Time / 10:30 – 12:05pm
Location / Teleconference
Chair / Andrew Blair
Members i attendance / n Margaret Wilsher, Richard Thomson, Andrew Connolly
Attendees / Ministry of Health: John Hazeldine (Chief Advisor, DHB Funding and Planning) Michael Hundleby (Director, Critical Projects), Kieran Reilly (Senior Project Manager) Emily Leopold (Project Coordinator), Jackie Maher (Senior Communications Advisor)
Observer: Davin Hall (Senior Advisor, Treasury)
Other Attendees: Chris Fleming (CEO, Southern DHB), Kathy Grant (Commissioner, Southern DHB), San Ting Gilmartin (Programme Manager, Southern DHB), David Perez (Chair, Clinical Leadership Group), Nigel Millar (CMO, Southern DHB)
Item S / ubject
Andrew Blair opened the meeting at 10:30am.
1 Board only session on draft SPG Terms of Reference.
The draft Terms of Reference were discussed aided by emailed comments. The Ministry of Health agreed to provide a revised draft following the discussion.
2 a Welcomed other attendees to the meeting
Apologies
Dr Tony Lanigan (SPG Member).
2 b R
N / egister of Interest
oted, no changes.
2 c M
N
R
A / inutes Action Points
oted, all action points have been completed and can be closed.
ecommendation:
greed that the minutes of the meeting held on 25 July 2017 are accepted as a true and correct record.
3 Update on IBC
The Minister of Health and Prime Minister were in Dunedin on Saturday, 19 August to make the announcement.
Site Selection Criteria
Received verbal update.
Noted a report back to Ministers is due before Christmas.
Site selection criteria are being developed. Welcomed Clinical Leadership Group input on those criteria.
The Director Critical Projects and Chair of SPG have both separately met with the Mayor of Dunedin since the last SPG meeting.
Action: CLG proposed site selection criteria - 26 September SPG meeting.
4 / Gateway Action Points Report
R5: Discussion that a structured team building exercise unlikely to be completed.
R8: This is a priority area for SDHB and Southern DHB CEO has written to the Ministry of Health outlining resourcing requirements.
Action Report back on the Gateway recommendations – 26 September SPG meeting.
5 a / Ministry of Health
Progress Report
SPG noted the paper.
Action: DBC Communications Plan to come to the 26 September SPG meeting.
September and October SPG meetings to be changed to teleconferences and November meeting will be face to face in Wellington. SPG Chair will continue to meet with stakeholders in Dunedin, as required.
5 b / Project Brief
Detailed Business Case to be based on Functional Brief due to be developed by 13 March 2018.
Discussion related to acute adult mental health inpatient services being in scope for Wakari but not a new site. Once site capacity is determined the DHB may consider other business cases that fit with long term master planning but which are outside the scope of this project.
Any private public partnership option will not include clinical services.
Recommendations:
SPG approved the appointment of a Project Manager for site selection SPG approved the appointment of a Commercial Advisor
SPG approved the appointment of a Procurement Advisor
SPG approved seeking quotes for undertaking the peer review during the Detailed Business Case phase
SPG approved the Project Brief – subject to removing the media section (will be covered in the communications plan), adding a footnote on other business cases to project scope and noting the need for an Implementation Business Case after the Detailed Business Case is still to be determined.
Richard Thomson, Michael Hundleby and John Hazeldine left the conversation.
5 c / Steering Group ToR
Recommendation:
SPG approved the Southern Steering Group Terms of Reference.
6 a / Southern DHB Reports
Interim Works
Noted an additional 4.7M funding has been approved since the report was prepared and will be reflected in the next report.
SPG noted the paper.
6 b / Rebuild
Welcomed the Clinical Leaderships Group’s work on Digital Hospitals and Telemedicine. SPG noted the paper.
7 b / Current OIAs
Noted.
7 c / 2018 SPG meeting schedule (draft)
SPG endorsed the proposed schedule and will adopt the timetable for next year. Noting a preference to make use of teleconferences where appropriate.
7 d / Other Business
The next meeting is 26 September and will now be a teleconference.
The meeting closed at 12:05pm.
SOUTHERN PARTNERSHIP GROUP
Minutes
Action Items
No / Action / Responsible / Due / Status30.05.17-1 / Draft ToR sent to SPG members for review on 01/06/2017 / MH / June / Closed
25.07.17-1 / Communications around IBC to be finalised. / JM / August / Closed
25.07.17-1 / Project Brief / KR / August / Closed
25.07.17-2 / SPG meeting schedule for 2018 to be drafted. / EL / 29.08.17 / Closed
29.08.17-1 / CLG proposed site selection criteria / DP / 26.09.17 / Open
29.08.17-2 / Report back on the Gateway recommendations – 26 September SPG meeting / JH / 26.09.17 / Open
29.08.17-3 / DBC Communications Plan to come to the 26 September SPG meeting / JM / 26.09.17 / Open
In Confidence Southern Partnership Group Page 4 of 4