Pending Approval at July 21, 2016 Board Meeting
University Women’s Club
2015-16 Outgoing Board of Directors Meeting
April 23, 2016 Jay Room, Kansas Union
Call to Order: President Judy Niebaum called the meeting to order at 10:09 a.m. She asked if there was a quorum and the answer was yes. She welcomed the members and thanked the Board for their services and contributions over the past year. She expressed special gratitude to all who stepped in and “kept things going” when she had to be absent because of her personal loss.
16 Members Present: Sharon Brown, Carladyne Conyers, Chris Day, Ann Eversole, Ruth Gibbs, Christine Graves, Marilyn Hall, Janis Hutchison (for Rachel Lindbloom), Donna Koepp, Rita Little, Elaine McCullough, Judy Niebaum, Connie Patterson, Janet Prestoy, Susan Ralston, Mary Weinberg.
Minutes: The minutes of the January 28, 2016 Board Meeting were approved for filing.
Executive Committee Members Reports: President Elect Chris Day reported that the New Member Teas were well attended and should be continued.
Recording Secretary: Ann Eversole asked members to sign in on the sheet being circulated.
Corresponding Secretary: Anne Walters was not able to attend, but submitted a written report. A total of 46 get well, congratulations, condolence cards and notes were sent from May 2015 through April 23, 2016. She recommended continuing to encourage members to alert Corresponding Secretary if cards and notes should be sent. Report filed.
Treasurer: Janet Riley was not able to attend. Carladyne Conyers presented her report. As of April 19 there were 58 new members, 260 regular members, 35 registered honored members. Reimbursement Forms should be submitted as soon as possible to Janet. Carladyne distributed Reimbursement Forms and reminded members that the books will be closed and audited on June 30, 2016.
Treasurer Elect: Carladyne indicated that the luncheon collections went well. The luncheon count must be submitted to the Kansas Union on the Monday before the Thursday luncheon. She was able to accommodate members who missed the dead line because of cancellations otherwise they would be placed on a waiting list. Members should be reminded to make reservations by the deadline. Luncheon counts for this past year ranged from 80 to 108.
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Members at Large: Donna Koepp and Elaine McCullough reported that the nametag distribution went smoothly. When members picked up their name tags they also checked off their names on the luncheon registration list. Stick on name tags were provided to members who were attending the program and not staying for lunch.
2014-15 President: As past president, Susan was Scholarship Chair and reporedt that the Scholarship Committee had received 43 applications and 5 outstanding recipients were introduced at the April 7, 2016 Annual Meeting. She was delighted to report that 202 members contributed over $8000 to the Scholarship Fund She will email her report for filing.
Reports of Standing Committees Chairs:
Historian: No Report
Interest Groups: Christine Graves indicated that she and Janine Monaghan had met with Mary Newell and were preparing the 2016-17 budget requests.
Malott Room: Mary Weinberg reported that she met with Lisa Kring, Service Manager for the Kansas Union. The Kansas Union is an auxiliary of the University is student funded and receives no university or state allotted money. A student referend will be held in April of 2017 asking for a student fee increase of $40 million for the funding of a variety of campus projects including a renovation of the Kansas Memorial Union. At the end of March 2016 there was $15,356.00 in the Malott Room spendable account. This figure will need to be doubled for carpet replacement, furniture and window treatments if the Union renovation is approved. Report filed.
Membership: Ruth Gibbs reminded us that the membership numbers are announced in the Treasurer’s report. She and Sandra Gautt, Chair Elect, have met. Sandra plans to continue providing a release with UWC information to the KU Alumni Association. As in the past, an e-mail will be sent to alums in counties adjacent to Douglas County.
New Members & Friends: Rita Little reported that the visit to the Kemper Museum of Contemporary Art is this year’s final program. She has met with Linda Burton.
Nominations: Sharon Brown reported that the 2016-17 slate of Executive Committee Officers was introduced at the April 7, 2016 Annual Business Meeting. Report filed.
Policy/Parliamentarian: Janis Hutchison reported for Faith Greenwood and distributed revised job descriptions and procedures guide for replacement in officer notebooks 2016-2017 Membership Registration forms were distributed3
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Program Co-Chairs: No report
Table Decorations: Connie Patterson reported that she and Sue Atchison had provided luncheon centerpieces for a total of 70 tables this year.
Menus: Dottie Nordlund will continue to work with Dining Services and will coordinate the menu selection.
Publications: Janis Hutchison presented Chair Rachel Lindbloom’s report. Newsletters are printed and mailed in August 2015, October 2015, January 2016 and March 2016. All UWC publications are the responsibility of the Publications Committee. Report filed.
Public Relations: Janet Prestoy listed the various publications, photo submissions to the LJW and copy submitted for the KU Alumni Association Magazine’s calendar since the January report. David Day is helping refine the process for the Malott Room monitor display. Report filed.
Reservations: Carladyne Conyers gave the Reservations information in the Treasurer-Elect report.
Scholarship: The Scholarship Report was presented earlier in the meeting by Susan Ralston, 2014-15 President and Scholarship Committee Chair.
Special Projects: No report.
Website: Jerree Catlin will continue as the web site coordinator. UWC web site is uwcku.blogspot.com
Unfinished Business: Sharon Brown reported that several members had commented that they prefer dry salads with the dressing choices in separate containers on the luncheon tables. N
New Business: It was noted that Sign-Up Day is Thursday, September 1, 2016 which is the Thursday before Labor Day Weekend.
President Judy passed the gavel to President Chris Day.
Adjournment: The meeting was adjourned at 11:23 a.m.
Ann Eversole, Recording Secretary