CIHC Partnerships and knowledge exchange (PKEC) Sub-COMMITTEE MINutes
Teleconference – November 23th 2007
11:30pm – 1:00pm EST
Present: De’BELL, Keith (Co-chair); MICKELSON, Grace (Co-chair); BROWN, Betty (Working group lead); HARRISON, Liz (Working group lead); BAWTINHEIMER, Pat; BEANLANDS, Hope; BURTON, Andrea; KINNEY, Brenda; PAUZE, Enette; REX, Kate (for DAULT, Mylene); SAWATZKY-GIRLING, Brenda; SHEKTER-WOLFSON, Lorie; SOLOMON, Patty; SULLIVAN, Theresa; WENER, Pam
Regrets: ANDERSON, Judy ; ASPLER, Anne; ATEAH, Christine; GILBERT, John; COPEMAN-STEWART, Kathy; DAULT, Mylene; FERGUSON, Linda; FITZPATRICK, Caitlin, HARRIS, Alex; LUDWIG, Katrina; McGARTLAND, Sinead; MONETTE, Celine; OANDASAN, Ivy; PARBOOSINGH, John; PATTERSON, Steve; SCOTT, Cathy; TALBOT, Lise; THAUBERGER, Gail; THIVIERGE, Robert; VAN STOLK, Dori; VISSER, Marilyn.
Minutes: JENKINS, Laurie (CIHC Secretariat)
Item / Topic & Decisions / Actions/ Timeframe /1.0 / Welcome & Introductions, approval of agenda
· First meeting of combined sub-committees
· From Partnerships: Keith, Betty, Hope, Pat, Lorie,
· From KT: Grace, Brenda K, Kate (attending for Mylene), Enette, Patty, Theresa, Pam and Liz
· From CIHC Secretariat: Brenda SG and Andrea
Item 2.0 moved to end of agenda following committee updates
2.0 / Workplan (refer to Workplan doc) – to March 31, 2008
New committee but building on work done by the two previous committees
1. Unchanged
2. Pulling out implementation of dissemination strategy as separate activity.
5 is listed twice so referred to as 5a and 5b
5a. – Building on work done previously. Working group to work with Brenda and Secretariat
5b. – Committee lead will be Hope joined by Marilyn Visser and Brenda
6. – Moved from Curricula to PKEC who will be overseeing this project. Patty liaison to working group. Keith and Grace liaison to SC. Somewhat of a self-contained project
7. – Fairly urgent because of E-Library. Working group to move forward. Brenda may co-lead work to draft policy
· Feedback on draft Terms of Reference for the Partnerships and Knowledge Exchange Sub-Committee
· Process for update of membership & workplan (current member list attached*)
Terms of Reference / All – to provide comments on detail by email
Keith – to update and circulate workplan (attached*)
Grace to update Terms of Reference
Grace to e-mail members of combined committee not on call Nov 23rd to determine interest in continuing membership
3.0 / Update from Brenda SG Steering Committee Strategy & Activities
CIHC in Transition Planning phase
4 main areas of activities:
· Completing work of sub-committees. What all the projects are doing and learning vs. what was planned re curricula, evaluation and research. One issue that we need to be sensitive to is repeated contact of project leads to identify best practices and for knowledge exchange.
· Regional meetings to help develop regional and provincial relationships for sustainability.
o Western – Calgary, September, 2007
o Central region primarily ON in November, 2007
o Atlantic and Quebec Jan 28-29, 2008
Opportunity to meet on a national basis October, 2007 at Collaborating Across Borders – in Minneapolis. Additional connections were made at the Practice Makes Perfect conference in Vancouver in November, 2007.
· Form and function post Mar 2008 – after initial funding ends.
Nothing confirmed but understand there is to be continued funding for 1 or 2 more years – we need to consider other options
· E-library - Electronic repository will catalogue all findings and resources available in this area. Funded separately.
Detailed proposal and costing went to Sue Beardall with a budget – Proposal reflected the $65,000 maximum that Sue offered (attached*). Work to be completed between January and March 2008. Divided into 3 areas:
· $15,000 would go to Robert Luke and his staff to develop technological design and management of the e-library. He is a Professor at the U of T in Information Technology and involved in 1 of the projects– Robert produced a CIHC repository needs assessment on CIHC website posted on the Curricula page.
· Project mgr to be hired to do day to day work and determine what materials will be included as well as peer reviews. Primary consultations with stakeholders and authors of the work to work out authorship and intellectual property issues.
· Remainder of funds to implement e-library and start loading information. Research students to develop meta-data application profiles and test system. Will have its own server at College of Health Disciplines and will likely remain with CIHC website
Update on priorities & implications for PKEC
· Brenda to act as liaison and work with Patty to provide updates / Brenda Sawatzky-Girling – to forward e-library budget proposal to committeeü
All – send comments to Keith
Brenda and Patty to provide Regular updates on e-library project
4.0 / Partnership Strategy & Activities
· Update from Betty (internal/external partnerships)
· Developed Framework model and packages of information – 7 priority (umbrella) groups and 57 other groups. Letters to CAIPE and WHO
· CIHC Outreach Summary List attached*
· Umbrella organizations: ACAHO[1], ACCC[2], CHA[3], CBC[4], HEAL[5], QWQHC[6] and Canadian Association of Health Science Deans (new group)
· 10 – 11 Responses - Chinese Medicine and Acupuncture Association of Canada, Canadian Patient Safety Institute, Canadian Association of Naturopathic Doctors, Canadian Chiropractic Association, Canadian Association of Speech Language Pathologists and Audiologists, Canadian Society for Medical Laboratory Science, Canadian Association of Medical Radiation Technologists, Canadian Association of Optometrists, Massage Therapists and Wholistic Practitioners
· Of particular interest is a response from Mark Buell of the National Aboriginal Organization as many projects work with aboriginal populations
· Not very many responses from priority groups.
