Pass Christian Public School District
Safety and Crisis Response Plan
2013-2014
The Pirate’s Landing
August 13, 2013
To: Pass Christian Public School District Employees and Students
The Pass Christian Public School Board and the Administration of the Pass Christian Public School District are dedicated to ensuring a safe environment is provided for our students. Further, all employees are provided with a safe work place and appropriate safety training. We are hereby officially implementing the safety programs outlined in this safety manual. These written programs are directed by board policiesSAFE SCHOOLS (ADD), EMEGENCIES (EBC), SAFETY PLANS(EBCA), and SAFETY DRILLS AND EVACUATION (EBCB). This plan incorporates guidelines and procedures endorsed by the National Incident Management System and Joint Incident Command recommendations.
All employees are expected to comply with the minimum safety requirements outlined in this program. Administrators and Principals may develop and implement additional detailed programs for their campuses as needed upon approval by the Superintendent of Education and Pass Christian Public School District School Board. All employees are required to annually review the programs outlined in this policy manual. All employees shall review the manual as part of their orientation. Once this review is completed, employees will fill out and sign a copy of the Employee Review and Compliance Certification Form.
Safety is an important and integral element in each of our duties and is considered the single most important aspect of anything we do. It is the goal of the Pass Christian Public School District to provide a safe and healthy environment for all students, employees, parents and visitors. Thank you for your cooperation and support in these efforts.
Sincerely,
Beth John
Contents
INTRODUCTION
SCHOOL BOARD MEMBERS
SUPERINTENDENT OF EDUCATION
SCHOOL SAFETY AND CRISIS RESPONSE PLAN COMMITTEE
SAFETY PERSONNEL
SCHOOL NURSES
DISTRICT INFORMATION
COMMUNITY RESPONSE INFORMATION
EMERGENCY SERVICES
MEDICAL
UTILITIES
MEDIA
FEDERAL RESPONSE INFORMATION
STATE RESPONSE INFORMATION
COMMUNICATION
COMMUNICATION CHAIN OF COMMAND
CENTRAL SERVICES
SCHOOLS
GENERAL CRISIS PROCEDURES
COMMAND CENTER
EMERGENCY DRILLS/PROCEDURES
TORNADOS/HURRICANE/AND INCLEMENT WEATHER
ARMED/UNARMED INTRUDER
LOCK DOWN PROCEDURE
EARTHQUAKE
INTERIOR/EXTERIOR HAZARDOUS MATERIALS
THREATS UNIQUE TO THE GEOGRAPHICAL LOCATION OF THE DISTRICT/SCHOOLS
BUS EVACUATION
BUS ACCIDENT
SCHOOL EVACUATION PLAN
EMERGENCY KITS
CARING FOR SPECIAL NEEDS STUDENTS
SCHOOL EVACUATION MAPS
DELISLE ELEMENTARY EVACUATION MAP
PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP
FIRST FLOOR
PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP SECOND FLOOR
PASS CHRISTIAN HIGH SCHOOL EVACUATION MAP
CHILD CARE CENTER EVACUATION MAP
ON-SITE EVAUCATION AREAS
OFF-SITE EVAUCATION AREAS
FAMILY REUNIFICATION POINT
CRISIS SITE STUDENT RELEASE FORM
SITE STATUS REPORT/MISSING/INJURY REPORT
PARENTAL PERMISSION EMERGENCY RELEASE LIST FOR PARENTS
PRESS MEDIA
YEARLY STAFF TRAININGS
REQUIRED YEARLY DRILLS
YEARLY EMERGENCY DRILL FORM
REQUIRED DISTRICT POLICES and PROCEDURES
ANNUAL DISTRICT/SCHOOL SAFETY ASSESSMENT
CRIME SCENE MANAGEMENT
PROCEDURES ADDRESSING REGISTERED SEX OFFENDERS
ADDITIONAL FORMS
STAFF RESOURCES
HAZARD COMMUNICATION PROGRAM
MATERIAL SAFETY DATA SHEET (MSDS) INVENTORY
STUDENT ACCIDENT REPORT
EMPLOYEE ACCIDENT REPORT
EMPLOYEE REVIEW and COMPLIANCE CERTIFICATION FORM
INTRODUCTION
The School Safety Plan is the foundation the district and schools use to maintain a safe and secure educational environment. There are three components to a comprehensive safety plan. Those components are:
- Policies and procedures that afford a safe school environment.
