
PLEASE ENSURE THAT THIS FORM IS COMPLETED IN FULL AND RETURNED TO:
Eilis O’Connor
Executive Assistant to Chief Executive
Institute of Fundraising
Park Place
12 Lawn Lane
London SW8 1UD
Or by email to:
N.B. All completed nominations must be received at the above address no later than midday on Friday, 2nd May 2014.On receipt of nominations, the ballot will be managed by Electoral Reform Services. Successfully elected Trustees will be announced at the AGM on Tuesday, 8 July 2014.
RULES IN RELATION TO CANDIDATE STATEMENTS, CANVASSING AND USE OF IOF RELATED DATA AND NETWORKS IN THE CONDUCT OF IoF TRUSTEE ELECTIONS
These rules will need to be read in conjunction with the Articles of Associationof the Institute of Fundraising.
- Candidates’ statements
Candidates should provide statements (of up to 100 words) with their nomination. Candidates’ statements will be placed on the Institute of Fundraising website where they will be easily accessible. Candidates’ statements will be listed in alphabetic order.
ii) Candidates’ statements must focus on their record of professional service to the Institute and to the fundraising profession. They should not include comments on other candidates’ characters and abilities, nor comments which could adversely reflect on the Institute of Fundraising’s professional status and reputation.
2. Canvassing for support
Canvassing is permitted, within the following parameters:
i) No canvassing must take place in advance of the date of despatch of voting papers.
i)No circulated material should refer to other candidates’ characters and abilities, nor include statements which would adversely reflect on the Institute of Fundraising’s professional status and reputation.
iii) Candidates must not make any offer or imply any inducement in relation to a candidature for possible election.
vi) Institute of Fundraising Groups are permitted to send out emails to their groups in the usual way, publicising the election and candidates, but all candidates must be treated equally and be listed in alphabetical order.
vii)At all times all candidates must be promoted equally.
viii) Institute of Fundraising mailing lists (which include Group mailing lists), and any social media accounts or pages directly linked to the Institute (i.e. IoF London tweets, specific Linked-in or Facebook pages) may not be used for the promotion of individual candidates over any other candidate.
- Complaints
Any complaints about the conduct of the election must be made within one week of the result. A complaint must be sent initially to the Chief Executive, who will investigate and report to the Board and then to the Membership at the first available opportunity.
The Trustees' primary role is to ensure that the Institute of Fundraising fulfils its’ charitable
objectives and that monies received in furtherance of those objectives are applied effectively.
In order to carry out this key role, the Trustees must do the following:
Mandate and reputation
Ensure that the Institute abides by stated charitable objectives and constitution and operates within the constraints of the law. The Trustees are responsible for preserving the Institute's good name and reputation.
Strategic planning
Satisfy themselves that an appropriate strategic planning process is implemented, by initiating such a process if necessary, by providing an independent challenge of key assumptions and assessing whether strategy is reasonable in relation to the risks involved, the resources required and the benefits to be achieved. The Trustees approve the final strategy and contribute, as required, along with the Executive Management Board (EMB) to create the strategic plan.
Objectives, workplan and budgets
Approve the Institute's objectives, and on an annual basis the workplan and budgets.
Risk identification and management
Ensure effective processes exist to identify, minimise where possible, monitor and manage the potential risks that the Institute faces.
Management effectiveness and succession
Ensure that the right management team is in place and is operating effectively and efficiently. The role of Trustees is to question, scrutinise and actively monitor management, for which purpose Trustees should have the opportunity to constructively question, test and challenge management views and proposals.
Internal control and management information systems
Ensure that effective internal control systems exist to protect the organisation and the necessary management information systems exist to assess the Institute's performance and progress in meeting its objectives. These would include the evaluation of operational effectiveness and efficiency and of impact, compliance with laws and regulations and the reliability of management and financial information.
Accountability
Give account of their actions in appropriate ways to members, regulatory bodies, associated charities, staff and volunteers, and other stakeholders.
Operating principles
1. In discharging the responsibilities listed above, the role of Trustees is to ensure that the
Institute is well managed, rather than to manage it themselves. Day-to-day implementation of policy will be delegated to the Chief Executive of the Institute and through the Chief Executive to the rest of the EMB. The Trustees’ responsibilities are to ensure that proper procedures and checking mechanisms are in place so that they can be certain that management is doing its job in a cost-efficient and effective way and that staff, with the calibre needed to discharge their responsibilities, are in post.
2. This in turn requires that the Chief Executive of the Institute is accountable to the Trustees for the effective management of the Institute, for implementing policies and achieving the objectives laid down by the Trustees and for appointing suitable staff.
3. Trustees, advised by the Chief Executive, are responsible for setting the objectives and policies of the organisation. The Chief Executivewill then develop more detailed strategies and objectives, both annual and longer term, and report on their achievement. The Trustees must consider, appraise, question and, where appropriate, challenge and improve those strategies and objectives. They must review the performance of the Chief Executiveas provided in Clause 2 above and take appropriate action when they are not satisfied with it. Part of their role is to support, encourage, challenge, stimulate, help and, where justified, criticise the performance of the Chief Executiveand his senior colleagues.
4. In addition to serving the Institute as Trustees, most Trustees will also contribute to the Institute by making available their specialist skills and experience. It is most important that they make a clear distinction between when they are serving the Institute as a Trustee and when they are serving the Institute in any other voluntary capacity, for example as a member of a committee.
Frequency of Meetings
In addition to the AGM in July, an induction day and a strategy day, the Board meets at least 4 times a year. Meetings of the Board usually take place from 2.00 to 5.00 pm at the Offices of the Institute in London.
The Institute is a charity registered in England and Wales (no. 1079573) and Scotland (no. SC038971), and a Company Limited by Guarantee no. 3870883. VAT Registration no. 547 8930 96.