March 9 & 10, 2017 Gathering Place, Regina, SK
Present: Chief: Elsie Jack (A)
Councilor: Morris Pasap (A)(A) Kurt Adams
Shawn Spencer Eric Hassler (A)(A)
Barret Prettyshield (A) Sheryl Thomson
Director of Finance: Sergey
Director of Operations: Bernie Petit
CALL TO ORDER:
With a quorum being present, Councilor Kurt Adams called the Budget/Policy meeting to order at 10:30 a.m.
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Opening Prayer
MINUTES:
SPENCER S/ADAMS K: That the agenda be adopted for March 9 & 10, 2017
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DELEGATES:
FINANCE REPORT:
UNFINISHED BUSINESS:
017-03-014 LEGAL REPRESENTATION ADAMS K/THOMSON S: That Chief &
Council appoint Al Brabant of Brabant &
Company as legal counsel for Carry the
Kettle vs Luellen Ironstar file.
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017-03-015 ADJUDICATOR/NEGOTIATION ADMAS K/PRETTYSHIED B: That the
Chief and Council instruct legal council
to attempt to seek settlement
discussions with the parties rather than
using Band Source funding for extended
legal processes.
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017-03-016 COMMUNITY CONSULTATION SPENCER S/ PRETTYSHIELD B:That Band
Member Assistance Policy; Labour
Ready Project; Sports & Rec Budget
/Policy; Housing Rent will be on the
agenda of April 28, 2017 Band Meeting.
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017-03-017 PURCHASE ORDERS SPENCER S/PRETTYSHIELD B: That each
Director/Manager/department
head/Principal will be authorized to sign
Purchase Orders for their department.
Each department Manager is
responsible to only approved Purchase
Orders that are eligible for the
programs and strictly abide by their
budget.
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017-03-018 STAFF TRAVEL ALLOTMENTS ADAMS K/SPENCER S:That the
unfunded staff travel allotments will be
limited as per the attached Staff Travel
2017-18 Budget.
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017-03-019 BAND MEMBERSHIP ASSISTANCE SPENCER S/THOMSPON S:One time
Medical Prescription
Expenses to a maximum of 300.00.
Medical travel is not covered. Band
members must apply through Health
Canada. Cheques will be made to the
Service Providers. Immediate Family
Only-Customary Adoption Family not
eligible. BMA will not be processed
without documentation. Feast/Funeral
costs will be issued to the caterer
chosen by the family. All BMA’s must
be submitted to the Director of
Operations. BMA requests submitted to
Chief and Council will not be processed.
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017-03-020 PURCHASE ORDERS SPENCER S/ADAMS K:That all purchase
orders will be
authorized only by the Director of
Operations. All Purchase orders are only
faxed or emailed to the service
provider. As of April 1, 2017 Band
members must have the
medical transportation form signed by
the medical facility and return to the
Health Clinic. If a Band Member does
not return the signed medical
Transportation form, then purchase
orders will only be issued after the
appointment as a reimbursement.
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017-03-021 MEDICAL TRANSPORTATION FUEL ADAMS K/SPENCER S:That all band
departments fuel purchases will be
exclusively through the Nakota
Junction. Diesel purchases are not
included.
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017-03-022 SPORTS & RECEREATION SPONSORSHIP ADAMS K/ THOMSON S:That all sports
fees will be eliminated
from the Sports and Recreation
Department. Sports & Recreation
sponsorship will be limited to $300.00
per year for sports and recreation
registration fees only as Band Member
Assistance. The only hockey
tournament that will be sponsored by
the band will be the FSIN Treaties
Tournament/Winter Summer
Games/FSIN Baseball for Entry Fees and
Rooms only.
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017-03-023 YOUTH CONSULTATION SPENCER S/THOMSON S:That a youth
consultation meeting with
the children of the NOEC school and
Chief and Council BE ARRANGED.
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017-03-024 HEADSTART DEPARTMENT SPENCER S/THOMSON S:That the
Headstart Program will be
included under the NOEC Education Portfolio as of August 2017.
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017-03-025 COMMITTEES SPENCER S/ADAMS K: As of March 31,
2017 all CTK department
committees will be re-structured. All
committees that start in April will be
required to attend an all-committee
meeting to share the vision of
leadership set out in new
Terms of Reference for each
department’s committee.
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017-03-025 LANDS LEASE REVENUE ACCOUNT THOMSON S/ADAMS K:That a new
policy and procedures will
be established by Chief & Council on or
before April 30, 2017.
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017-03-026 NAKOTA JUNCTION PO AUTHORIZATION SPENCER S/ADAMS K:That the Director
of Operations, Bernie Petit is authorized
to complete Gas Purchase Orders. All
Chief and Council are to be removed
from arranging fuel for the Band.
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NEW BUSINESS:
ACCOUNTS PRESENTED FOR PAYMENT:
BYLAWS/BCR’s:
Legal Counsel-BCR
INAC-Appointment of Auditor
APPOINTMENTS:
COUNCILOR REPORTS:
ADJOURNMENT:
Chief Elsie Jack: That this meeting be adjourned. THE MEETING ADJOURNED AT 4:00 P.M. -CARRIED-