- The Safety and Crisis Response Plan.
- Programs that promote a safe school environment.
The Pass Christian Public School District plan utilizescomponents of the model developed and set forth by the Mississippi State Department of Education, Office of Safe and Orderly Schools.
Frank McCardle, Risk Management Director August 13, 2013
Mission Statement
PASS CHRISTIAN PUBLIC SCHOOL DISTRICT
“COMMITTED TO EXCELLENCE”
Our Beliefs
STUDENTS EXECEL WHEN:
- CURRICULUM IS CHALLENGING AND PROGRESSIVE
- ACTIVELY ENGAGED IN THE LEARNING PROCESS
- ALL HAVE AN EQUAL OPPORTUNITY TO LEARN
- LEARNING IS A SHARED RESPONSIBILITY
- HELD TO CLEARLY DEFINED, HIGH EXPECTATIONS
- ALL ARE ACCEPTED, VALUED, AND SAFE
SCHOOL BOARD MEMBERS
Randall DeWitt, President
Portia Stewart, Vice President
Dr. Philip Terrell, Secretary
Margaret Kalif, Member
Walter King, Member
SUPERINTENDENT OF EDUCATION
Beth John, Superintendent of Education
SCHOOL SAFETY AND CRISIS RESPONSE PLAN COMMITTEE
Central Services
Beth John, Superintendent of Education………………………………………………………………..228-255-6200
228-222-0129
228-669-8067
Teresa Allen, Director of Accreditation…………………….…………………………………………….228-255-6200
228-222-0123
228-222-3364
Tricia Cox, Assistant Director of Special Education and District Test Coordinator…..228-255-6200
Doris Flettrich, Director of Special Education and Gifted Education Supervisor...... 228-255-6200
228-222-0128
228-596-7106
Marsha Garziano, Business Manager……………………………………………………………………..228-255-6200
228-222-0168
228-216-4070
Mona Graham, Transportation Supervisor……………………………………………………………..228-255-6206
228-222-0121
228-860-9505
Frank McCardle, Director Federal Programs, Personnel, and Support Services……...228-255-6200
601-916-7756
Brad McJunkin, Lead Computer Systems Specialist………………………………………………..228-255-6208
228-860-8690
Dean Necaise, Maintenance Supervisor………………………………………………………………….228-255-6206
228-222-0164 228-863-5207
Susan Walters, FEMA and MSIS……………………………………………………………………………..228-255-6208
228-263-1152
District Schools
Desiree Lizana, Principal, DeLisle Elementary………………………………………………………..228-255-6219
228-222-0125 228-234-2822
Mandy Lacy, Assistant Principal, DeLisle Elementary…………………………………………….228-255-6219
228-222-0127 228-669-5229
Dr. Kenitra Barnes, Principal, Pass Christian Elementary……………………………………….228-452-5200
228-222-0263
Tanya Rasa, Assistant Principal, Pass Christian Elementary……………………………………228-452-5200
228-222-0456
228-234-3132
Meridith Bang, Principal, Pass Christian High School………………………………………………228-452-2008
228-255-0124
228-357-2200
Robyn Killebrew, Assistant Principal, Pass Christian High School……………………………228-452-2008
228-222-0130
Joe Nelson, Principal, Pass Christian Middle School……………………………………………… 228-452-5220
228-222-0528 228-697-5962
Haleigh Cuevas, Assistant Principal, Pass Christian Middle School…………………………228-452-5220
Michael Crawford, Lead Teacher, The Pirate’s Landing………………………………………….228-860-9055
Rose Jenkins, Director, Child Care Center...... 228-452-5210
SAFETY PERSONNEL
Officer Summer Dunnam, DeLisle Elementary………………………………………………………………..….601-394-7348
Officer John Dedeaux, Pass Christian Elementary……………………………………………………………….228-216-3753
Officer John Dedeaux, Pass Christian Middle School…………………………………………………………..228-216-3753