o Allied Health Group, a sub-group of ACCC had not received a letter. Letter went straight to Brian Bender at ACCC. Letters will be sent to 3 particular groups once contact information received. Lorie is the new chair of Allied Health
o Canadian Patient Safety – John Gilbert has met with them in October
o Heal and ACAHO – have not responded except with acknowledgment.
· In October – CHSRF hosted a roundtable discussion related to Management of the Healthcare Workplace – coming together of CIHC, Patient Health Care Leaders Network, Southern Alberta Child & Youth Health Network, Occupational Health & Safety, Quebec Communities of Practice, Quality Worklife Quality Healthcare Collaborative and others. Mylene brought this group together to exchange knowledge and explore options with other national groups. All groups are in a similar situation, coming to the end of funding and needing to address sustainability. Brenda and Grace identified that part of Knowledge exchange is contextualizing materials depending on the audience and had given this a lot of thought before going to the roundtable. Mylene has issued invitations for another event in December in conjunction with a national Health Human Resources conference.
Implications for partnerships; next steps
· Partnerships have done some great work in this area and a second wave of connections/letters will be considered / Pat üand Betty to forward information to Brenda so that 3 additional letters can be sent out to sub-groups at ACCC
Mylene to update committee on December event
Brenda to send out Roundtable report with minutes (attached*)
5.0 / Knowledge Exchange Strategy & Activities
Update from Andrea on dissemination activities
· Most recent newsletter was Oct., next one in Feb. changing format targeting some articles to priorities happening in health care e.g. patient safety, pandemic planning
· Putting “IPE in Action” into booklet in basic language - useful for policy makers.
· Concern with the above is that project leads feel we are contacting them too much. General discussion confirmed this. Project manager or project investigators may want to delegate
· Andrea has received approval/funding to attend regional meetings and NaHSSA conference (London ON Jan 19-20, 2008)
· Dissemination strategy document. Needs substantive section on dealing with government. Copyright piece/authorship needs work. Latest work was submitted to the SC by the Evaluation committee. A working group of the PKEC will take this forward. Need to ensure we are communicating with the other committees.
· Agreement that the section on authorship should come out and document should be flagged as under construction
· Strong link between e-library and dissemination strategy. The librarians could help with the ISBN project.
· Enette and Andrea working on workbooks include key messages. Opportunity for people and projects to interact with policy makers.
· All committee members could investigate what their institution rules are in regard to authorship and intellectual property copyright. Anything funded by Health Canada is not owned by Health Canada. Keith stated UNB has very strong regulations in its collective agreement. Agreement to develop questions to be submitted to program manager
· Andrea – new look CIHC website ready to be launched with press release to be issued at the same time. To get into media data bases, yahoo, Canadian press etc.
· NaHSSA conference will be an opportunity to get media presence
· Request from BC Academic Health Council - Message board for Practice Makes Perfect attendees – send out to 550 delegates.
· Brenda – created own section in the Forum section of the CIHC website for group involved with Interprofessional Clinics as a place to house case studies. Everyone would need to agree with regard to authorship.
· Theresa will provide contact name for group from Georgia or South Carolina doing project around electronic case studies and wishing to become North American hub for different kind of Interprofessional cases. Looking for complementary case studies as College more limited in terms of professions represented.
· Interest for people engaged in Practice Education to have a place to connect with other people from across Canada and have relevant information. Cross-fertilization that can happen
· Huge thank you to Andrea and Brenda for the development of all materials – critical for Knowledge Exchange
Update from Grace on knowledge exchange framework
· Dissemination needed to be done quickly.
· Developed a definition of Knowledge Exchange that was approved by the SC
· Literature review and discussion paper
· Knowledge Exchange was all about Partnerships so needed to bring the two committees together
· Action learning process as well as being informed by the literature
· Messages need to be translated and relevant to specific groups
Implications for knowledge exchange; next steps
· Liz Harrison –helpful to have a small working group to email Grace and Liz Harrison if they are interested to participate / Andrea to update Dissemination Strategy as per committee direction
All - develop IP questions and provide to project manager and/or knowledgeable individual
Theresa to provide contact name to Brenda
All – if interested in being part of small working group to bring knowledge exchange framework effort forward email Liz or Grace
6.0 / Next meeting date:
21 December – as many people as possible to attend
1.5 hr timeframe
Attachments:
2.0 PKEC Workplan (updated Dec 5)
PKEC Members List (updated Dec 5)
3.0 CIHC-eLibrary Proposal (updated Dec 2007)
4.0 CIHC Outreach Summary List
CHSRF Oct 3-4, 2007 Roundtable Report
CIHC PKEC Committee MINUTES, 23-11-2007 6
[1] Association of Canadian Academic Healthcare Organizations
[2] Association of Canadian Community Colleges
[3] Canadian Healthcare Association
[4] Conference Board of Canada
[5] Health Action Lobby
[6] Quality Worklife Quality Healthcare Collaborative