Officer Clinton Jacobs, Pass Christian High School………………………………………………………………228-305-0326
Officer Summer Dunnam, The Pirate’s Landing………………………………………………………………….601-394-7348
SCHOOL NURSES
Tandrea Dedeaux, DeLisle Elementary……..……………………………………………………………228-222-0402
Amber McJunkin, Pass Christian Elementary………………………………………………………….228-222-0399
Amber McJunkin, Pass Christian Middle School…………………………………………..…………228-222-0399
Meghan Smith, Pass Christian High School……………………………….…….....………………….228-234-9101
DISTRICT INFORMATION
Central Services
Pass Christian Public School District
6457 Kiln-DeLisle Road
Pass Christian, Mississippi 39571
228-255-6200 Office
228-255-9302 Fax
DeLisle Elementary School K-5
Desiree Lizana, Principal
Mandy Lacy, Assistant Principal
6303 W. Wittmann Road
Pass Christian, Mississippi 39571
228-255-6219 Office
228-266-6222 Fax
Pass Christian Elementary School
Dr. Kenitra Barnes, Principal
Tanya Rasa, Assistant Principal
270 West Second Street
Pass Christian, Mississippi 39571
228-452-5200 Office
228-452-9615 Fax
Pass Christian High School
Meridith Bang, Principal
Robyn Killebrew, Assistant Principal
720 West North Street
Pass Christian, Mississippi 39571
228-452-2008 Office
228-452-6128 Fax
Pass Christian Middle School
Joe Nelson, Principal
Haleigh Cuevas, Assistant Principal
280 West Second Street
Pass Christian, Mississippi 39571
228-452-5220 Office
228-452-5221 Fax
The Pirate’s Landing
Michael Crawford, Lead Teacher
6457 Kiln-DeLisle Road
Pass Christian, MS 39571
228-255-6200 Office
228-255-9302 Fax
Early Childhood Center
Rose Jenkins, Director
205 Leovy Avenue
Pass Christian, MS 39571
228-452-5210 Office
228-452-5211 Fax
COMMUNITY RESPONSE INFORMATION
EMERGENCY SERVICES
911
Ambulance… Fire… Police
Pass Christian Fire Department
228-832-0638
Pass Christian Police Department
228-452-3300
Harrison County Sheriff’s Department
228-865-7060
Harrison County Civil Defense
228-865-4002
MEDICAL
Harrison County Health Department
228-863-1036
Memorial Hospital
228-867-4000
Garden Park Hospital
228-575-7000
Biloxi Regional Hospital
228-432-1571
American Red Cross
228-896-1036
Poison Control Center
800-222-1222
UTILITIES
Mississippi Power Company
228-864-1211
Coast Electric Power Company
228-832-1761
Entex
228-896-7500
Blossman Gas, Inc
228-864-1162
Neill Gas
228-832-2111
Pass Christian Water
228-868-5765
MEDIA
Sun Herald
228-896-2100
WLOX
228-896-1313
WXXV
228-832-2525
SPECIAL
Crime Stoppers Hotline
1- 888-827-827-4637
Connections Hotline
1-888-827-4637
Rape Crisis Hotline (24 Hours)
1-601-960-1234
Shelter (Abused and Neglected Children)
1-228-868-8686
Animal Shelter
1-228-863-3354
FEDERAL RESPONSE INFORMATION
FBI
228-864-6131
United States Border Patrol
504-670-2404
STATE RESPONSE INFORMATION
Mississippi Department of Education
Robert Laird, Crisis Response Team
601-359-1028
Mississippi Department of Human Services
228-897-5600
Mississippi Highway Patrol
228-539-4881
SAFETY HOT LINE
601-942-2445
COMMUNICATION
Communication is crucial during an emergency situation. The superintendent will be the official spokesperson for the district. The superintendent’s designee will be responsible in the superintendent’s absence. Comments in a crisis situation will be made under the supervision of the superintendent.
The boardroom will be the location for the emergency communication post. Interviews will not be conducted as the school site. Media permission to interview students must be given by parents and be conducted off site.
COMMUNICATION CHAIN OF COMMAND
The mechanism for contacting members of the faculty and members of the crisis management team is:
CENTRAL SERVICES
- Superintendent
- Director of Support Services
- Business Manager
- Director of Accreditation
- Director of Special Education
- Supervisor of Maintenance
- Supervisor of Transportation
Central Office Staff
The central office staff will:
- Assist in all emergencies.
- Set up an emergency communication post at the central office.
- The central office will notify the proper MDE departments.
- Prepare statement for the media.
- Aid the principal in preparing fact sheet to help those answering phones.
- Develop accurate and complete information regarding the incident and will coordinate with the superintendent the release of all information.
- Facilitate and conduct press conferences.
- Maintain communication post at the central office during emergency incident.
SCHOOLS
- Principal
- Assistant Principal
- Lead Teacher
- Secretary
GENERAL CRISIS PROCEDURES
- Call - 911.
- Give police your name, school name and location, situation and then stay on line.
- Announce Emergency Crisis, repeat 3 times. Stay calm.
- Call - Superintendent’s office at 228-255-6200.
- Document the entire incident. Include names, times, steps taken and results.
- If possible, conduct emergency staff meeting to facilitate flow of information.
COMMAND CENTER
- Site administrator conducts operations from one location and does not leave that location.
- Crisis Response Team members should report immediately to Superintendent’s office (Command Center) and initiate responsibilities.
- Secure CRT binder. (This contains specific member assignments, maps of school, evacuation plan, emergency numbers and master keys).
- If EMS officials replace CRT members they should await further instructions from site administrator.
- Follow through with designated PARENT waiting area.
- Follow through with designated PRESS/MEDIA area.
- Facilitate distribution of maps, keys, assignments, information, and communication devices from a central location.
- Facilitate district participation and flow of information with EMS officials.
- No unauthorized individuals should be allowed in the command center
Responsibilities of Personnel During and AfterEmergency
Principals (MS code 37-9-15)
The principal/designee is responsible for the overall direction of emergency procedures at the school site and will maintain a chain of command.
- Chain of Command:
Principal
Asst. Principal
Lead Teacher
Secretary
- Direct evacuation of building in accordance with procedures.
- Arrange for transfer of students and other individuals when their safety is threatened by a disaster.
- Ascertain names of injured and send staff member with students if transported from school.
- Keep the names of students who are picked up by parents or persons acting for the parents.
- Notify the superintendent’s office.
- Prepare fact sheet to help those answering phones.
- Communicate event to district media spokesperson.
- Notify first aid providers to report to site of emergency.
- Take any other steps deemed necessary to ensure the safety of students, staff, and other individuals.
- Maintain control and accountability of students and staff.
- Assist as directed by the superintendent.
Assistant Principals (MS code 37-9-15)
The assistant principal will:
- Help secure buildings.
- Assure that multi-handicapped students are accounted for and safe.
- Report injuries and damage to the principal.
- Coordinate communication between principal, faculty, and staff.
- Communicate with parents.
- Phone calls should be brief and professional.
- Use lists to contact parents of the students involved.
- Give them factual information.
- Provide them with the locations on campus that they have access to.
- Give them the names of the spokesperson that will be keeping them informed once they have arrived on campus.
- Advise them to only give information to school and EMS officials.
- Assist as directed by the principal.
- Maintain a list of first aid providers for his or her site.
Secretarial Staff
The secretarial staff will:
- Be responsible for reporting emergency. Call 911.
- Take enrollment cards and sign-out sheets for off-site student release.
- Recorder.
- Utilize telephones and monitor emergency radio broadcast.
- Assist as directed by the principal.
- Secretaries manage this responsibility.
- Pull list(s) of those classes involved and make necessary copies.
- Check absence/specials/schedules to affirm who is in attendance in affected classes.
- Collect parent contact numbers.
- Check list with school nurse.
Emergency lists should remain with School Law Enforcement Officials at all times.
School Nurse
The school nurse will:
- Report to the emergency scene.
- Provide first aid services to injured/casualties in a secure location.
- Provide information to school officials.
- Provide information to emergency personnel.
- Assist as directed by the principal.
- Establish triage as needed and coordinate medical evacuation.
Teachers
Teachers will:
- Provide for the supervision of students and will remain with students until directed otherwise.
- Direct evacuation of students in their charge to designated areas in accordance with school crisis response plan.
- Render first aid if necessary.
- Take grade book and call roll after evacuation.
- Report missing students and staff to principal.
- Assist as directed by the principal.
Counselors / Psychologist
Counselors will:
- Maintain list of high-risk students throughout the year.
- Identify ‘at risk’ students in current emergency.
- Provide assistance to students and staff.
- Communicate with parents.
- Designate a location for counseling center.
- Assist as directed by the principal.
Custodians/Maintenance
Custodians/Maintenance will:
- Be responsible for the use of emergency equipment, for the handling of school supplies, and for the safe use of available utilities.
- Survey and report damage to the principal.
- Assist rescue operations as directed.
- Assist fire-fighting efforts until regular fire-fighting personnel take over.
- Control main shut-off valves for gas, water, and electricity and ensure that no hazard results from broken or downed lines.
- Assist in disbursement of supplies and equipment.
- Conserve usable water and other supplies.
- Assist as directed by the principal.
Food Services
Food Service personnel will:
- Prepare and serve food to students and staff when necessary during an emergency.
- Assist as directed by principal.
Bus Drivers
The bus drivers will:
- Supervise students if emergency occurs while students are on the bus.
- Transport students and staff to new location when directed.
- Assist as directed by the principal.
Emergency Management Director (Director of Support Services)
The Pass Christian Public School District Director of Support Services will assist school officials in disaster planning. This assistance will include the four phases of emergency management, which are:
- Mitigation: Activities, which eliminate or reduce the probability of disaster.
- Preparedness: Activity, which can be taken prior to a disaster to save lives and minimize damage.
- Response: Activities that follow a disaster and are designed to prevent loss of lives and properties,relieve suffering, and provide emergency assistance.
- Recovery: Short and long-term activities which return systems to normal or improved standards.
The Director of Support will also organize other resources in the Pass Christian Public School District as needed to assist the school district in disaster planning or response. Responsibilities include:
- Collection, analysis, and dissemination of information concerning potential disasters.
- Establishment of warning system to assure school officials receive immediate word of any situation that may cause a threat to the school or their students.
- Assistance in training of school personnel who may require special training as a result of their disaster response assignment.
- Assistance in dealing with state or federal officials during the recovery phase.
EMERGENCY DRILLS/PROCEDURES
It is the duty of the principals and teachers in each building of the Pass Christian Public School District to instruct pupils in the methods of safety drills in all programs of emergency management as my be designated by the Mississippi Department of Education. These drills are to be conducted often enough to keep pupils and employees familiar with procedures. Emergency/safety drills will include evacuations for fire, bus accidents, earthquake, inclement weather, bomb threat, or other incidents unique to the geographical location to the district or school.
EMERGENCY RESPONSE PROTOCOLS
FIRE
The following procedures will be followed in the event of a fire or explosion.
- The building fire alarm system will be sounded to alert all school occupants. The fire alarm system can be operated automatically or manually.
- Evacuate all occupants through the most accessible exits from the building, moving as far away as possible from the structure.
- Call 911 to alert the fire department that an emergency fire/explosion condition has begun.
- Designated person(s) will shut off all gas and fuel lines.
- Check building to ensure evacuation of all occupants is completed in an orderly, timely manner.
- Alert superintendent or designee as needed.
- Teachers are to stay with their students and should call roll at the evacuation location.
- Missing students should be reported to the principal who will in turn report them to the emergency responders.
- Unattended students will report to the nearest teacher.
- Teachers are to note student additions and report them to the principal who will in turn report them to emergency responders.
In the event an evacuation of the building is ordered, grade books or student rosters should be taken with teachers as they exit the building to help ensure the proper accounting of students.